Committee of the Whole - 28 Nov 2023


1: Welcome to the Squamish Nation Traditional Territory
2: ADOPTION OF AGENDA
3: STAFF REPORTS
3.i: Heritage Management Strategy
3: TIME 1:00 P.M. - 2:00 P.M.
3.ii: Q3 Quarterly Financial Report 2023
3: TIME 2:05 P.M. - 2:35 P.M.
3.iii: Budget Feedback Period – What We Heard
3: TIME 2:40 P.M. - 3:10 P.M.
3: RECESS 3:10 P.M. - 3:30 P.M.
3.iv: Public Works Building Update
3: TIME 3:30 P.M. - 4:15 P.M.
3.v: Council Strategic Plan Update
3: TIME 4:20 P.M. - 5:20 P.M.
4: TERMINATION
1: Welcome to the Squamish Nation Traditional Territory
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Jenna Stoner
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so I will call this Mee in order this is the committee of the whole for the District of Squamish for November 28th henish we are as always pleased and fortunate to be gathering and doing our work on the traditional UNCA territory of the skish people today please be advised that this council meeting is being live streamed recorded and will be available to the public to view on the District of Squamish website following the meeting if you have any concerns about this please notify the corporate officer present at the

ADOPTION OF AGENDA
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Jenna Stoner
0:01:06 (0:00:11)

meeting looking for an adoption of the agenda Council moved by councel Hamil Hamilton second by councel French all in favor any opposed motion carries all right we have a full agenda today and

Heritage Management Strategy
0:01:18 (1:11:16)

Jenna Stoner introduced the draft Heritage Management Strategy, reminding the council that it was a draft and that the staff were seeking feedback. The consultant team, Jesse Abraham and Denise Cook, were introduced by an unnamed speaker. The consultants explained that the strategy is a first-of-its-kind plan for the District of Squamish, aimed at protecting and managing heritage resources. The strategy was developed with the help of a Heritage Advisory Group, cultural ambassadors from the Squamish Nation, and the Squamish Nation Administration. The strategy is a living document, to be reviewed and updated regularly, and is divided into three parts: foundations, place and people, and policies and actions.

Council members asked several questions about the strategy. Eric Andersen asked about the timeline for implementing the heritage conservation measures outlined in the report and how to address assets and values at risk in the short term. The consultants suggested adopting a Heritage Register and considering tools on a case-by-case basis. Andersen also asked about integrating heritage context statements into neighborhood plans, to which the consultants suggested proceeding in parallel with the neighborhood plan. Andrew Hamilton asked about the interplay between the Advisory Design Panel and the Heritage Advisory Group, while Chris Pettingill asked about reconciling conservation with the need for change and growth. The consultants suggested that heritage conservation could complement growth and development. John French and Armand Hurford raised concerns about the depiction and representation of Squamish Nation reserves in the strategy. The consultants agreed to review the neighborhood boundaries and the representation of Squamish Nation reserves in the next revision of the strategy. The council did not make a final decision on the strategy at this meeting.

Jenna Stoner
0:01:18 (0:00:17)

the first item is a the draft Heritage management study sorry strategy and just a reminder to council that this is a draft and staff are seeking feedback to the committee of the whole not specifically endorsement thereof and I'll pass it over to Mr vincus to introduce the consultant team who's been working on

SPEAKER_08
0:01:35 (0:00:23)

this thank you chair so yes I would like to introduce our Consultants in Heritage and planning Jesse Abraham and Denise cook who are leading this project and I'll turn it over to you

