Special Business Meeting - 09 Jan 2024


1: Welcome to the Squamish Nation Traditional Territory
2: ADOPTION OF AGENDA
3: STAFF REPORTS
3.A: COMMUNITY SERVICES
3.A.i: Circular Economy Challenge Update
3.B: CORPORATE SERVICES
3.B.i: Appointment of Corporate Officer
3.C: COMMUNITY DEVELOPMENT
3.C.i: Complete Communities Grant Application
3.C.ii: WLNG Construction Marine Transportation Management and Monitoring Plan - Memo
4: MOTION TO CLOSE
5: TERMINATION
1: Welcome to the Squamish Nation Traditional Territory
0:00:00 (0:06:05)


Armand Hurford
0:05:47 (0:00:17)

hello and welcome to the special business meeting for the District of Squamish for today is Tuesday January 9th 2024 Helen squalen quis skish OKO welcome to the traditional territory of the skish nation

ADOPTION OF AGENDA
0:06:05 (0:00:24)


Armand Hurford
0:06:05 (0:00:23)

can I have someone move adoption of the agenda please moved by councelor French second by I'll get into the I'll get into the groove here councelor Hamilton all in favor any opposed motion carries I'd just like to point out councelor Stoner joining us on online today and we'll be participating remotely

Circular Economy Challenge Update
0:06:29 (0:04:49)

Laura Whitten Zelner, the Outreach Sustainability Coordinator, and Shannon White, the Integrated Solid Waste Specialist, presented a staff report from Community Services on the circular economy challenge. The challenge was part of the council's initiative to promote the circular economy, an economic system focused on minimizing waste and maximizing the lifespan of goods through reuse, recycling, repairing, refurbishing, and repurposing. The council had officially proclaimed October 2023 as the circular economy month, during which they organized workshops, events, and awareness campaigns on the principles of the circular economy. Councilor Stoner had challenged her fellow council members to bring forward innovative items that demonstrated the implementation of these principles.

The council members submitted various items, including mended or repaired clothing and a repaired cuckoo clock by Councilor Pettingill. However, the winner of the challenge was Councilor Greenlaw, who submitted several creative items, including a purse made out of scrap material and embroidered. Mayor Armand Hurford congratulated Councilor Greenlaw and thanked Councilor Stoner for initiating the challenge. Councilor Greenlaw expressed her excitement and shared that repurposing and reusing items is part of her daily life. The council members did not have any questions for the team, and Mayor Hurford thanked them for running the challenge and the broader programs.

Armand Hurford
0:06:29 (0:00:12)

so first up we have staff report from Community Services on circular economy challenge I'll pass I'll pass it over to our staff and they can introduce themselves in the

SPEAKER_07
0:06:41 (0:03:12)

topic hello may and Council I'm Laura Whitten zelner I'm the Outreach sustainability coordinator on the sustainability team here with me to support is Shannon White she's the integrated Solid Waste specialist and we're here today to follow up on something rather exciting the council internal Challenge on circular economy to provide some context about the challenge October 2023 was officially proclaimed as the circular economy month by Council we've been doing this for a few years now and the circular economy is an economic system focused on keeping products materials and goods in circulation for as long as possible by prioritizing Reuse Recycling repairing refurbishing and repurposing and there by minimizing waste and maximizing the lifespan of goods and for several years now we have focused on providing workshops and events along with education and awareness on the principles of the circular economy throughout the month of October last October for example we ran a repair Cafe a clothing and a book swap and two repair and craft workshops and during the council meeting in the fall where October was proclaimed as the circular economy month councelor Stoner challenged per fellow council is to bring forward Innovative items that were salvaged repaired repurposed reused or otherwise demonstrated the implementation of the principles of the circular economy we received and reviewed those submissions and they were all really great to say that right away we saw a lot of items of clothing that were either mended or repaired and we even had one counselor learning about laundry stripping that allowed them to revive several items of clothing and keep them out of the landfill before I announce the winner it hasn't been cheered yet I'd like to give an honorable mention to councelor Pettingill who repaired his grandparents cuckoo clock that had been stored away for more than 20 years and now it's in use again it works despite the bird sometimes getting confused we hear the winner of the circle economy Council challenge though is councelor green law councel green law had a few different submissions that were all incredibly creative and she repurposed materials that would have otherwise likely been eventually discarded which is a great example of focusing on waste diversion and extending the lifespan and keeping those materials out of the of the landfill the submission that won her first place was a purse she made out of scrap material and then and embroidered so we have a little price package here full of zero waste household items for coun green law congratulations and thank you for everyone else for submitting your items it's great to see the principles of the circular economy in action on a small scale because it also shows that it's very translatable to a larger one thank

Armand Hurford
0:09:54 (0:00:20)

you thank you very much and congratulations to councelor Greenlaw good job and thank you to councelor Stoner for bringing this initiative forward I think it was yeah I think it was a very worthwhile Endeavor and lots of learning along the way do you get to collect your prize is there a speech counselor green L you

Lauren Greenlaw
0:10:14 (0:00:31)

oh yeah can I can will your worship allow me to make a speech sweet well thank you very much I you know honestly I love all things circular economy I actually it's part of my daily life I'm always looking at things and how can I rebuild them and repurpose them and reuse them in my life so I'm pretty excited also the embroidery that I used on that purse and I brought that purse to Japan was actually sashiko stitching which is like a Japanese style too so it was tied in that way too so I'm very excited that I won

SPEAKER_07
0:10:45 (0:00:02)

thank

Armand Hurford
0:10:47 (0:00:30)

you okay well thank you thank you very much and yeah do you have any questions for our team while we have while we have them here as councelor green law Mi your way to collect her prize awesome okay well thank you thank you very much for being for running the this little challenge as well as the programs more broadly really appreciate it thank you okay we'll move on next

Appointment of Corporate Officer
0:11:18 (0:02:05)

Robin Arthurs, the General Manager of Corporate Services and acting Chief Executive Officer (CEO), presented a proposal to the council. She requested the council to appoint M Wells as the Corporate Officer. M Wells was hired during the summer to take on the newly created position of Director of Corporate Administration, which includes becoming the Corporate Officer for the District of Squamish. This appointment would allow the General Manager to focus on more strategic issues and support the CEO.

Mayor Armand Hurford asked if there were any questions before proceeding with the motion. Seeing none, the council moved forward with the staff recommendations. The first motion, moved by Councillor Pettingill and Councillor Hamilton, was to appoint M Wells as the Corporate Officer, which was unanimously approved. The second motion was to appoint Robin Arthurs as Deputy Corporate Officer for the District of Squamish, moved by Councillor Hamilton and seconded by Councillor French, which also passed unanimously. The third motion was to rescind the appointment of Linda Glend as Deputy Corporate Officer, moved by Councillor Hamilton and seconded by Councillor French, which was also unanimously approved.

