Regular Council - 19 Dec 2023


1: Welcome to the Squamish Nation Traditional Territory
2: ADOPTION OF AGENDA
3: DELEGATIONS/PETITIONS/PROCLAMATIONS
4: CONSIDERATION OF UNSCHEDULED PUBLIC ATTENDANCE
5: PUBLIC HEARINGS
6: SCHEDULED (TIMED) ITEMS
7: CONSENT AGENDA
7.A: APPROVAL OF MINUTES
7.A: Staff Recommendation:
7.A.i: Special Business Meeting: December 5, 2023
7.A.ii: Regular Business Meeting: December 5, 2023
7.A.iii: Special Business Meeting: December 12, 2023
7.B: CORRESPONDENCE - Receive for Information
7.B.i: 1201 B. Mansbridge Re. FortisBC EGP Project Update
7.B.ii: 1204 A. Saraswat Re. Temporary Workforce Accommodation Amendment Decision
7: CORRESPONDENCE - Referred to Staff
7: Staff Recommendation:
7.C: STAFF UPDATES - For Information
7: END OF CONSENT AGENDA
8: CONSIDERATION OF COUNCIL COMMITTEE RECOMMENDATIONS
9: BYLAWS
9.A: ADOPTION
9.A.i: District of Squamish 2024-2028 Five-Year Financial Plan Bylaw No. 3025, 2023
9.A.ii: District of Squamish Rehabilitation and Replacement Reserve – Sewer Bylaw No. 2348, 2014, Amendment Bylaw 3022, 2023
9.A.iii: District of Squamish Rehabilitation and Replacement Reserve – Water Bylaw No. 2347, 2014, Amendment Bylaw 3023, 2023
9.A.iv: District of Squamish Rehabilitation and Replacement Reserve – General Bylaw No. 2346, 2014, Amendment Bylaw No. 3024, 2023
9.A.v: District of Squamish Fees and Charges Bylaw No. 2012, 2007 Amendment Bylaw (2024 Utility Rates) No. 3026, 2023
9.A.vi: District of Squamish Zoning Bylaw No. 2200, 2011, Amendment Bylaw (CD-38 – Falcon Crescent Child Care Expansion) No. 3012, 2023
9.A.vii: District of Squamish Zoning Bylaw No. 2200, 2011, Amendment Bylaw (38029-38045 Third Ave) No. 2879, 2022
9.A.viii: District of Squamish Zoning Bylaw No. 2200, 2011, Amendment Bylaw (38028-38062 Third Avenue) No. 2884, 2022
9.A.ix: District of Squamish New Firehall No. 2 Temporary Borrowing Bylaw No. 2987, 2023
9.A.x: District of Squamish R20 Peninsula Main Arterial Temporary Borrowing Bylaw No. 2994, 2023
9.A.xi: District of Squamish Jimmy Jimmy (Judd) SloughTemporary Borrowing Bylaw No. 2986, 2023
9.A.xii: District of Squamish Wastewater Treatment Plant Upsize Future GrowthTemporary Borrowing Bylaw No. 2993, 2023
10: STAFF REPORTS
10.A: COMMUNITY PLANNING AND SUSTAINABILITY
10.A.i: Woodfibre Liquefied Natural Gas and FortisBC/Eagle Mountain Pipeline Projects Update - Memo
10.B: COMMUNITY SERVICES
10.B.i: Brennan Park Recreation Centre Phase One Work (GICB Grant) Construction Engagement
10.B.ii: Finalizing the Investing in Canada Infrastructure Program grant (ICIP) at Brennan Park Recreation Centre (formerly CleanBC Grant)
11: LATE AGENDA ITEMS
12: CORRESPONDENCE - ACTION REQUESTED
13: CORRESPONDENCE REFERRED FROM THE CONSENT AGENDA
14: APPROVAL OF MINUTES REFERRED FROM THE CONSENT AGENDA
15: BUSINESS ARISING FROM MINUTES
16: COMMITTEE MINUTES AND REPORTS
17: NOTICE OF MOTION
18: COUNCIL - STAFF IN CAMERA ANNOUNCEMENTS
19: UNSCHEDULED PUBLIC ATTENDANCE
20: OPEN QUESTION PERIOD - CLARIFICATION RELATED TO AGENDA ITEMS
21: COUNCIL OR STAFF ANNOUNCEMENTS
22: TERMINATION
1: Welcome to the Squamish Nation Traditional Territory
0:00:00 (0:09:46)


Armand Hurford
0:09:17 (0:00:28)

hello and welcome to the regular business meeting for the District of Squamish for Tuesday December 19th 2023 as always we're gathered to do our work today on the traditional and seated territory of the Squamish Nation please be advised this council meeting is being live streamed recorded and will be available to the public to view on the district skish website following the meeting if you have concerns please notify the corporate officer present at the meeting

ADOPTION OF AGENDA
0:09:46 (0:00:40)


Armand Hurford
0:09:46 (0:00:39)

can I have someone move adoption of the agenda please move by councelor French second by councelor Stoner all in favor any opposed motion carries thank you we have no Del allegations or proclamations today consideration of unscheduled public attendance this is where if a member of the public has a matter that is urgent of Nature and can't wait until the next business meeting this would be opportunity to request it be discussed today seeing none moving along we have no public hearings no timed items we're on to

CONSENT AGENDA
0:10:26 (0:00:26)


Armand Hurford
0:10:26 (0:00:26)

our consent agenda council's i' be looking for a motion to receive the consent agenda is there anyone want to pull anything or no can I have someone move by councelor French second by councelor Stoner all in favor any opposed motion carries thank you

BYLAWS
0:10:52 (0:05:09)

Mayor Armand Hurford presented several bylaws for adoption during the council meeting. The first was the District of Squamish 2024 to 2028 5-year financial plan bylaw number 3025 2023, which he moved and was seconded by Councillor Hamilton. Other bylaws presented included the District Squamish Rehabilitation replacement Reserve sewer bylaw number 28 or 2348 2014 Amendment bylaw 3022 2023, the District Squamish Rehabilitation and replacement Reserve water bylaw number 2347 2014 Amendment bylaw 3023 2023, and the District Squamish Rehabilitation replacement Reserve General bylaw 2346 2014 Amendment bylaw number 3024 2023. Additionally, the District of Squamish fees and charges bylaw number 20112 2007 Amendment bylaw 3026 2023, which pertains to the 2024 utility rates, was also presented.