SPEAKER_09
0:01:58 (0:02:04)

now good afternoon everyone The Heritage man management strategy is a first ofit kind plan for the District of Squamish it is to protect and manage her Heritage resources in the district since the committee of the whole meeting and the adoption of the engagement summary in October of 2022 work on the Heritage strategy has moved forward with several initiatives a Heritage Advisory Group was established that included five members of the local Heritage sector and their work was to advise the consultant team on the best approach to establishing a Heritage program in Squamish our team worked with cultural ambassadors from the Squamish Nation who reviewed the work and identified values and stories for inclusion in the strategy document and were formerly consulted with the Squamish Nation Administration this engagement work assisted in the development of a Heritage program and strategy tailor made for Squamish this Heritage management strategy is a living document and it will be reviewed and updated regularly the strategy has three parts the foundations describes the overarching vision goals and guiding principles and the methodology on which the strategy is based it also includes information on the fundamentals of Heritage conservation planning and the conservation planning process place and people focuses on the community context of Squamish using a thematic framework a community Val values collected during engagement and describes and defines the use of neighborhood context statements policies and actions outlines a set of clear and achievable actions to manage resources and achieve the community's vision and goals related to Heritage conservation finally there's a glossery resources and a and a bibliography

Jenna Stoner
0:04:03 (0:00:00)

did

SPEAKER_09
0:04:03 (0:04:48)

I miss Heritage conservation planning first recognizes and documents the Heritage values held by a community identifies the historic places that embody these values and then plans for informed and effective Heritage conservation this is achieved in the strategy through four core objectives identifying and managing historic places and Community Values that have shaped the development of Squamish develop in a clear policy framework to effectively guide Heritage conservation in the district outlining the tools available for Heritage conservation along with their uses and providing guidance on how Heritage values and conservation planning can be integrated into the day-to-day work of District staff and how departments can work together the strategy takes a values based approach which is the current approach to Heritage conservation in BC the foundation of this practice practices to conserve historic places based on the associat associated values of the community there are no restrictions pertaining to age or material Char characteristics it must Simply Be valued by the community to be important this slide shows different examples of tangible or intangible assets that could be considered as having Heritage value this work is a collective responsibility to identify and pass on Heritage values to Future Generations the strategy was developed based on six key principles Heritage as a collective and Community responsibility include the social and cultural values that are critical to a creating Community conserving both places and stories broad goals and objectives to create an inclusive and diverse Heritage program ensuring that Heritage conservation continues to be participatory and understanding that the community will continue to grow and change this slide shows the vision outlined in the strategy stry that will guide Heritage conservation in Squamish it is written to be clear and inclusive to achieve this vision four goals were developed to create a culture that values and cultivates Heritage to embed Heritage processes into Community planning and in all departments effectively use available Heritage tools and promote public awareness about Heritage to ensure the ongoing success of the program part two is called place and people it provides fundamental information to support and guide the Heritage program using three tools Heritage themes We've created a thematic framework as a succinct way to describe the history physical character and Central stories found in squish's Heritage themes ensure that all Heritage is recognized and that there is not a focus on one or two aspects of the community's history themes are a through line for the Heritage program and have a number of uses they provide a context to identify and evaluate to historic places for the Heritage inventory or register to develop neighborhood context statements for Community Education for interpretive programs as the basis of creating a Heritage conservation plan and others Community Heritage values are generally described and organized through the categories of aesthetic historic scientific cultural social and spiritual values that are embodied in squish's historic places these categories are a broad starting point for thinking about and documenting values and are broadly defined to ensure they can be app applied in all situations values are used to develop an understanding of the significance of historic places and are a fundamental part of good Heritage conservation planning values guide what and how the aspects of a historic place should be conserved and are developed as one of three parts of a statement of significance neighborhood context statements are essentially descriptions of the broad patterns of historic development and uses in each neighborhood that contribute to its sense of place it's important to understand the underlying historical influences which is shaped and continue to shape these areas along with the Heritage values associated with them context statements can assist with the identification and conservation of historic resources decision-making about potential changes to a neighborhood the development of neighborhood plans form and character guidelines zoning updates and other planning documents heritage's resources need to be evaluated not in isolation or just by using a visual approach but need to be understood within the context of the history and historical geography of the area surrounding