Armand Hurford
0:11:18 (0:00:13)

to item is from corporate services is the appointment of a corporate of corporate officer do we have you have speak to it go ahead Miss Arthurs

SPEAKER_11
0:11:31 (0:00:46)

thank you mayor Herford Robin Arthur's general manager corporate services and acting ceao this week I'm happy to announce that we would request that Council appoint M Wells as the corporate officer so in the summertime we hired her to be take PL take ownership of the newly created position of director of corporate Administration ation and part of that includes becoming the corporate officer for the District of Squamish and in doing that it allows freeze up the general manager to focus on more strategic issues and support of the

Armand Hurford
0:12:17 (0:00:16)

CAO thank you so we do have the staff recommendations before us does anyone have any questions before I entertain a motion seeing none is there M we can do these all together M Arthur is it the point car

SPEAKER_11
0:12:34 (0:00:02)

please do them one at a time okay

Armand Hurford
0:12:36 (0:00:46)

all right so in the first we're looking for someone to move the first one councelor Pettingill moved by councelor Hamilton all in favor any opposed motion carries unanimously thank you the next one is appoint Robin Arthur's general manager Corporate Services as Deputy corporate officer for the District of Squamish moved by councelor Hamilton second by councelor French all in favor any opposed motion carries unanimously thank you and then the third item is resend the appointment of Linda Glend ceao as Deputy corporate officer move by councelor Hamilton second by councelor French all in favor any opposed motion carries unanimously thank you okay moving

Complete Communities Grant Application
0:13:23 (0:30:21)

Matt Gun, a community planner with the District of Squamish, presented a proposal for a grant application to support land use planning. The grant, part of the Complete Communities Program from the University of British Columbia (UBC), is intended to help communities carry out assessments that will inform land use decision-making. The BC Ministry of Housing has provided $10 million in program funding for this initiative. The grant application proposed by the staff is a neighborhood node analysis focusing on housing, transportation, and daily needs. This geospatial assessment of current and future land use aims to optimize housing, transportation, employment, and access to daily needs across neighborhoods. The project is intended to build on the Prototype Squamish planning land insights tool, which has not been completed due to capacity and resource constraints. If successful, the tool would inform a broad range of land use planning activities within the district.

Council members engaged in a discussion about the grant application, with Councillor Chris Pettingill seeking clarification on the project's alignment with the council's endorsed direction and the impact of walkability scores. Councillor Andrew Hamilton questioned the integration of the project with other GIS needs, while Councillor Eric Andersen inquired about the potential to integrate the fourth lens of infrastructure into the project. Councillor Lauren Greenlaw raised questions about the project's timeline and engagement with First Nations. After the discussion, Mayor Armand Hurford moved the staff recommendation, which was seconded by Councillor Andersen. The council members expressed their support for the grant application, highlighting the importance of the project in informing future planning decisions for the community. The motion was carried unanimously.

Armand Hurford
0:13:23 (0:00:28)

along we're on to section c Community Development and we have some staff here to speak to us about the complete community's Grant application I'll turn it over to them to introduce themselves on the

SPEAKER_10
0:13:52 (0:00:05)

topic good afternoon mayor and Council my name is Matt gun I'm a community planner with the District of

SPEAKER_13
0:13:57 (0:00:08)

Squamish good afternoon I'm Dan Griffin I'm the manager of GIS and data services with the

SPEAKER_10
0:14:05 (0:02:42)

district today I will be seeking Council endorsement for a grant application for a G tool to support land use planning the complete communities program is a UBC program intended to support communities to carry out assessments that will inform land use decision- making the BC Ministry of housing has provided 10 million in program funding for this program the funding is intended to support assessment of how complete existing communities are applicants to the program are intended to focus on at least three out of four identified lenses housing Transportation daily needs and infrastructure within the program funding complete communities are identified as those that provide a diversity of housing to accommodate all stages of life and provide a wide range of employment amenities and services within a 15 to 20 minute walk the Grant application proposed by staff is a neighborhood node analysis focusing on housing transportation and daily needs this is a geospatial assessment of current and future land use to identify how housing Transportation employment and access to daily needs can be optimized across neighborhoods the analysis will support policy and Zoning updates the project is intended to build on the Prototype Squamish planning land insights tool this tool is intended to analyze present day and Future scarios of residential land use employment space and demographic composition the tool has not been completed due to capacity and resource constraints but it is something that staff have been interested in having completed for quite some time so this is a great opportunity to try and get to the Finish Line with that if successful the tool would inform a broad range of land use planning activities within the district including ocp updates neighborhood planning residential and employment space scenario modeling and implementation of the recent provincial housing policy directives staff propos applying for the maximum available funds of $150,000 these funds would support hiring one full-time equivalent GIS technician as well as a Consulting Services the project would be led by a cross organizational team including planning GIS and economic development and the project has a one-year timeline from Spring of 2024 to 2025 outcomes would include Data Insights showing existing neighborhood comp position and needs Technology based tools for geospatial analysis and future scenario planning an implementation plan that includes potential future actions and new opportunities for Community engagement and involvement staff have included the recommendation just discussed in the report to

Armand Hurford
0:16:48 (0:00:08)

council thank you very much I'll go to council for questions counc

Chris Pettingill
0:16:57 (0:00:27)

penal thank you a couple things one if I understand this isn't about sort of investigating a new sort of Direction this as I read it is consistent with the Council endorse Direction the ocp it's just sort of finding doing some more analysis and more getting a more detailed understanding so that we can basically do a better job of implementing what we've already sort of agreed to in the ocp is that accurate

SPEAKER_10
0:17:25 (0:00:17)

yeah through the tra absolutely it builds on a number of policies in the in the ocp that identify the role of neighborhood nodes and the importance of them and it would be a tool to allow us to investigate how effectively we're doing that and how we can do that those goals identifying the ocp more effectively in the

Chris Pettingill
0:17:43 (0:00:38)

future okay thank you the other thing I was just you normally I hear about 15 minutes and less and you know thinking about I hear about walkability scores and the impact of elevation and maybe need a shorter distance for walkability so I'm just wondering if we are sort of tied to that 20 minute number or will we sort of through this work be able to have an understanding of what's within 10 minutes what's within 15 what's within 20 and sort of that level of detail and understanding where elevations AR aren't I guess maybe more walkability things as well is that part of this or could that be part of

SPEAKER_10
0:18:21 (0:00:35)

this through the chair yeah that 15 to 20 minute number was off the definition from the provincial program and how they Define complete communities but we aren't bound to their definition in any way we would design the tool ourselves and would be able to create it in a manner that meet our met our needs I think you know part of it would be identifying walking distances and we could set those up in any kind of parameters that we were interested in I'll maybe turn to Dan do you have anything to add on that and the parameters and flexibility in the

SPEAKER_13
0:18:56 (0:00:27)

design sure I'll just add that through the work that we've done so far within the walkability analysis we identified some data gaps you know elevation adding elevation in condition of walking paths whatnot you know access to benches things like that we could add in through our through our further analysis

Armand Hurford
0:19:23 (0:00:03)

certainly go ahead coun

Andrew Hamilton
0:19:27 (0:00:49)

Hamilton thanks very much I absolutely see the need for this and when I see a GIS technician on board and the conversation about a program or a plan is this going to integrate with many of the other GIS needs we have like improving our engineering planning designs where are the you know you talk about a little bit about where what's the condition of the sidewalk or the existence of a sidewalk Etc do we is that going to fit on top of a layer of all the other things or is this going to be sitting as it's in an independent thing that gets done and if it doesn't get implemented might sit on a shelf that's my