The council members discussed each bylaw and voted on them. All the bylaws were moved by various council members and seconded by others. The council unanimously approved the 5-year financial plan bylaw, with Mayor Hurford expressing his excitement and appreciation for the staff's work. The other bylaws, including the rehabilitation and replacement reserve bylaws for sewer, water, and general, as well as the fees and charges bylaw, were also unanimously approved. The council also approved zoning bylaw amendments, including one for a child care expansion at Falcon Crescent and others related to projects at various addresses. Lastly, the council approved temporary borrowing bylaws for a new fire hall, the R20 Peninsula main artillery, the Jimmy Jud slough, and the wastewater treatment plant upsize for future growth.

Armand Hurford
0:10:52 (0:05:09)

so now we're on to bylaw bylaws and we have many adoptions to do to do tonight so first we have the District of sish 2024 to 2028 5year financial plan bylaw number 3025 2023 and I would like to move that if there's a seconder seconded by councelor Hamilton and I'll be very brief to this is likely the only adoption I'll speak to I'm just really excited to be able to approve this budget adopt this budget and I really appreciate all of staff's work to get us to this point in the process and my Council colleagues for their work as we as we refined it through a good PE the last half of the of the Year here really so thank you for that I'm looking forward to seeing all of the goals here achieved in the coming year any other comments on that piece that'll call a question all in favor motion carries unanimously thank you next we have the distri SAS Rehabilitation replacement Reserve sewer bylaw number 28 or 2348 2014 Amendment bylaw 3022 2023 moved by councelor French second by councelor Hamilton all in favor any opposed that was a late in favor councelor penil just to be clear okay thank you c next we're on to District squish Rehabilitation and replacement Reserve water bylaw number 2347 2014 this is amendment by law 3023 2023 moved by councelor Hamilton second by councelor Stoner all in favor any opposed motion carries thank you next we have District Squamish Rehabilitation replacement Reserve General bylaw 2346 2014 this is amend Amendment bylaw number 3024 2023 moveed by councelor Stoner second by councelor French all in favor motion carries unanimously thank you next we have District of sish fees and charges bylaw number 20112 2007 Amendment bylaw 3026 2023 this is our 2024 utility rates bylaw moved by councelor Stoner second by councelor Hamilton all in favor motion carries thank you next we're on to District guish zoning bylaw number 220021 Amendment bylaw number 3012 2023 this is for cd38 Falcon Crescent Child Care expansion moved by everybody on this side no C counselor councelor French moved by councelor French seconded by councelor Hamilton all in favor any opposed motion carries unanimously thank you next we have zoning bylaw number 2200 2011 Amendment bylaw number 2879 2022 this is relates to projects at 38029 and 38045 3D Avenue drive a mover moved by councelor Hamilton second by councelor Stoner all in favor motion carries unanimously thank you I said we had a lot of adoptions and it was true now we're going on to yeah more adoptions District s zoning bylaw number 220021 Amendment bylaw number 2884 2022 for projects at 38028 and 38062 Third Avenue moved by councelor French second by councelor Hamilton all in favor motion carries unanimously thank you now we're on to District Squamish new fire hall number two temporary borrowing bylaw number 2987 2023 moved by councelor French second by councelor Hamilton all in favor any opposed motion carries thank you District of Squamish R20 Peninsula main artillery temp arterial temporary borrowing byot number 2994 2023 moved by councelor Hamilton second by councelor Stoner all in favor motion carries unanimously thank you now we're on to District Squamish Jimmy Jud slooh temporary borrowing bylaw number 2986 2023 moved by counselor French second by councelor Hamilton all in favor any opposed motion carries thank you District scol wastewater treatment plant upssize future growth temporary borrowing bylaw number 2993 2023 moved by councelor Hamilton second by councelor French all in favor any opposed motion carries thank you

STAFF REPORTS
0:16:01 (0:00:09)


Armand Hurford
0:16:01 (0:00:08)

and now we're on to item that concludes our many adoptions and now we're on to item 10 staff reports

Woodfibre Liquefied Natural Gas and FortisBC/Eagle Mountain Pipeline Projects Update - Memo
0:16:10 (0:20:46)

Julie Weni, the General Manager for Community Development, presented an update on the Wood Fiber LG natural gas and For Spec Eagle Mountain pipeline projects. She was joined by BR FR Parad, planner for the industrial projects team, Jonas Fiscus, the Senior Director of Community Development, and Sarah Bailey, the Director of Engineering. The presentation aimed to summarize activities for the October through December 2023 period related to each project and provide anticipated project activities for the coming months. Both projects are currently in the construction phase, with initial works involving site clearing, mobilization, and site preparation. District staff are reviewing conditions of the EAC Amendment for a larger workforce camp area, traffic impact assessment, and traffic management plan. They have also issued several permits for related project works and initiated an analysis of the industrial storm main sewer in relation to the Wood Fiber LG project.