SPEAKER_13
0:08:51 (0:00:08)

them okay that you

SPEAKER_02
0:09:00 (0:10:44)

and I'll take us through part three of the strategy which outlines a set of clear and achievable actions to manage resources and achieve the community's vision and goals related to Heritage conservation so on the slides we show the action and the proposed time frame for each the strategy document itself includes how to achieve each action the proposed budget if required and who's involved remembering that Heritage conservation is a collective responsibility and includes higher levels of government Heritage sector and business and tourism sector Partners among others so as I go through these slides I will call out any actions that currently have an additional budget included so the first goal has five actions first provide training for staff and councel it is important that staff and Council stay up to date on new thinking and developments in the Heritage field training can be done in house and the strategy includes many resources for Education including Heritage PC's free resources for members second to incorporate Heritage planning through District departments so Heritage planning can be centralized in the planning department and embedded and supported by a team of Staff representatives from all departments no budget is anticipated only staff time third actively Engage The Wider Community with the Heritage program so ensure effective Communications to the public to interest groups and to developers about the Heritage program and how it works and how they contribute to the district's character fourth update the strategy regularly so this is a medium-term action that should occur every 3 to 5 years to ensure the Heritage strategy is aligned with best practices and could require budget if the district decides to engage a Heritage professional fifth work with the regional entities so identifying work with other levels of government or Regional entities that could coordinate or partner on Heritage initiatives so some organizations that come to mind include Squamish Nation Ministry of environment BC Parks or the slrd among others the second goal has 12 actions so the first is to PR prioritize Heritage conservation in the district so this is an ongoing action continue to explore options for incentivizing Heritage conservation specifically for property owners through development proposals second include Heritage in online and mapping tools so make information easily accessible the gis web map is an effective tool to identify properties that are listed on a Heritage register or to flag archaeological resources third is to designate and develop approval information area for archaeological impact so under the Local Government Act local governments may require an applicant to provide an archaeological assessment and impact mitigation measures for development applications for areas of high cultural interest so the strategy recommends completing this action within the next six months fourth develop a chance find protocol so chance find procedures and guidelines outline appropriate responses to the discovery of archaeological materials that are unexpectedly encounter during construction the strategy recommends completing this action within the next year fifth provide education awareness and access to development approval information regarding archaeological Heritage Resource Management so the district has a responsibility to educate the public about Squamish Heritage and prevent avoidable impacts to known and undiscovered archaeological sites wherever possible so this action should be completed in parallel to action 2.4 and should be completed within the next year six conduct an archaeological overview assessment for the district so the purpose of this overview assessment is to ensure First Nation cultural heritage resources are conserved and development impacts are mitigated this work will likely be phased the first phase should start in the short term within the next three years actions 2.3 to 2.6 as just outlined will require staff time and engagement with Squamish nation in terms of a budget we recommend that these four actions consider capacity funding in order to fund consultation with the nation so goal to continued we're looking at 2.7 so provide information for private property owners again this is just making sure those resources are public and providing information necessary to nominate private property to a Heritage register or information necessary to assist developers and design professionals with Heritage conservation 2.8 is create neighborhood historic context statements so the these context statements provide policy guidance for appropriate Heritage infill development and to guide and encourage preservation of the character defining aspects of each neighborhood statements can be developed in-house by staff or by engaging a qualified Heritage professional an estimated budget of 3500 to 7500 per neighborhood context plan is included in the strategy 2.9 is to integrate Heritage into neighborhood plans essentially by assuring that these Heritage context statements are considered in sub area plans as they are developed 10 is to embed Heritage into development permit areas through forming character guidelines so ensure Heritage content complements the existing guidelines and makes the process seamless and easy to implement by staff 11 is a strengthen Heritage Provisions in the ocp