SPEAKER_13
0:20:17 (0:01:03)

concern let's read chair yes certainly be building on our existing data set so we've worked over the last decade to develop comprehensive data set where both the data bases are integrated as well as the technology so any work that we do will build on those data sets and be usable across multiple platforms and multiple programs within the district including Asset Management and asset management is another project that we're working on in tandem with this so we'll certainly be giving that a lot of consideration yeah so I think the you know there there's sort of two aspects to this there's the data development The Gap analysis the identifying where those data needs are and working towards building out those data sets and the technology side so you know developing that technology tool the modeling generating scenario analysis and

SPEAKER_10
0:21:20 (0:00:36)

whatnot and through the chair just to add to that your question was engineering and planning and certainly the planning like future neighbor Ood planning would be really assisted by this it's the design that we intend to use would be able to be used to do you know what are the what are the capacity for future neighborhoods under different scenarios with different land uses so I absolutely see it having a use Beyond this in fact this is really a great opportunity to create a tool that we've wanted for quite some time to use across a much wider range of

Armand Hurford
0:21:57 (0:00:08)

projects okay I have councelor Stoner I believe next and then councelor

SPEAKER_09
0:22:05 (0:00:43)

Anderson thank you through the chair just building on councelor Hamilton's question I'm curious if it's just too broad of a scope to start to integrate that fourth lens of the infrastructure piece we know that there's many areas of our communities that are close to Neighborhood nodes that are limited by things like the size of the water main which is limiting fire flow so it limits the ability to increase the amount of industrial or employment space in that area or flood construction levels and so I'm just curious how we integrate that piece the engineering and infrastructure piece or if that's just too much to scope into this one

SPEAKER_10
0:22:49 (0:01:27)

Grant through the chair yeah so at the outset that those constraint rints weren't the some of the pieces that we thought we'd focus on for identification and in part that's because we have a fairly you know a fairly strong set of asset management plans that we have developed over time and update periodically through engineering and typically when those Asset Management plans are updated they begin with engineering coming to planning and saying can you show us what the future land uses are across these areas and then they start doing work to identify what the what the infrastructure needs are that's at least what we've experience with some of the more recent Asset Management plans and so often that's quite a challenge without a tool like this to say well this is what we think is going to happen or what we see as being appropriate and so the thought was that this tool would help us kind of create or identify optimal outcomes from like a complete community neighborhood and then those would feed the asset management planning to try and identify long range goals for infrastructure it could be the other way I think along the lines of the question that you're asking that what are our constraints and opportunities but we envisioned it more as what's the optimal and then let that information feed Asset Management

SPEAKER_09
0:24:16 (0:00:37)

planning that makes good sense and appreciates a bit of a chicken and egg approach and I think that what's proposed makes good sense my other question was just in the Grant application section and the Nations engagement component it says it proposes bring this project to the proposed January 2024 engagement fair at totem Hall but the timeline for the project doesn't actually see kickoff of the project until about May so I'm just wondering if this is work that we're going to do anyways if we need to postpone that engagement to something different or how those timelines line up

SPEAKER_10
0:24:54 (0:01:47)

absolutely through the chair so some of the elements of the Grant application that you know staff were aware over that there is a there is an element of looking for early engagement with First Nations I think as one of the qualities that could support a stronger application so it seemed that there was a good opportunity to dovetail with existing engagement that was proposed in that engagement Fair we had been asked originally when requesting consultation opportunities around the galdi state's neighborhood planning Pro process by the Squamish Nation to bring that to the engagement fair that was actually one of the projects that triggered the request for that and so we've been going through a process internally to develop that engagement Fair as part of that the specifics of the gabaly neighborhood planning process seemed like it might be worth broadening slightly to U more of an engagement with the Squamish Nation around neighborhood planning with a subset talking about gabol States and because we've broaden that engagement station at that event neighborhood node planning seemed to be a really good Synergy to discuss there so it felt like there was a lot of opportunity to have some synergist synergistic discussion with Squamish nation that both supported this application the grant but also would give us information that could inform any future U neighborhood planning so I think there's good alignment with what Squam had requested and our needs and certainly any information we got from the scalish nation event would be useful and informative for any future planning activities at a neighborhood

SPEAKER_09
0:26:41 (0:00:02)

scale that's great thanks so

Armand Hurford
0:26:44 (0:00:04)

much thank you councelor Anderson thank

SPEAKER_08
0:26:48 (0:00:50)

you there are four eligible I'm looking at project lenses but eligible fields of activity housing Transportation daily needs and infrastructure I'm curious as to what is included under infrastructure as to the ubcm UMC municipalities definition because amenities is referred to it's also referred to in our text in our proposal so I'm curious firstly whether infrastructure would include amenities and I would Wonder if staff could elaborate on why it is not proposed that we address infrastructure and rather focus on housing transportation and daily needs

SPEAKER_10
0:27:39 (0:01:45)

through the chair first off I think in planning at least when we talk about amenities and infrastructure we often think about amenities as you know Parks Brenan Park Green Space and infrastructure as more pip on the ground roads hard infrastructure so I would in this application think of as amenities as maybe I believe you were just referring as daily needs the what and in this discussion and Analysis we would be looking for the consideration of what daily needs would include amenities park space would probably be the most obvious when meeting spaces you know benches places that people can congregate and enjoy the outside and socialize so I think that would certainly be captured in the approach that we've used the reason that we didn't include infrastructure as one of the lenses was essentially a scoping exercise similar to what I responded to just previously trying to keep the scale of what we're attempting to do with this project at a at a manageable scale knowing that we have asset management plans that deal with infrastructure needs and those are often preceded by a discussion of where we think the land uses are going and then trying to determine appropriate infrastructure and how to meet those infrastructure needs once we've determined the land uses so there is a you know what comes first and in this situation we've kind of built off our typical land use and asset management process and thus did not include

SPEAKER_08
0:29:24 (0:01:08)

infrastructure thank you I guess I'll just elaborate that there seems to be a gray area between infrastructure and daily needs then when I consider amenity the amenity category of cultural facilities because we wouldn't have the same facility in each neighborhood there may be a dance hall in Brack Andale and a something else going on down in another neighborhood some of these neighborhood nodes that may evolve in future may have specialized functions and we have discussed with respect to a Parks and Recreation master plan update looking at that category as well as what might fit in neighborhood nodes here and there so I guess there is a gray area to me because a cultural facilities aren't necessarily daily needs maybe I'll pass this on as a comment but perhaps staff have given this some thought that there we have a deficit of amenities in the community at large in addition to neighborhood hubs social hubs as well no doubt thank

SPEAKER_10
0:30:33 (0:00:41)

you just to respond to that I certainly hear what you're saying and in neighborhood planning we have considered this we haven't really drilled down to that level in this I would certainly say the cultural assets would fall into the daily needs or sorry into the amenities category as opposed infrastructure you're right I see the daily needs as slightly more constrained than that because we probably do want to have spread out cultural assets across the community and in neighborhood planning we've had some early discussion with staff that have been working and I'm going to make a mistake on it is that we're working on a arts and culture plan what what's the name of the plan that we're working