During the discussion, council members raised questions about the temporary use permit process, public engagement, and the timeline for the Wood Fiber LG and For Spec Eagle Mountain pipeline projects. Mayor Armand Hurford clarified that the process would involve a public hearing and a vote, but the first step is ensuring that the proponent has their application complete. Councilor Chris Pettingill expressed concern about the lack of cumulative analysis on effluent discharge into the biosphere. The council agreed to request an extension to provide feedback on this issue. Councilor Jenna Stoner also raised concerns about the timing for notification and chances for public engagement. The council moved to receive the report, with all members in favor.

Armand Hurford
0:16:10 (0:00:48)

so 10 A1 is a report from Community planning on the wood fiber LG natural gas and for spec Eagle Mountain pipeline projects update is there a okay and we'll give staff a moment to get set up and just for those that are either in the gallery or tuning in online this is a an update for information for from our staff to Council and the community on the ongoing work being done by the wood fiber l& folks and the folks from forest BC so there's not a decision tonight on

John French
0:16:58 (0:00:28)

this

SPEAKER_02
0:17:27 (0:06:56)

item good evening Council my name is Julie weni and I am the general manager for Community Development I'm joined this evening by BR FR parad planner for the industrial projects team we also have Jonas fiscus the senior director of Community Development and online should be Sarah Bailey our director of engineering as well today's presentation aims to summarize activities for the October through December 2023 period related to each project and provide anticipated project activities for the coming months currently both projects are in the construction phase initial EGP project Works involve site clearing and mobilization and initial wlng Works include site preparation in relation to EGP project activities District staff are reviewing conditions of the EAC Amendment for a larger Workforce camp area in particular the two new conditions one that the forest BC gender and cultural safety plan must have eao approval prior to occupation and the second the requirement for workers to reside at the camp and for Forest BC to track exemptions District staff are also reviewing condition number two's definition of reasonable exemptions to Camp residency and the limit to residency only during Camp operations different District staff have reviewed for species ride traffic impact assessment and traffic management plan and are in the process of compiling feedback and required improvements to both plans District staff during this time have issued five temporary bu building permits and one works permits for related project works at the BC rail properties location in response to District concerns regarding EGP effluence discharge permit application the bcer directed foris BC to conduct an additional 30 pay a 30-day public notification period that notification period launched November 30 in the meantime District staff have also initiated an analysis of the finin industrial storm main sewer in relation to the wlng project activities for the same period District staff responded to the Ministry of Transportation and infrastructure referral regarding the extension of provincial license agreement for the use of Dar Bay Ferry Terminal District staff issued a letter to the eao with feedback on the EAC amendment number three for temporary Workforce accommodation which is The flotel District staff issued a letter to the eao with feedback concerning wg's community services and infrastructure management plan District staff confirmed with the bcer the lead Authority and process for permitting of wlng site structures and District staff issued one building permit one development permit the DPA 10 foring character one DPA one for marine and terrestrial one engineering Works permit one noise permit and one tree and soils permit for the wlng site in relation to coordinated activities going ongoing there are certain combined activities that do apply to both projects these in include engaging with project proponents during regularly scheduled technical work and group meetings and specific meetings tied to permitting and plan reviews in addition District staff completed a debrief meeting with both proponents to share best practices learned during for species line pipe delivery project and to set expectations with respect to the sharing of detailed go forward work activity plans well in advance as well as proponent Communications and engagement plans sorry to support Community Readiness including communicating regularly and transparently with the public the district's 2 2024 2028 financial plan included capacity funding from forest BC and wood fiber LNG to support the creation of a new project Department the major projects industrial team to administer regulatory requirements interface with project proponents and regulators and support District communication efforts and Community resiliency planning for the EGP and wlng construction projects this new Department ensures that there is capacity for technical review of permits Community Readiness and Communications Community safety and Emergency Management plans without impacting District priorities or current work streams and in alignment with District commitment and legislative requirements to provide Equitable service levels for all businesses and residents foris BC has signed an agreement for the construction period wlng has signed a letter of commitment and paid for nine months in advance we are working to complete the agreement with LG for the entire construction period now on to the anticipated activities in the January to March period as noted earlier District staff had reviewed the traffic impact assessment and traffic management plan this is Fortis and compiling feedback and require improvements to both plans these pieces are critical for review of the tup for the lay down yard and Work Camp District staff have received a referral from the province's land and resource stewardship division concerning proposed works by EGP for an access road crossing land Reserve 17 and will review and respond to the ministry Forest BC has applied for an noise permit exemption for tunneling operations at the BC rail properties and wlng sites for BC is currently planning for the tunneling required for a portion of the EGP project sorry I'm going back in early 2024 Crews will begin assembling and lowering the tunnel boring machines for operations underground from their crews are expected to work 24 hours a day into 2026 while noise levels Associated the tunneling are not expected to impact the community continuous monitoring is already in place at both sides sorry my screen isn't moving with me where are upcoming project exes also continue to include District staff review or related management plans with feedback provided to the eao and proponents processing of related permit applications including related tups and general organizational and administrative processes upcoming project activities on the on the wng side include staff review of related management plans feedback provided to the eao and the proponents the processing of related permit applications including the related to and general organizational and administrative processes at this time I'd like to hand it back to mayor for council's questions and all comments and various staff are on hand to respond to questions on specific

Armand Hurford
0:24:23 (0:00:18)

topics thank you very much for the for the update there's a there's a lot there so Council again this is for information so if we have points of clarity or anything we're not driving towards a decision on any one of those items tonight just to be clear councelor penil

Chris Pettingill
0:24:42 (0:00:31)

yeah getting a lot of public interest on the temporary use permit process and you know I know ultimately part of this will come down to a council decision but do we have any more detail on at this point on what the process would be for some sort of public we've talked about different things but public engagement or presentation or you know the path to decision like is it a three meeting process or do we know that or when would we be able to let the public know what we're thinking