so the ocp currently includes policies that speak to protecting integrating and celebrating Squamish Heritage resources and includes development of a Squamish heritage inventory and register Heritage evaluation criteria and framework and incorporation of Heritage assessments into development reviews so this action speaks to enhancing existing ocp policies and incorporating new information best on based on best practices in the Long Term 12 is to integrate Heritage management strategy with other community initiatives so this includes District plans and studies such as viewscape study public art register Parks and Recreation master plan among other others consider and include Squamish language names in all district documents as a way to promote Squamish cultural heritage we know for this action that consultation with the nation may require capacity funding as well so goal three includes six actions first is to build an update a Heritage inventory that considers a diverse range of Heritage resources so the inventory is an informal listing identific identification tool and database of resources identified by the community and the local government as potentially having Heritage value so the inventory could be managed by a Heritage advisory working group and supported by staff with nominations from the general public second establish the Squamish Heritage register so this is a recommended action to be completed in the short term and is a key planning tool to integrate Heritage into land use planning a register is an official list of Heritage resources and one of several conservation tools found in the Local Government Act the strategy includes five proposed statements of significance to be included in the initial register managing a Heritage register will require staff time and will include input from the Heritage advisory working group should a qualified Heritage professional be required to help develop statements of significance in order to nominate new properties to the register a budget of 1500 to 2,000 per statement should be considered third establish a community Heritage commission establish a permanent advisor group that can assist the district with management and implementation of Heritage planning projects and activities so is recommended that the group start as a working group and transition into a formal Heritage Commission in the next 5 years a commission has specific authorities and responsibilities under the Local Government Act the strategy recommends capacity funding for squamation participation as well fourth implement the use of Heritage revitalization agreements so a key tool in Heritage conservation Council can by bylaw Implement a Heritage revitalization agreement with a developer or property owner the tool allows the district to offer planning incentives to encourage owners of Heritage buildings to retain adapt and protect Heritage through density bonuses and the relaxation of used density and other zoning regulations fifth Implement appropriate tools and incentives for Heritage conservation so incentives include Financial tools such as a tax incentive bylaw to encourage conservation or launch a district grant program to support Heritage activities the budget could be flexible and would need to be determined based on scope of incentives six is to update the tree management bylaw to include Heritage trees so the bylaw can be used as a tool to protect significant trees that are listed on the Heritage register this item would include planning and public work staff time and a professional arborist if required goal four is our last goal here and focuses more on community initiatives and includes five actions s first to actively Foster relationships with Partners so Community cooperation and Partnerships are essential for a successful Heritage program this action includes ongoing collaboration with Squamish Nation fostering relationships with Heritage sector Partners business and tourism sect sector partners and schools among others second develop an inventory of historical information so Heritage information in Squamish lives in various repositories around the district in order to implement the strategy District staff developers the public and others need access to historical information this work can likely be completed by nonprofit partner with appropriate grant funding or hiring of a student third establish a community archive so once the inventory is established an archive and storage space should be considered in future Civic facility and Library Redevelopment plans ongoing management of the archive should be in partnership with the Squamish public library and should consider staff time and ongoing facility costs fourth is to recognize and celebrate Heritage so recognizing the efforts of the community in identifying and celebrating Heritage is a significant tool develop a Heritage award or Heritage plaque program and awards can be led by the by Heritage sector Partners fifth is to develop a program for public storytelling so interpretive tools such as wayfinding and signage are key to Bringing awareness to Heritage values and assets budget should be based on the cost of physical and digital interpretive tools for implementation with that we recommend that the committee of the whole receive the draft Heritage management strategy and provide feedback on the draft Vision goals and policy considerations that concludes our presentation thank you