Armand Hurford
0:31:14 (0:00:03)

on we are working on the Heritage management strategy

SPEAKER_10
0:31:18 (0:00:03)

no but there's another one there's an Arts asset plan I'm

SPEAKER_08
0:31:22 (0:00:06)

ah shoot Arts Heritage and arts culture and Heritage strategy

SPEAKER_10
0:31:28 (0:00:26)

that's the one and in looking at that plan there at a preliminary draft you can see that there are ideas about certain amenities cultural amenities that would be relevant to neighborhood planning you know with a distribution of different facilities across the neighborhood so certainly neighborhood planning we're addressing that in this project we haven't gotten to that level but certainly could be

SPEAKER_08
0:31:54 (0:00:04)

considered thank you

Armand Hurford
0:31:59 (0:00:03)

thank you any other questions on this one go ahead coun

Chris Pettingill
0:32:03 (0:00:34)

pel just listening to the conversation and maybe this is more of a council question than a staff question but I'm just wondering if we are presuming that the scope of our project will be constrained by the amount of the grant or it seems that there's a lot of sort of excitement and interest in these topics and so might is this something where the scope might exceed the grant and we're okay with that we might just see a budget ask or are we sort of really focused on constraining this work and this work will only happen if we get the grant or do we have sort of thoughts on

SPEAKER_10
0:32:37 (0:00:18)

that through the chair at this point the work on this GIS tool is conditioned on success of obtaining the grant we have not to my knowledge budgeted for it outside of the Grant

SPEAKER_04
0:32:56 (0:00:04)

application

Armand Hurford
0:33:00 (0:00:11)

okay so I'm looking for if there are any other questions move are you moving the staff recommendation I'll move the staff recommendation second by councelor Anderson would like speak to it any

Andrew Hamilton
0:33:11 (0:00:30)

yeah I think this grant is a fantastic opportunity for us to do something that's clearly been on our plate for a while and clearly make sense to make a clear plan for how we make these compact more compact accessible communities and I also want to thank staff for including the full application it is very valuable for me to read through what the actual application for these grants looks like so we can see the details thanks very much thank you I've got

SPEAKER_04
0:33:41 (0:00:02)

councelor French

John French
0:33:44 (0:00:16)

thanks mayor I'm supporting the motion definitely feel this is important work and it's particularly important as we prepare for the new housing reality that is coming at us from the provincial government it's part of dealing with our significant need for more housing and as have it as quickly as

Armand Hurford
0:34:00 (0:00:02)

possible thank you councelor

SPEAKER_08
0:34:03 (0:03:27)

Anderson thank you chair I've got three sets of comments the first two are in the category of things I think we should be mindful of all of us firstly complete community definition I appreciate in the UBC ubcm definition that says hereo quote it complete communities is a broad concept and can be defined in several ways no doubt about this the our Focus here is all neighborhoods to quote from the STA proposal and com Community completeness around identified neighborhood noes but we also have complete Community for the community at large as a whole the valley and even within the region so we can think about if Squamish is going to be a bedroom community for the Lower Mainland then neither the Lower Mainland nor Squamish are complete communities in some sense if we're going to supply housing to Whistler has the jobs we have no house we have the housing I mean that scenario that's not a complete Community for either Squamish or Whistler so there's other ways to look at it there is a reference to strengths opportunities and challenges of our existing neighborhoods but there's also strengths opportunities and challenges for the community at large and existing context and physical characteristics for the community at large the whole of Squamish and I think that we should not lose sight of that whole in our focus in individual neighborhoods secondly the split model referred to and I'll be certainly looking forward to an update on that project to cite our principles of employment lands report that Council endorsed last year it emphasizes the need to actively manage medium industrial land I'm paraphrasing but that is ex exactly what it says recommendation B we shouldn't lose sight of that either and we're not addressing medium industrial land which has been identified as a key problem for us and in this project so let's not lose sight of that we can work on that alongside I hope we are the principal report also expresses caution regarding modeling and it says to quote it would be difficult to utilize any particular model development or Exemplar project to guide medium industrial land planning the reason is that demand profile is entirely different than retail and office so we need to work on more than retail at office hopefully we'll do this alongside one of the groups that need attention to medium industrial land is the Squamish nation and their wholly owned businesses that operate in this Valley finally with respect to the definition of infrastructure and the issue of amenities and different categories of amenities I might have thought that well it looks like we're we don't have the resources to address implementation of an Arts cultural and Heritage strategy we've in fact postponing it to the next Council term on its spasis that's what the plan we endorse says Parks and Recreation master plan the council did not see that this was for the upcoming budget so if there's a grant opportunity to put a dent into these tasks let's hopefully do it because we do have an amenity deficit and we should do everything we can to look for strategies to address those needs thank you in support of the

Armand Hurford
0:37:30 (0:00:03)

resolution thank you councelor Penning

Chris Pettingill
0:37:33 (0:01:13)

yeah thanks very happy to see this grant in our application I do hope we are successful I also think it's quite evident from the discussion there are so many important things we will learn and that will make our planning of neighborhoods a lot better we know there are really critical challenges with national population growth and the need to be more efficient and to provide more livable communities and so this seems like something that will really inform that so you know I haven't don't have a strong head yet for everything we will see coming at us in the next budget and I don't want to add all kinds of things but this does seem like something where you know I would be interested in still seeing some version of this project possibly if we weren't successful on the grant Andor making sure that we are really hitting the most important points with this work because this work seems really important and glad there's a grant there to help us but it may be so important that we don't want to sort of only do it if we get a grant I'm not sure I'd have to see the whole budget to know that but yeah I think it's really important and I'm glad to see this thank

Armand Hurford
0:38:47 (0:04:58)

you thank you any other comments let Venture on my own thank you for bringing this forward I think anytime we can have a project funded by an outside Source I think that's great and this is a project that staff highlighted the need for and started but couldn't get across the line so it's great to see that align with a with a possible funding source and to provide the capacity to get it across the line versus so I'm happy to see that staff has that eye looking for the for the funding to move iic initiatives forward rather than having the funding pull around where our initiatives are so I think this is a great example of that and look forward to having this tool at our disposal as we go about making future planning decisions for our community so I look forward to the successful Grant and the and the outcome of that work so with that I'll call the question all in favor motion carries unanimously thank you very much so next up we're moving on to item C2 the wng construction Marine transportation management and monitoring plan and we have some staff here for this one do you need a minute to get set up or you okay all right why don't we just take a quick why don't we just take five minutes where head of schedule and then you you'll have your team arrive and everything so we're do a 5 minute recess we'll be back or a 4minute recess at 1 140

WLNG Construction Marine Transportation Management and Monitoring Plan - Memo
0:43:44 (0:48:21)

Rish Prahalad, a planner for the industrial projects team, presented an overview of the Wood Fiber LNG's Construction Marine Transport Management and Monitoring Plan (MTMM) to the council. Joined by Kate Mulligan, Director of Major Projects Industrial, and Sarah Mc Janet, Senior Planner at the district, Prahalad explained that the objective of the MTMM is to satisfy various environmental assessment conditions and mitigation commitments. The MTMM is a living document that will be revised as new information becomes available, changes in legislation or regulation occur, performance objectives are not met, or as required by Squamish Nation, Slay Toth Nation, and/or regulatory agencies. The MTMM was referred to the district on July 28th, 2023, and staff have since reviewed the plan and made a total of 22 comments, focusing on vessel traffic, marine infrastructure details, harbor plan, and roles and responsibilities.