Armand Hurford
0:25:13 (0:01:50)

there I I'm going to go ahead and take that one as I feel that part of the process comes to through sort of agenda planning which would be up to myself and the acting mayor is included in that monthly and once we have a communication from our staff that the that the application is ready to be to be discussed the next step will be a public piece very akin to public to public hearing on the matter and then I would expect a depending on how that how that goes and the both from a public feedback perspective and from a content of the application the decision then a vote would happen shortly thereafter like the following week or perhaps two weeks between depending it's the rough the rough timeline but the first step is getting the is ensuring that the proponent has the their application really complete and addressed bomely the concerns we've had and both Council and staff have raised have raised so far and there will be lots of one of the concerns I've had questions around this as well understandably from the community and there will be more than the normal sort of notification for when that's going to happen so there'll be lots of promotion in advance for that and we anticipate needing a larger facility and to secure to have those to have those discussions as well so there'll be a little bit more of a Runway than a normal Council process for that public piece does that answer your question fulsomely

Chris Pettingill
0:27:03 (0:00:13)

enough 90% the one thing is that applicable to both the wood fiber and foris tups or is that is that our do we plan a different process possibly around wood

Armand Hurford
0:27:17 (0:00:25)

fiber I would I would say that we at this point that's been for the foris the foris pieces and the wood fiber pieces just aren't as far along and we'll take the learning from our from the first process and see if there's any lessons to apply to the to the WG process that's my take I don't know if staff has any reply to that qu that last 10%

SPEAKER_02
0:27:42 (0:00:03)

question no that is

Armand Hurford
0:27:46 (0:00:05)

correct do you have any further questions okay go ahead councelor Stoner

Jenna Stoner
0:27:51 (0:00:31)

yeah thank you to the chair on this I'm just I appreciate that I think we're still waiting on some information from the proponent in terms of filling out those tup applications there had been some previous discussion that it was going to come in Q4 of 2023 and then January of 2024 I'm just wondering if staff have any update on that timeline that we might be able to anticipate or if it's still just kind of question

SPEAKER_01
0:28:23 (0:00:15)

mark through the mayor that's still a question mark it it's really due to staff capacity and reviewing the reports to get them to an adequate level to come for to council with the

Armand Hurford
0:28:39 (0:00:06)

recommendation okay thank you other questions Council go

Jenna Stoner
0:28:45 (0:00:40)

ahead yeah thank you through the chair in the staff report in your presentation Miss wangi you mentioned that with regards to the EGP pipeline and the effluent discharge charge permit application the BC energy regulator did respond to District concerns in terms of the public notification period and extended that for an additional 30 days starting on November 30th our staff anticipating providing any sort of response during that notification period or any sort of referral back to the

SPEAKER_02
0:29:26 (0:00:28)

bcers my understanding is that we were going to so that initial period of time is over so the month of December at the moment in terms of specific feedback no we don't have that collated but I believe that we were going to respond back to the bcer and request an additional time period considering it was well that notification period is now over what is a break for quite a few

Jenna Stoner
0:29:54 (0:00:16)

people that's encouraging to hear that that's on your radar I feel like that continues to be a consistent piece of feedback that we provide that they're timing for notification and chances for public engagement are subpar at best so thank you for

Armand Hurford
0:30:11 (0:00:06)

that thank you I see your hand c p just going to go around and see if there's anyone hasn't spoken yet that would like have any questions okay go ahead counc

Chris Pettingill
0:30:18 (0:00:28)

pil yeah sort of related I guess I didn't understand that we are planning to provide feedback I've had some correspondence about the biosphere previously we've sort of aligned with the biosphere thought so I'm wondering if it would be helpful to propose this resolution to inform that feedback or if staff would prefer to just

SPEAKER_02
0:30:46 (0:00:11)

proceed through the through the chair staff are comfortable proceeding as planned unless there's yes unless there's any other direction

Armand Hurford
0:30:58 (0:00:01)

go ahead councelor

Chris Pettingill
0:30:59 (0:00:20)

okay and will the sort of will there be some communication with the biosphere or alignment with previous sort of feedback that we have formally aligned with on the biosphere regarding the sort of concerns about cumulative impacts and the lack of analysis and that sort of thing

Armand Hurford
0:31:20 (0:00:00)

Miss Clon

SPEAKER_03
0:31:21 (0:00:21)

thank you very much see the mayor yes in terms of taking Council direction to provide the feed back that's one thing if you want I heard words like formal alignment with then I would prefer a motion from Council that that's what they would like in terms of the biospheres particularly so that we have that on record that Council pass that

Armand Hurford
0:31:43 (0:00:05)

motion thank you for that has the biosphere commented on that specifically councelor

Chris Pettingill
0:31:49 (0:00:51)

fil yeah well I reached out to them to find out where they were on the process because we're on a holiday timeline and so on and the response I got back and I did forward Council the correspon I've had with the biosphere is that they will be providing feedback aligned with what they've said with the other affluent permits and basically raising concern about the lack of cumulative analysis on all this different effluence going into the to the biosphere and so they have those concerns and they will be submitting that and the Ed of the biosphere sort of gave me the okay to quote her that they would be providing that feedback to the process but they just haven't written it yet and they still have another couple weeks to get that

Armand Hurford
0:32:40 (0:00:37)

in so I'd like to staff to see if Council wanted to provide direction is there a sort of touch point on the on the horizon for that or is this the opportunity given that we're not going to have I heard earlier that we weren't we were going to be asking for an ex for an extension to provide that feedback so I'm just curious how much this point we need to consider at this point in time is that