Jenna Stoner
0:19:44 (0:00:13)

thank you very much for the overview and all of the work Council over to you for questions at this point councelor

Eric Andersen
0:19:57 (0:01:36)

Anderson the Heritage conservation me measures that are outlined in the report and specifically action items 3.2 the register 3.4 revitalization agreements and 3.5 Financial tools and incentives these may take time and the recommended time frame is within a few years generally through the report so we have priority conservation assets to address perhaps in between so my question may be for the planning department but I'll let you decide how might we be given give consideration to assets and values which are at risk in the very short term such as buildings and Landscape features that are included in current developments or anticipated development applications and I can throw out a few examples we have two Industrial buildings one on pton the other one on Waterfront Landing one is a candidate for Salvage of materials the other for relocation we have a Heritage feature on Scott Crescent and we have old homes Wilson Crescent and on Buckley Avenue which may have some hardship cases that may require policy attention so my question is what can we do in the short term to mobilize if we are to endorse this strategy to address these priority urgent cases thank

SPEAKER_02
0:21:33 (0:00:14)

you through the chair thank you for that question we would recommend adopting a Heritage register put them you can put properties on the register now and then consider tools on a case-by Case basis for individual

Eric Andersen
0:21:48 (0:01:07)

properties thank you happily a majority of the owners of these sites are on board already so perhaps conversations might be readily facilitated my second question is the recommendation to integrate Heritage into neighborhood plans action item 2.9 the suggested implementation time frame here is quote short to medium term within 5 years and ongoing of course we may we hope to be underway with an another neighborhood plan initiative in the in the relatively short period so I may again my question may be to the planning department how might Heritage context statements identifying Community Heritage assets be integrated into neighborhood plans undertaken in that short next little while 3 to 5 years for example could such context statements be addressed within the scope of a neighborhood plan itself how might we address this challenge within the next couple of years or two to three years

SPEAKER_09
0:22:56 (0:00:33)

anyway thank you the neighborhood context statements definitely would influence the neighborhood plans we see them as two separate documents not integrated together but obviously it would have a good deal of influence on the neighborhood plan and I think it's almost the similar to the last question is that if you have a neighborhood plan coming up get busy with a with a contact statement and they can proceed in parallel and each informing the

Eric Andersen
0:23:29 (0:00:03)

other thank you Miss Cook thank you chair

Jenna Stoner
0:23:33 (0:00:02)

councelor

Andrew Hamilton
0:23:35 (0:00:41)

Hamilton thanks very much and thanks for our very much for all the work that went into this I think Heritage management is something that we certainly need more of here in sish it's great to see the what's the vision for an interplay between The Advisory design panel the ADP and what whatever Heritage either commission or group Advisory Group there seems to be some over overlap there definitely distinct but there's some overlap how do you envision the interplay between those two

SPEAKER_08
0:24:17 (0:00:22)

groups through the chair thanks for that question one of the recommended actions is to integrate Heritage Management in our form of character development permit guidelines so that's the those are the tools that the ADP works with and I think that would be the kind of most direct connection between the

Jenna Stoner
0:24:39 (0:00:04)

two anything further councelor Hamilton councelor Pettingill

Chris Pettingill
0:24:44 (0:00:52)

thanks a couple things the first is just sort of understanding the whole concept of conservation and you know think we have enormous pressures for growth in housing we want to try and do that in a more environmentally sustainable way but you know there's inevitable change opportunity in change and a lot of our you know last 100 years of development in our thinking and planning has been very car focused and I think there are some shifts away from that so I'm wondering what the thoughts are about how we reconcile this idea of conservation with the amount of change it seems we actually need to embrace and how we sort of yeah how we balance or how we're thinking about those what can seem a bit like contradictory

SPEAKER_09
0:25:37 (0:00:30)

things I think Heritage conservation can complement growth and development it's just being aware of the community Heritage values and hopefully we've put in place tools and processes so that there can be that balance change is inevitable what it's about is not keeping things you know in a museum like quality but managing change through all of the tools available for Heritage

Chris Pettingill
0:26:07 (0:00:37)

conservation so if I can just dig into that a bit and this isn't meant to be an argument for or against conservation or anything but sort of understanding Community expectations and so on when we when we speak about this so because what pops into my mind is that if we get some policies we might designate a whole bunch of properties and buildings as heritage buildings and therefore Thou shalt not redevelop or do anything is that what we're talking about or sometimes maybe that is the thing or what we're speaking about here is actually something different than what I have in my mind or I'm just wondering if you can sort of explain that a little

SPEAKER_09
0:26:45 (0:01:07)

better it's a range you may have some Des designations of some resources that are extremely important to the district and designation is a tool that means you cannot demolish it it's but the Heritage register is another tool and it is all about talking to an owner negotiating making it a win-win on both sides so there's a range from protection to changes that can happen for example you might keep a house or a building move it to a different part of the site and allow the of the site to be developed there's all kinds of different connotations and ways of going about it so but it is it's a balance and it's a like a range and sometimes you know things get demolished it just happens but hopefully this will help achieve more protection and more celebration of the heritage of the