The council members, including Chris Pettingill and John French, raised several questions and concerns about the plan. Pettingill questioned the capacity of the proposed ferry for workers and the potential impact on local transit and traffic management. French raised concerns about the district's jurisdiction over marine mammal interactions and the effectiveness of providing feedback in this area. Mayor Armand Hurford questioned the level of public engagement on the plan and suggested that an additional comment about this might be appropriate. After a round of comments from the council members, it was suggested that staff consider including additional feedback in their response to the plan. The council also discussed the need for stronger language in the plan regarding responsibility for contractor actions, potential impacts to fisheries, and restrictions on watercraft and aircraft around construction sites.

Armand Hurford
0:43:46 (0:00:13)

okay welcome back we're on item C subset 2 the WG construction Marine transportation management and monitoring plan I'll turn over to staff to introduce themselves and the topic

SPEAKER_01
0:44:00 (0:04:34)

good afternoon mayor and Council my name is Rish prahalad planner for the industrial projects team I'm joined by Kate Mulligan director of major projects industrial and Sarah MC Janet senior planner at the district today's presentation aims to provide an overview and present staff comments on wood fiber lngs construction Marine Transport management and monitoring plan the objective of the construction mtmm is to satisfy the environmental assessment certificate number 152 condition 16 Federal decision statement condition 7.1 and Squamish Nation environmental assessment agreement condition 12 as well as mitigation commitments outlined in table 22-1 of the EAC application the construction mtmm is a living document and revisions will be made if new information becomes available there are changes in legislation or regulation performance objectives are not met or as required by Squamish Nation slay Toth Nation Andor Regulatory Agencies should the construction Mt mtmm require an require an update a Redline version highlighting the changes made will be distributed to the various regulatory agencies for a 30day review period for 30-day review and comment period the final clean version will be issued to Squamish Nation for approval as standard practice the latest approved version of the construction mtmm will be implemented the construction m T MMP was referred to the district on July 28th 2023 as a result of the lack of Staff capacity and required District process staff were not able to meet the 14-day review period staff have since reviewed the referred construction plan and a subsequent Edition released on wg's website on September 15 2023 staff's review of associated management plan continues in tandem a total of 22 comments have been made by staff throughout the review process which was included as an attachment in the package provided to council the comments focused on vessel traffic and operation details Marine infrastructure details Harbor plan and intersecting users as well as roles and responsibilities the district is an invited participant in wg's Marine User Group consisting of participants from related government agencies First Nation governments and Marine user groups the mug is meant as a strategic level Advisory Group to ensure house sound Marine users understand and are prepared for construction activities that may affect Marine Transportation ensured wood fiber LNG and Marine users understand the issues and concerns with regard to vessel transportation in house sound and how they are being addressed support wood fiber LG's understanding of marine user perspectives especially with regards to any proposed strategies to limit further disruptions and address issues support efficient communication regarding Marine activities or all parties affected staff have participated in the first two mug meetings to discuss updates to the plan and construction activities a draft mug terms of reference has been has been provided by wlng and has been attached to the package provided to council based on feedback contained within this memo staff will draft a letter with outstanding questions comments and concerns submitted to wlng and the environmental assessment office by the mayor on behalf of council given the nature of the living document the district anticipates this feedback will be considered and resulting revisions to the construction Mt MMP will be made at this time I would like to hand it back to the mayor to the mayor for council's questions or

Armand Hurford
0:48:35 (0:00:19)

comments thank you Council why maybe we'll try to keep this to questions to start and then we'll move to comments just so we can provide some try to get us through this topic who would like to are there any questions before we move to comments counc pel

Chris Pettingill
0:48:54 (0:00:22)

just a bit of a process piece like I have questions based on things wood fiber is saying in their plan but I'm not sure those are questions our staff can answer so I'm not sure if I save that for sort of commentary or feedback I'd like to add and include you know with the feedback or if I sort of pose those questions and see if our staff can answer

Armand Hurford
0:49:16 (0:00:18)

them yeah I suppose that comments on the plan could be submitted as in the form of a question on behalf of the municipality if we don't have feel we have an answer so why don't you try it out ask the question perhaps the answer exists elsewhere rather than the document and some other document

Chris Pettingill
0:49:35 (0:00:46)

okay so one of the key things that sort of St stuck out to me was a talk of a fery for one to 200 workers at site B and I'm wondering if we have you know I would expect that's sort of contrary to what I've seen in other plans what I've heard from wood fiber in terms of I think the ideas is they're proposing a floel which would house the vast majority of their workers and they wouldn't be faing in and out and so I'm wondering is this one to 200 worker fairy a thing for emergencies and we should expect more in the emergency plans or they've act they're having a change of planning and we should expect more in the transportation Marine plan about managing the these number of people so do we know what that large Ferry is all

SPEAKER_02
0:50:22 (0:01:02)

about to the chair my name is Kate Mulligan director of major projects industrial the actual document the construction M mtmm actually is represent referencing capacity so the capacity of the vessel at this time is a it will be between 100 and 200 packs that being said the pl our understanding based on the plans and discussions that we've had with wlng is that there will be movement between West Bar and the site for workers that are living locally and there are workers that are working for wlng that will not be housed on the flotel because of because they were already local employe locally local residents prior to joining with wng so in terms of how many employees or workers will be moved on that vessel with the capacity between 100 and 200 that is not entirely

Chris Pettingill
0:51:24 (0:00:33)

clear so would this plan be the place to sort of comment and ask for that clarification because it seems to be from past conversations we've talked about hey if people are going to be faing in another Daryl Bay at the time you know what are their plans around Transit and traffic management and so on and so where's the place we sort of understand you know what number I understand this is a capacity number but what number are they actually planning for and what is the plan for the number they're planning for like where do we sort of ask them to flash that

SPEAKER_02
0:51:57 (0:00:38)

out through the chair I think the traffic impact assessment traffic management plan would be the appropriate vehicle plan to see to see the number of packs that are anticipated to move between the site and the District of Squamish also the cimp the community services and infrastructure management plan does have some in information about the local work versus the worker either coming from Vancouver or located on the actual

Armand Hurford
0:52:35 (0:00:03)

floel thank you counselor Stoner I have and then

SPEAKER_09
0:52:39 (0:00:44)

French thank you through the chair and I wonder in an effort to try and help flush out counselor pettingill's question a little bit my question to staff might be can you just provide us some context on what lens or approach staff used when they reviewed this particular management plan so it's Marine Transportation typically outside of the jurisdiction of the municipality but obviously has impacts particularly it depending on where those vessels are landing dredging in the mcom BL channel so I think maybe just to help focus our questions and discussion can you speak to what sta perspective is on the district's interest in commenting on this