SPEAKER_02
0:33:17 (0:00:16)

it I'm just trying I'm just starting to think about our next touch point with Council aside from the next quarterly update if we were to come back and then is there a request to come back to council with the feedback for Council endorsement to

Armand Hurford
0:33:34 (0:00:49)

send I was yeah I was sort of what I was looking for was if there was a set touch point for this is the plan if we get an extension to provide comment would Council see that comment would you like Direction at this at this meeting I don't know if everyone around the table has researched this particular piece enough to provide that comment that gives me some pause so generally this is that information piece and I'm not really looking for I'd like to avoid sort of on the Fly pieces of feedback unless this is sort of an opportune time to do to do that and we're not going to have another opportunity so it's just is there another opportunity or do we need to take an action that creates that other opportunity I guess that's maybe the

SPEAKER_02
0:34:23 (0:00:11)

question should Council request it yes certainly staff can come back to provide the draft feedback from staff so that Council can then provide their input

Armand Hurford
0:34:35 (0:00:01)

c pel

Chris Pettingill
0:34:36 (0:00:22)

yeah if we are asking for an extension we'll have a chance to sort of put our weight behind the feedback I think is my interest I'm fine with that I just didn't from what I understand the comment period closes at the end of December I didn't want to miss that window as long as we have a window I don't have to put for the resolution

Armand Hurford
0:34:59 (0:00:16)

today okay I think the desire to have Council see that feedback and sign off on that feedback is what I'm hearing so I would I would I'd prefer to oh go ahead counselor Stoner

Jenna Stoner
0:35:15 (0:00:13)

sorry just for clarity I think that's if an extension is granted like I think the first step here is we put in a request for an extension if the extension is granted then we can cross that bridge and we Grant to it

Armand Hurford
0:35:29 (0:01:26)

fair enough if the extension is granted I would like to see the feedback come back to council for endorsement prior to it being submitted and that's a motion if there's a second by councelor Hamilton yeah thank you for highlighting this I think this whole challenge around the timing of these opportunities to provide feedback is incredibly challenging and even though this process has had an extension it wasn't a very useful one and I think it's wholly appropriate we asked for that extension and should that be granted as I believe it should then I look forward to seeing what formalizing our feedback as a group any other comments see none I'll call the question all in favor any opposed motion carries thank you do you have any other questions for our staff while we have them on this seeing none looking for a moove receipt moved by councelor Stoner second by councelor Hamilton any comments no all in favor any opposed motion carries thank you very much for compiling all that and Reporting out for us thank you so

COMMUNITY SERVICES
0:36:56 (0:00:04)


Armand Hurford
0:36:56 (0:00:04)

next we're on to item 10B under Community

Brennan Park Recreation Centre Phase One Work (GICB Grant) Construction Engagement
0:37:00 (0:11:38)

Cal Bragg, the Director of Facilities Planning and Construction, presented a report on the Brennan Park Recreation Center's phase one retrofit works and the construction team engagement. The report sought council endorsement for the Integrated Project Delivery (IPD) contract with the project team. The project, funded by a $1. 8 million grant from the Green and Inclusive Community Buildings (GICB), was previously endorsed by the council in October. The total project cost remains unchanged at $21 million, with the IPD agreement costing $0. 9 million. The scope of work includes a new customer service area, retrofitting the existing lobby and mezzanine area, upgrades to the ice rink, and an energy recovery system to reduce greenhouse gas emissions and energy costs.

During the discussion, Councilor Chris Pettingill asked about the IPD process and its ability to manage price fluctuations. Bragg explained that the IPD process ensures a commitment from the project team to build for the agreed amount. Mayor Armand Hurford asked about the success of the IPD process in other projects, to which Bragg responded that it has been successful in the Fire Hall Number Two project, which is currently on time and on budget. Councilors Andrew Hamilton, Jenna Stoner, and Lauren Greenlaw expressed their support for the motion, praising the level of detail in the report and the innovative approach of the IPD process. The motion was unanimously carried by the council.

Armand Hurford
0:37:00 (0:01:47)

Services Brennan Park recreation center phase 1 work and construction agreement I will take a it'll take us just a minute to get the appropriate staff loaded up okay I'll turn it over to staff to introduce themselves and the

SPEAKER_05
0:38:47 (0:03:50)

subject good evening mayor and Council thank you for your time this evening my name is Cal Bragg I'm the director of facilities planning and construction this is a relatively short report from what we're typically used to for the brenen park items this one pertains to the BR Park Recreation Center it's for the phase one retrofit Works and it is for the construction team engagement so the objective is to obtain Council endorsement for this phase one work and what we're looking for is endorsement for the contract with the project team and that contract is called the IP contract which is known as the integrated project delivery contract so a little bit of background here and I'll go into the actual cost and the numbers of the project in the next slides but this grant that's been provided is from the grand T they'll be giving $1.8 million on this project here and it's through a grant called the green and inclusive community buildings and we know this is the gicb grant in October this year Council has endorsed already the validation report and what the validation report was the scope and cost of the project and it was also very close to class A costing for the for the project Council also endorsed moving the project to the next phase so where we're sitting right now is seeking endorsement for the final costs just as we enter into the Construction contract the contract it's known as a CCDC contract and what the acronym is Canadian construction documents committee it's a very standard contract that we use in the construction industry this one's called the 30 and it specifically pertains to ipd which is the engagement process we have for Brennen Park it's a multi-party agreement where we have one contract that has the architect the Builder which is the general contractor mechanical consultant civil consultant the mechanical trades the electrical trade electrical consultant also structural consultant so it's one project that entails all the project team as opposed to a construction management contract which has many contracts total project cost is unchanged from when we came to Council in October it's a $21 million project that's currently sitting in the 5-year financial plan with the district there's no change to this project cost between then which is the validation as noted and this final cost this ipd agreement is .9 million as far as scope of work is concerned and I'll run through the scope in a second here and of that to reach the $21 million total project cost we've also got a $1.1 million our client cost allowance here and that's additional contingency on top of this agreement it's also Furniture fittings and Equipment and also some preconstruction costs that the district has paid for to date the scope of work of this agreement under the ipd for this $19.9 million wor the work is per and in line with the gicb Grant and that includes a new customer service area a retrofitted the existing Lobby retrofitted the existing mezzanine area and this is the programming space above the ice rink there new elevated access this mezanine area retrofit which is a minor upgrade to the existing ice rink change rooms retrofit of the existing ice rink wall and roof insulation we've had to add the wall insulation in per the grant recently the retrofit of the existing ice rink pool and energy recovery system and this is to drive down the greenhouse gas emissions and energy costs of brenen Park and also there's an allowance within this 19.9 million there's a risk register and also contingency so we have some layers of contingency in this project as noted it's a short report to the point here and here's the recommendation U would you like me to read the recommendation out or I can turn it over I don't think that's