SPEAKER_02
0:53:24 (0:00:57)

plan thank you for the question and through the chair so staff as per one of the conditions that are contained as part of the AIC it's a requirement that the District of Squamish receed this plan for review and to be able to provide feedback so staff are taking a broad perspective in terms of its review and even when there are areas outside of its jurisdiction many of the staff that are reviewing the plan have a professional responsibility to report information as part of this feedback mechanism regardless of whether or not the district has jurisdiction so other Regulators may take action based on the comments received I'm I perhaps somebody else on would like to comment as well if that's okay with the

SPEAKER_04
0:54:21 (0:00:04)

chair y of course

SPEAKER_00
0:54:26 (0:00:49)

hi everyone Sarah MC Janet planning department in addition we also took a view of some of the more focused areas within Northern house sound so the lens that we applied because we've been doing so much work around Marine access and Marine activity in the last several years we were able to also bring what we know of the context currently in terms of marine uses and activities and also Community interests so we were able to bring that lens to bear in the discussion around Marine Transportation impacts and trying to highlight where there may be gaps in information and also try and illustrate some of the additional activities and uses that might not be well represented or highlighted so far in the

SPEAKER_09
0:55:15 (0:00:27)

plan wonderful thank you and then I just had one follow-up question and great to see that you're here miss MC Janet because this will probably be directed to you but we are doing a fairb of work around investigating options for dredging in the manam blind Channel I'm curious if wood fiber has been a part of those and or if they're plans to use the Westar site impact the dredging of the mamam line Channel at all or would be required for a vessel of the proposed

SPEAKER_00
0:55:43 (0:01:33)

size thank you for that question councelor Stoner and just through to all of council firstly Wood fiber LNG is aware of the mamin blind Channel maintenance strategy process and has been engaged and joined us with some early discussion they're not sitting formally on our community working group however a lot of that material has been highlighted and put online and we've drawn comments relating to navig navigation challenges in the channel sedimentation Beth themetry one of the comments that we've highlighted in the table that you saw is that we're looking for more information and specifics around the West site B area and exactly where the vessel Transit and docking would be situated so without more information it's difficult to say you know exactly where and how those vessels are transiting but we do know from that work so far that in low water there's definitely existing issues and challenges there so we're really interested to know more about the site B site and the transits and if there's additional navigation AIDS or some adjustment to navigation markers for example other things for safety that might be important to

Armand Hurford
0:57:17 (0:00:04)

highlight are you are you good for now councelor soner okay thank you

SPEAKER_04
0:57:21 (0:00:02)

councelor French thanks mayor

John French
0:57:24 (0:00:56)

amongst the 22 comments is feedback on Marine Mammal interactions and I worry when I see that we're waiting into an issue that we have limited expertise in and something that our team members really aren't well versed in so compared to all the other comments that are locally focused and without a doubt within our jurisdiction The Marine Mammal one definitely stuck out for me so is feedback related to marine mammals an effective use of time when the impact assessment agency of Canada fisheries and oceans Canada the BC environmental assessment office and the Squamish Nation have got expertise in that area so I'm looking for some reassurance that we're sticking to our jurisdiction and not trying to get into areas that we know little

SPEAKER_02
0:58:21 (0:00:47)

about through the chair thank you for the question so the reason that comment was included was a twofold one was there is a marine mamal protection plan and the plan was this plan was to address that topic within the Marine sorry construction Marine transportation management and monitoring plan and that was absent and that was picked up by one of our staff members who happens to be a professional biologist who has a duty to respond as a biologist olist in this regard so the idea of the response is to pass it to the eao who would then provide those comments to the appropriate regulator and they could decide whether to action or not

John French
0:59:08 (0:00:06)

action okay that's great I didn't realize we had that expertise so thank

Armand Hurford
0:59:14 (0:00:38)

you thank you I have a question around public engagement on this and I see the sort of the working the working group what the whatever the acronym was but there the mug is that is that right and but is there is there not a responsibility or a condition to consult with the public not just with sort of a smaller group on all plans and if so then how does that relate to what we're seeing

SPEAKER_02
0:59:53 (0:01:09)

here thank you for the question and yes the group is called the mug the Marine User Group which is comprised of various stakeholders that are involved in the marine environment it is not necessarily reflective of the general public however an invitation for the general public to participate in the mug is posted on the website W's website to my understanding the requirement that you're speaking of is condition 24 of the EIC and that is a duty to consult the public in not only the implementation of plant but also the development of plans beyond what has been contained within the mtmm that we see we it's not clear what type of consultation has taken place with regards to this the development of this particular plan for the public other than what is publicly posted on wmg's

Armand Hurford
1:01:03 (0:00:45)

website right so with that in mind I wonder if an additional comment around that is appropriate and I would suggest that it that it is given the condition to consult the public in just as you as you stated and that I don't believe that threshold been met here so I'm using going to use that as a transition to comments so may we'll go around does everyone we'll go we'll just go around the table and I'll s counselor Stoner in her your seat spot when we when we get we get there so I'll start with counselor Penning Gill and come around come around this way if you have comments

Chris Pettingill
1:01:48 (0:00:35)

yeah I did I had actually seven additional ones which I did share around last evening Council you hit off there's eight but you hit off the one on the public consultation I'm just you know wondering if it's best to propose not that staff include them verbatim but that staff consider inclusion of the additional feedback in their response I don't know if we want to go through everyone or just sort of Leave it to staff to consider whether these are worth adding or what the best approach is

Armand Hurford
1:02:23 (0:00:22)

maybe I'll suggest if you could take it maybe take us through them quickly just to make sure that I'm not sure that everyone has had opportunity to cons consume it and there may be a staff perspective come out of one of those one of those bits so if you could run us through it quickly and then we'll consider as a group whether what we want to do with that

Chris Pettingill
1:02:46 (0:00:34)

sure so the first one was about ter pole they make mention of term pole but they never and I don't recall in a long time they've actually clarified what their commitment in terms of term pole is and I know there's a fair bit of I hear a fair bit of community interest in adherence to term pole I'm not sure you know wood fiber does seem to reiterate that it's voluntary but I think just asking that question and looking for that Clarity in their plan what is what is the specific commitment in their plan to turn Pole or parts of it

Armand Hurford
1:03:20 (0:00:04)

just one second councelor Stoner do you have a point of clarity here

SPEAKER_09
1:03:25 (0:00:14)

yeah just on this term pole is yes voluntary but also applicable to operations only not construction phases of projects and so I don't think it's applicable in this particular