Armand Hurford
0:42:37 (0:00:20)

required but thank you council do we have I'm firstly I'm excited to see this to be at this step in the in the process this is something that we have discussed at various touch points along the way however do we have any questions about this particular touch point go ahead Council pending up

Chris Pettingill
0:42:58 (0:00:29)

so just understanding so when we get to Construction contract under ipd that doesn't absolutely lock in a price but it makes sure that sort of everyone's skin is in the game if prices do fluctuate so beyond the contingency that sort of our buffer against price changes and so on as opposed to the contract doesn't necessarily fix that it's the IP ipd sort of process that manages that

SPEAKER_05
0:43:27 (0:00:38)

p through the chair yeah that is a good question with ipd what we're having is a commitment from the project team that they'll build for x amount which is the $19.9 million and with that scope of work so with ipd things float around internally but they're very how would I say once they stay once the project team States a price it's much more likely going to hit that price as OPP post of for example a construction management agreement where it's not so locked in so we what this does is it we obtain a commitment from the project team to build this for $19.9

Armand Hurford
0:44:06 (0:00:24)

million any other questions Council I'll just Venture one here and could you speak to our success or has this process been used in other pieces of our real estate facilities master plan implementation and can you just speak to the successes there in or challenges that led to this

SPEAKER_05
0:44:30 (0:00:55)

recommendation through the chair this is a relatively new construction or contract process the fact that the CCDC has created one which has created a standardized construction document for the Canadian construction industry does show that there is a want and a need for this type of project so what the ipd does is it allows everyone to have some skin in the game the district has looked at this is our second project that we we've proposed as ipd the first one was a fire hall number two we're about 76 77% complete on that project at the moment and we're running on time on budget so we know we have success so far with the first project that's almost finished and that's why we're proposing this as an ipd process again these are very good for government projects they're very good for retrofit projects and they're very good for an existing renovation project so the ipd system actually sits Brandon Park quite nicely

Armand Hurford
0:45:26 (0:00:02)

Thank You councelor

Andrew Hamilton
0:45:28 (0:00:02)

Hamilton if there's no other questions

John French
0:45:31 (0:00:00)

yeah

Andrew Hamilton
0:45:31 (0:00:03)

I'll move the staff recommendation

Armand Hurford
0:45:34 (0:00:03)

thank you second by councelor Stoner would you like to speak to

Andrew Hamilton
0:45:38 (0:00:33)

it I was really impressed with the level of detail that went into the ipd report that came to council several weeks ago and I sincerely hope this process of planning our projects very carefully and making sure that we have Partners who all have both a financial obligation and consequences if things go different from plann Keeps Us on track so thank you very much for all the preliminary work going into this I look forward to seeing it get moving thanks thank you

Armand Hurford
0:46:11 (0:00:01)

councelor stoner

Jenna Stoner
0:46:13 (0:00:56)

yeah I too will support the motion on the floor I think that this is a good approach going forward and appreciate the amount of detail that came forward in the validation report a few weeks ago it gives me great confidence that there's been good due diligence on the amount of work that needs to go in to make this project happen it's not going to be easy doing retrofit of an existing building that is one of our most beloved components of our community but the Community Charter that is presented through the ipd I think helps to highlight some of the challenges and the commitment of all project Partners to make it work as Mr brg mentioned ipd is a maybe a newer concept from this side but I do want to recognize that Mr brg was actually recently at an International Conference speaking about our experience and some of the successes that we've had so just want to appreciate staff for the amount of innovation that theyve brought to trying to get all of our facilities and master plan projects delivered on time on budget as best we can thank

Armand Hurford
0:47:10 (0:01:28)

you thank you other comments yeah I'm speaking in support of the motion I'm really excited we're sitting here tonight talking about $20 million investment at Brennan park I think this has been longtime coming and I know that there's been a lot of work from a lot of staff and previous councils really to position us to this point and I'm excited to see physical changes coming to Brenan Park and to be able to share essentially the hard work that has been happening behind the scenes to get us here so I'm really excited about this and I and I U appreciate the approach so thank you so much to for bringing for all your work on this and for everyone involved in getting us to this to this point I'll call the question all in favor motion carries unanimously thank you are we on yeah I'm yeah it's the same I was waiting for the pro the it always takes a second for staff to load it up so we're on to the next

Finalizing the Investing in Canada Infrastructure Program grant (ICIP) at Brennan Park Recreation Centre (formerly CleanBC Grant)
0:48:38 (0:06:48)

Speaker_05 presented the next council report on the Brenon Park Recreation Center, focusing on phase two of the retrofit works. The report pertains to a grant currently under application, known as the Investing in Infrastructure Program (IIP), previously referred to as the Clean BC Grant. The objective is to obtain continued council endorsement to support the district on the existing application. The grantor has requested the district obtain council resolution supporting the existing application and confirmation of $3. 6 million from the Growing Communities Grant. The scope of work under this grant is mainly envelope work to the auditorium and the Aquatic Center, aimed at reducing greenhouse gas emissions. The total project cost is $14 million, with $10. 4 million funded through the IIP grant and $3. 6 million funded from the district.