Armand Hurford
1:03:39 (0:00:02)

instance keep going CER P

Chris Pettingill
1:03:42 (0:03:39)

okay that's why it came up in the plan which is why I sort of you know I wanted to understand better why this is here what this is about what they're committing to so okay if it's not relevant to the this particular plan that's fine I think just page 48 table 4 you know it's not clear that wood fiber to me the way it's articulated that wood fiber is taking ultimate responsibility they've said here you know they've said I've heard them say they're taking ultimate responsibility for everything but the way the plan reads it sort of seems like the plan is that the subcontractor will take responsibility for parts of this so I really wanted to get more clarity in the language or suggest more clarity in the language about who is responsible there was the questions I think about the 100 200 workers already sort of dug into that but understanding from them like what is this and if that you know staff is of the opinion that needs to be handled in other plans then that's fine maybe as long as it can go in the feedback for those other plans if we missed the boat then maybe let's use this opportunity to get in that feedback or question I think the you know wood fiber sort of mentions that Fisheries have been declin ining generally and with the implication that they don't really need to worry about impacts to Fisheries but we've supported Squamish nation and others with the removal of the split the hope that fish come back and so on and so I would like to understand or suggest that the plan includes how they will adapt or adjust or what their thinking is or understanding of need maybe need to adapt to an increase in commercial officies or making sure they're not hampering you know the attempts we're already making as a community to restore those things wanted to understand a bit better and I gather this is an old draft so maybe this work has been done but it talks about interaction with BC fairies and there's two points here I think stronger language in terms of they should say they will not interfere with BC fairy rotes as opposed to we may adjust our routes if it conflicts with BC fairies I think stronger language there is warranted but also understanding like how much of a lead time are they giving BC fairies or have they already had these discussions we know everyone in the Lower Mainland has had challenges with fairies and I don't think we want to encourage more so I think you know articulating that we would like to see whatever they need to do for mitigations make sure you're not interfering with BC fairies I think the I wanted to understand better they talk about some restrictions or planning around their construction site but in terms of site B the routes the furry routes and so on and limitations on watercraft above or below the surface aircraft drones man it's the plan doesn't clarify my assumption would be there would actually be significant restrictions around some of those areas for security reasons or other reasons but I wanted to understand is should we take from this that there are going to be no restrictions of any sort other than whatever already exists in the law or you know is this a place that needs to be flushed out more intuitively I would expect more sort of restrictions on use around some of their construction routes their Landing sites on either side and just what you know having some more clarity there and actually my last point we could scratch that was really a reiteration of the sort of shortcomings on public engagement

Armand Hurford
1:07:22 (0:00:12)

so thank you so that was a bit of a list maybe is there anything in there that staff would like to provide comment on at this

SPEAKER_02
1:07:35 (0:01:21)

point just through the chair I canc that the with that term pole is not applicable to the construction mtmm and only to the operations and then in terms of table four where wood fiber LG must take ultimate responsibility for contractor the warning shows that in the table that wng takes responsibility for any of the requirements as set out by Regulators however the contractor is responsible for the prime contractor is responsible for implementation of the plan and the third party for compliance to it so there is distinguishing wording there we could ask for a strengthening of wording to make that clearer but there is a distinguishing there is distinguishing language that's contained within the table and then in terms of other comments I think the last comment concerning the other restrictions the explanation received right now by Council penting help provide more clarity to staff and I'm not sure if others on the team have any further comments no thank you

Armand Hurford
1:08:56 (0:00:19)

sorry and just for everyone everyone's understanding term pole it's sorry we fall into these acronyms as we speak could just make sure that could you give us that one

SPEAKER_02
1:09:16 (0:00:09)

please through the chair technical review process of marine terminal systems and trans shipment sit

Armand Hurford
1:09:26 (0:00:06)

okay thank you thank you for that okay councelor greenw do you have

Lauren Greenlaw
1:09:32 (0:01:08)

comments yeah I have a few brief comments I would like to point out that the VP of wood fiber guaranteed in this room on camera that wood fiber will be held responsible for the actions of their contractors and just to point that out because it has been a slippery issue I also have concerns about the level of public engagement I think I've made that clear but more so my bigger issues are with the overall process of bringing this pro project into production and it disturbs me that we're regularly given inadequate time windows for feedback and in this case I believe we were given 14 days which is a ludicrously short period of time for an organization that both manages a municipality and all of its functions and also often lacks the internal expertise to thoroughly give provide feedback on these things even if a reasonable time period were allotted I'm not sure who should be receiving that feedback or if there's anything staff can do with that feedback but I find I have found every step of this project so far alarming and disconcerting that's what I got

Armand Hurford
1:10:41 (0:00:02)

thank you C Anderson thank

SPEAKER_08
1:10:43 (0:06:42)

you I'd like to start with the appendix one Marine user group invitees and staff have made some reference to the fact that this list needs to be completed in summer respects first of all I'm delighted to see that clear Seas is included by wood fiber they are respected independent resource with broad experience in competency and they have been involved with this house Sound Community Forum as well in giving presentations there is a mistake in Squamish paddle boarding Club should read Squamish paddle Club there are some additions I would suggest Squamish water sports Limited is a very active business in the Mamon blind Channel and fing people out to the spit far more active than for example Harbor rentals which is on the list so Squamish waterports high profile tourism Enterprise on the waterfront the scop Mish forestry has a dewatering facility and two large water Lots should definitely be mentioned they're right across from site B and the ministry of forests is not given and should be there is Land and Water Resource stewardship is mentioned but not Ministry of forest and this is important they are long-term lease holders at site B they hold the lease jointly with u Squamish Mills just immediately north of West Bar I think that's it for that list then the I'd like to give kudos to staff for making a number of suggestions I think are important catches first of all site B should be named and it's more appropriate than using the name of that particular lease site B is site B of yesterday management plan and triggers prompts if you like attention to that plan site B is under the jurisdiction of the highway 99 re-entry safety issue is a ser serious safety concern and especially if we're going to have new unfamiliar vehicle or truck traffic to and from out of there that's it needs to be highlighted and that is definitely needs to be emphasized to the wood fiber and partners that is addressed in the Squamish downtown truck route study of 2017 where a page is dedicated to that topic that leads us to another observation of staff that the this plan and in particular that issue but perhaps others should be cross referenced or connected to the transportation Master transportation management plan a very important point that overlap that's being emphasized so good on those points there is reference under 4.1 Table 6 vessels to dredging needs already touched on in the discussion here of course wood fiber has been undertaking dredging at its expense in front of site B over these last several months they're well aware of that issue and they've had a presence in dialogue around manom blind channel for a long time now including on the Harry recovering program I'd like to make two general observations I think that we should try to be proactive rather than reactive in our approach to this whole project and I not pointing fingers at staff but all of us we all need to be do thinking this way we're reacting to this eao process well that's not the only thing we should be doing we should be working proactively but towards obtaining benefits for the community for the Waterfront and the highway 99 re-entry issue is a good example we could work with wood fiber and the in joint advocacy with the provincial government it's a serious issue and it's going to cost a lot of dollars and we sure could use their help and collaboration but that's just one I mean before I got on a council I had a lot of conversations with the wood fiber folks wearing different hats and they were all along making suggestions for joint collaboration on the waterfront we need to take them up on that we don't need to use this excuse the eao process assessment environmental assessment process for a dialogue we can have another other kinds of dialogues proactively to solve problems together finally we've had four oil spills in the Estuary and mcom blind Channel which is part of the Estuary since 2005 the Westwood anet we had the environmental remediation project I won't name names but there was an oil spill involved with that we've had two oil spills in the small boat harbor not big but serious because of their timing in each case we didn't have the equipment here every time we had to have recruit the equipment from the Lower Mainland and one of the former Harbor Masters said I Told You So when the feds abandoned Squamish in 1997 they abandoned that responsibility for maintaining equipment here and respons and direct responsibility so we're still piing up the pieces all these years later which leads to my final observation and it relates to Harbor governance in several of the items and there's I blue listed here about six or eight different sections of the staff table of comments it all comes back to Harbor governance and in the end also to our marine action strategy Focus area one shared leadership we need to move ahead on this and make sure that we have adequate resources and attention to ATT addressing those shared leadership and governance issues not only in the M Bland Channel but beyond we don't have a Port Authority because Squam turnwell doesn't want to putot the bill for one if we had a Port Authority all that oil spill equipment would be here yesterday now we have two major actors maybe we should be looking with wood fiber and Squamish Terminals and other actors come back to the topic of governance of our Waterfront and this is all spelled out in the marine action strategy we need to return to it and give attention to it but it certainly is prompted by the issues that staff are raising in their cont ments here thank