During the discussion, Councillor Chris Pettingill asked about the name change of the grant, implying a shift from a provincial to a federal grant, which was confirmed by Mayor Armand Hurford. Councillor John French expressed his excitement about the potential grant, stating that it brings the district closer to achieving a new pool and ice arena. Councillor Jenna Stoner thanked the staff for their efforts in applying for the grant and expressed hope that the grant would be approved. Mayor Hurford shared the optimism and highlighted the potential $35 million investment for Brenon Park. The council unanimously voted in favor of the motion to support the district on the existing application.

Armand Hurford
0:48:38 (0:00:40)

item do you have a presentation for the next item that's where the space you see where I was yeah all right the floor is

SPEAKER_05
0:49:19 (0:03:08)

yours thank you Mar and Council again this is the next Council report on and Park Recreation Center this one is a focus on the phase two additional continuing the Retro Works the retrofit Works sorry and this one pertains to the next grant that we have under application currently and it's finalizing this grant this grant is called the Canadian infrastructure sorry investing in infrastructure program I missed that on the heading there and it's the application that we need to finalize at the moment so the objective is to obtain Council or continue an endorsement to support the district on the existing application here and just to note this is another relatively straightforward and quick report so a little bit of background staff and for note here staff previously referred to this grant as a clean BC Grant we're now referring to this as the ISP Grant U moving forward in May 20 2022 last year staff applied for this grant and it was for retrofit works there at brenon Park I'll get into the cost of this in a minute as well the in the last couple of months here the grantor for the isip grant here has requested the district obtain Council resolution supporting the existing application and they've sought further information acknowledging that the district's source of funds which is the Delta of the project here so the requesting confirmation of $3.6 million that comes from the community's grant sorry the growing community's Grant and this was endorsed by Council in the current 5year financial plan and was amended in April 18 2023 so some project information on this particular Grant so this scope of work it's 100% sustainably focused so this phase two work as opposed to the grant one which is the gicb one the GIC B1 was focused on both sustainability and also accessibility so we're seeing some additional programs and additional work such as the programming space of the mezanine from the grant one work whereas what this one focuses on is literally 100% sustainability so the scope of work under this ISC Grant is mainly envelope work and that's to the auditorium and the Aquatic Center and what envelope work means is in this particular instance is upgrading of the exterior walls and windows and the focus is to reduce greenhouse gas emissions and that's the whole basis of obtaining this grant why they're giving them out the timing for this one The Works can start in 2024 the total project cost for this project is $14 million of this $10.4 million is funded through the grantour through the isip Grant from which this $3.6 million is funded from the district the $14 million is also currently endorsed by Council in the 5year financial plan this one is short and sweet and this is the recommendation for it so just in an overview the iip grantor has just requested confirmation of this $3.6 million that is coming from the growing communities Grant

Armand Hurford
0:52:28 (0:00:05)

thank you very much Council questions Council penel

Chris Pettingill
0:52:33 (0:00:10)

yeah I may have missed something and it's mostly curiosity but the name change implies this has gone from a provincial Grant to a Federal grant is that the situation or am I reading too much into

SPEAKER_05
0:52:44 (0:00:07)

the through the chair I believe this one's a combination of both provincial and

Armand Hurford
0:52:51 (0:00:09)

federal okay I don't any other questions on this move by councelor French second by councelor Hamilton would to speak to

John French
0:53:01 (0:00:41)

it thanks mayor so the previous item as exciting as that was I think this is just as exciting the fact that we've had a request for more information and a request for Council endorsement suggests to me that there are some folks in the grant world who might be leaning towards sending this money our way and this is a higher level of government investment that gets us a little bit closer to what I think our citizens really want which is a new pool and a new Ice Arena so without hesitation I support this

Armand Hurford
0:53:43 (0:00:07)

motion any other comments I'll just been you want to go

Jenna Stoner
0:53:50 (0:00:21)

just briefly we first applied for this grant in May of 2022 so I just want to thank staff for their continued effort to get through the process that is federal provincial joint granting formulas that are the best of types of gymnastics and acrobatics to get us to this point so I am hopeful with counselor French that this means we're getting close to the

Armand Hurford
0:54:12 (0:01:13)

end thank you I share that optimism that we're close to the end and not just close to the end we're close to the end of this process leading to a positive outcome which if we're keeping score which we are would be $35 million investment coming for brennam Park so I think that's truly remarkable and thank you for getting this getting us this far and look forward to the announcement that this is successful so thank you very much I'll call a question all in favor motion carries thank you so next we had no late agenda items we had no correspondence action requested no correspondence referred from the consent agenda for possibly the first time of the year approval of minutes referred from the consent agenda we have nothing there no business arising from the minutes no committee minutes reports any notice of motion councel seeing none we have no council or staff in camera announcements we had no unscheduled public attendance

OPEN QUESTION PERIOD - CLARIFICATION RELATED TO AGENDA ITEMS
0:55:26 (0:01:40)

Spencer Fitchen from G Bon Highlands presented a query to the council regarding the new major industrial projects group, which is handling applications related to wood fiber and forest types. He mentioned that the group is funded for several years by Fortis and Wood Fiber. Fitchen was curious to know if the funding also includes provisions for peer review and hiring experts to review the studies and reports that are submitted to the district in support of applications from these industries.