Armand Hurford
1:17:25 (0:02:15)

you and thank you councelor Anderson I think some of those comments clearly are action points or potential action points for us for us going forward so I'll leave it to staff to parse out the pieces that are appropriate for the mission of the day is to provide comment on the on the plan as presented so I'd like to I've already made the point around the public consultation and looking at the and given that this plan is its current iteration and I can I think it's safe to assume the intent is future iterations of theing document lean heavily on that the Marine user group The Mug group looking at the Marine User Group invite invitees a couple and having reviewed the plan looking at all the mappings it struck me that Bone Island wasn't there and in all the mapping there's a lot all the transportation modeling everything goes around goes around Bowen Island and I believe the islands trust and equ cpum house sound biosphere should be included here as well as and also I wonder about Harbor air just as we're looking at sort of expansion of use and they also operate Charters throughout house sound would be a good group to include there so those are my suggestions I would welcome staff to pay to have another look at that and if this initiative or if this planning work is really leaning on that group and I think that the composition of that group deserves a lot of a attention while we advocate for broader public consultation so those are those I would like those additions but perhaps there's others there that will come to mind if you look if Steph considers that prioritizes that piece of just sort of going through that I'll go to councelor Stoner next

SPEAKER_09
1:19:41 (0:00:10)

comments thank you before I make my comments can I just clarify with staff if this plan has been publicly available for folks to comment

SPEAKER_02
1:19:51 (0:00:25)

on thank you to the chair a version was released on the wlng site I think it's the version dated September 15 2023 and that version was not the version that was supplied to us for review so staff took it upon themselves to redline the version that was supplied versus the version that was posted on wg's website

SPEAKER_09
1:20:16 (0:01:26)

oops that's helpful so I'll reiterate my fellow colleagues concerns about just public comment periods on these and clarification on which exact form of the document we should be reviewing and which one is the most up to date makes it difficult when we put time and energy into doing something like providing feedback I don't think I have any additional comments to what my colleagues have said or the staff comment table I think that was very thorough I just want to respond to some of my Council colleagues comments from councelor Anderson in terms of the approach with this particular project I do think it is challenging we've had these conversations ongoing with both the district with individual council members with individuals from the community as you say for many years they know that these have been issues they are welcome to come to the table and take action and they haven't they continue to forge ahead on short timelines and not bring other it people along and so I think to me one of the opportunities here is dredging of the M line Channel I'm encouraged to hear that they are part of the conversation if not part of the working group yet but maybe my only comment would be to reinforce that language of the ongoing work that the district is doing and the opportunity for collaboration should wood fiber be interested in showing up and actually doing something for our community thank

Armand Hurford
1:21:43 (0:00:11)

you thank you so there was nothing there for you your staff's SK on those comments okay thank you K Hamilton

Andrew Hamilton
1:21:55 (0:01:15)

comments yeah thanks I'd like to thank staff for doing the time taking the time to review the document so carefully and giving feedback here for me I think one of the important pieces moving forward here is the Marine user group The Mug and how that interaction between the mug and wood fiber is maintained into the future both through the construction time and operation time while I think it's a very important for us to do the work and make the plans I think that maintaining an active relationship with all the users as many users as we can possibly bring to a table on an ongoing basis will help us to adapt those plans because we know they're going to be we know there's going to be gaps in our plan and we hope that we can fill them in for example Harbor air is something I had hadn't even reflected on at all because they're not Landing planes here yet but maybe they will be so it's that's important to me is to develop these core user groups to have clear feedback mechanisms for our partners

SPEAKER_04
1:23:11 (0:00:03)

thanks thank you councilor French thanks

John French
1:23:14 (0:02:05)

mayor I just to would like to line up behind councelor Anderson and support his thought around the naming situation at site B I think that needs to be consistent and the whole Westar name I think just creates confusion around what site B is where it is and who's involved so consistency on that naming I think is important and I won't go too deep into councelor Anderson's thought about proactive versus reactive but I will point out that wood fiber LNG is not using Daryl Bay and has basically it appears walked away from that site there's a reason and we're the reason totally my opinion but I feel that there were so many roadblocks put up by the District of Squamish at darl Bay that ultimately those roadblocks forced wood fiber LNG to find different solutions for their shipping needs and I'm a little disappointed with some of the comments that I heard around the table today particularly around fish stocks and wood fiber LG's values around not just fish stocks in house sound but mammals in general if one did a little digging one would discover that fish returns in mil Creek have improved sign significantly since wood fiber LNG started cleaning up that area so well some might believe that the company doesn't value our salmon stocks I disagree there's significant value there and work that has been done to improve habitat for salmon little off the topic but felt the need to go there

Armand Hurford
1:25:20 (0:00:20)

thanks okay thank you just in general staff is there any con we I know that we'll have around the table we've got varying opinions on a few things but do any of those any of the comments provided sort of need to be resolved so they can form the feedback as the as the group at this

SPEAKER_02
1:25:41 (0:00:07)

point through the chair I think Staff feel that they have all the comments that are required to be able to provide

Armand Hurford
1:25:49 (0:00:40)

feedback okay thank you and just as we were having the discussion here Rec sites and trails jumps out at me given the C to Sky Marine Trail use we've got Tanis Landing to the north of the WG site and then I believe the next one's Zoro Bay to the to the South never mind those are the most the closely adjacent ones but I believe it's Reit and trails that manage the ca scab Marine Trail which is also a source of recreation movements and probably the smallest of the vessels between those sites so I think they should also be included in that mug group but okay so councelor

Chris Pettingill
1:26:29 (0:00:12)

Peno yeah I didn't intend to add more sort of feedback points it seems like we're in a good place there I think but I just wanted to add a couple sort of broad comments on the on the report if there's an opportunity for that or

Armand Hurford
1:26:42 (0:02:21)

so if the staff we have a recommendation that Council receive the W Construction Marine transportation management plan monitoring plan memo for information and provide feedback at I'm adding that bit and to provide feedback additional feedback as discussed in the meeting and so I'll if and then you can speak to that Mo that motion if that's appropriate so I'll make that motion if there's a second or second by