In response to Fitchen's question, an unnamed speaker clarified that the funding supports the district's response to referrals from provincial regulators and permit applications. The speaker also mentioned that if staff identify that referrals or issues need to be forwarded to consultants, the funding does provide for that. However, the speaker did not directly address whether the funding includes provisions for peer review of the studies and reports. The council did not make any decisions or take any actions based on this discussion.

Armand Hurford
0:55:26 (0:00:23)

open question period clarification related to agenda items does anyone in the audience or online have any questions for us about anything they've heard tonight seeing none we'll move oh yeah sorry Mr piton if you want to approach the podium and state your name and neighborhood or address and yeah go ahead

SPEAKER_00
0:55:49 (0:00:30)

Spencer fitchen G Bon Highlands a quick question about the new what major industrial projects group it's handling the wood fiber and force types of applications apparently it's funded through several years by Fortis and wood fiber I'm curious within that funding is there funding for peerreview and to bring in experts to actually review the studies and reports that come into the district to support applications from those

Armand Hurford
0:56:20 (0:00:09)

proponents would someone like to speak to or who's best position to speak to this piece Miss

SPEAKER_02
0:56:30 (0:00:27)

fangi through the chair so the funding supports the district's response to referrals from provincial Regulators response to permit applications and the like and where staff see that you know referrals or issues need to be referred onto Consultants it does provide the funding for

Armand Hurford
0:56:57 (0:00:09)

that thank you any other questions okay Council

COUNCIL OR STAFF ANNOUNCEMENTS
0:57:06 (0:04:00)

Councillor John French acknowledged the 48th annual senior's Christmas dinner held at the 55 Activity Center, which was attended by himself and Mayor Armand Hurfords. He mentioned meeting the new Senior Society president, Marlene Russell, and highlighted the festive atmosphere of the event. Councillor Chris Pettingill shared his experiences of two recent events: a walk through Squamish at dusk to see the holiday lights at Rose Park, and attending the Squamish Academy of Music Winter Extravaganza at Eagle Eye theater. Councillor Jenna Stoner provided an update on a recent Regional District board meeting, specifically mentioning the third reading of the Tiger Bay development in South Britannia.

The council members discussed the various events and updates. Councillor Stoner noted that the Tiger Bay development now includes a community amenity contribution of $55,000 per new market residential unit, which will be used to cover gaps in the complete communities component of the development or support the delivery of community amenities in Britannia Beach. Mayor Hurfords reflected on the community spirit shown during the holiday season, particularly at the senior center Society dinner and the holiday parade. He expressed his wish for this festive and open atmosphere to continue throughout the year and wished everyone happy holidays. No specific outcomes or decisions were mentioned in this section of the meeting.

Armand Hurford
0:57:06 (0:00:05)

Council or staff announcements Council councel

John French
0:57:11 (0:00:30)

French thanks mayor I wanted to acknowledge that the 48th annual senior's Christmas dinner was held on Friday December the 8th at the 55 Activity Center sold out dinner and you were in attendance along with myself and I had the honor of being the MC for the evening we met the new senior Society president Marlene Russell she shared some holiday greetings there was a great dinner some dancing and holiday cheer a good time was had by

Armand Hurford
0:57:41 (0:00:04)

all thank you Council other updates councilor penel

Chris Pettingill
0:57:46 (0:00:57)

yeah I just wanted to highlight two events in the last couple weeks and I hopefully we didn't cover this one already but got a chance to walk through Squamish at dusk and Rose Park and it was really neat to see the lights and I just not a the thing I like about the holidays I guess are the lights and so it was really cool to see that and then the had some interactive displays with music and yeah it was really cool and then yesterday my partner treated me to tickets to the Squamish Academy of Music Winter Extravaganza at Eagle Eye theater and no that was two days ago sorry time's going fast but fantastic performances so many incredible talented singers and the choreography was amazing so thank you to all the performers and the parents who supported it was just fantastic

Armand Hurford
0:58:43 (0:00:02)

evening thank you counc

Jenna Stoner
0:58:45 (0:01:07)

stoner yeah thank you lots of fun festive things going on during the holiday season but I just want to provide an update there was a guet Regional District board meeting last week director penting Gill director Herford and myself were there I think most notable to report back and I won't speak too much about it because it is sitting at third reading but the Tiger Bay development in South Britannia did receive third reading from the slrd board a number of amendments have been made over the process of that application in particular I think of note is that there is now a community amenity contribution of the amount of $55,000 per Market residential new per Market residential unit that will be hopefully used to help cover are some gaps in the complete communities component of that development and or help support the delivery of Community amenities that cannot be provided within britania Beach so that I think is notable

Armand Hurford
0:59:52 (0:01:13)

thanks thank you any other updates mine will be mine's brief this time around count councelor French spoke about the senior center Society dinner was a great way to I have to say between the holiday parade the week prior and that it was a great really set the tone for the holidays for the holiday season and just gives me reason to reflect on just how wonderful our community is when we all when we all come together and I always wish that everyone would be as f as festive and open all year but then but we'll and it was it was great so I'm really looking forward to being in the community through the holidays and soaking up the atmosphere so just happy holidays to everyone out there and I hope they get to spend some time with family and get a chance to relax Andor get out in an adventure in our beautiful playground we have here in Squamish with that

TERMINATION
1:01:06 (0:00:29)


Armand Hurford
1:01:06 (0:00:30)

I will look for termination goes to motion to terminate goes to councelor Stoner there might be a bit of competition going on over here seconded by councelor Hamilton all in favor any opposed no one opposed motion carries thank you very much I have to say that competition used to be more subtle but it's thank you very much everybody and we'll see you next