Chris Pettingill
0:27:52 (0:01:33)

district thanks C I have a different topic should I pass it and come back or okay so the other thing and I'm trying to wrap my head around of course with all the conversations about reconciliation and so on and you know settler history is 150 200 years here arguably and some people may suggest my numbers are wrong and I'll accept that but you know in that ballpark whereas you know skish nation has been here for thousands of years and so part of me as I Ste back from this I was thinking so why don't we see sort of a under to one level of content and information in terms of sort of settler development buildings and history versus Squamish Nation history and stories and so on in sort of what's forming the context of where we're sort of starting from and I understand there's a lot of points of developing more information and so on but just even as a starting point that ratio of our understanding and so on seems in my mind there's a big disconnect there and so I'm just wondering if you can speak to it and maybe this is ultimately a question for Council but I'll start with staff if you can speak to you know is there actually more sort of initial work we need to do to understand some of that before we start developing some more of these policies or is there a reason why you think we could move forward without having some of that because in my mind there's still a sort of significant Gap we need to kind of fill in up front but maybe I'm wrong

SPEAKER_02
0:29:26 (0:01:05)

there yeah so through the chair in regards to engagement I just want to highlight that we did engage with Squamish Nation Administration and with Squamish Nation members Who provided some good insight into local Heritage values and traditional practices and one thing we actually didn't get an opportunity to highlight in our presentation is that throughout the document we have little blurbs on Squamish Nation cultural values and traditional practices based on what we heard and were drafted with the Squam misstion members and it really speaks to what was valuable to them they've also had an opportunity to review this strategy document and provide input where necessary we also have highlighted some actions in terms of archaeological Resource Management which is incredibly important to Squamish nation in terms of cultural and Heritage values so in terms of reconciliation we really tried to interweave squamation values with potential settler values as

Chris Pettingill
0:30:31 (0:00:02)

well I'll leave that for now

Jenna Stoner
0:30:33 (0:00:01)

thank you councelor

John French
0:30:35 (0:01:17)

French thanks chair and thank you for this report it has taken us from zero to a really great start and I can see that a lot of work went into it and I just want to line my first thought with what we have just heard from councelor Pettingill I was expecting a bit more Squamish nation and I agree with councelor Pettingill that I think there's a bit of a gap to fill there and the graphic that we see on pages 24 and 67 it's a map that's of interest to me and I think that I'm seeing this graphic of our neighborhood boundaries for the first time I could be wrong about that but at any rate it strikes me as my first view of it and the attribution in the report indicates it's from the official community plan I double checked the ocp this graphic is definitely not in there so maybe the ocp attribution is an indication that the creation of the graphic was inspired by text within the ocp so I wonder if you could give us some context of where this map graphic got its

SPEAKER_08
0:31:52 (0:00:24)

Origins through the chair so this is the most upto-date neighborhood map that we have it may be a little different than the one in the ocp it's something that I know planners and our department have been working over the last year defining the boundaries so it just it just maybe that is more recent than the one in the

John French
0:32:17 (0:01:43)

ocp okay so the map seems to name Alice Lake and District lot 509 510 as Tantalus and there's a line and a DOT that for sure do not reach down to Tantalus Road so I see that as a missing and the text description describes it as a separate and distinct new neighborhood so separate and distinct from gabaly States it also has the business park included with North yards and I think that most people who've been here maybe as long as I have might agree the business park is distinct from North yards and there's no mam neighborhood identified and for me that would be lky's Crossing South to the mam River mam river bridge and then bordered by Highway 99 to the East and the Squamish River to the West and so just back to the Tantalus neighborhood some might consider that to be part of the garabaldi Estates there's also a reference to skybridge place so what I'm pointing to here I think is just a need for some cleanup around not just the map but also some of the text that goes along with it so I'm just looking to staff to ask for some reassurance that there will be an evolution to that map and those text descriptions as part of the process moving forward between now and when Council sees us next

SPEAKER_02
0:34:00 (0:00:07)

through the chair thanks for that question we can certainly review the neighborhood boundaries in our next revision of the

John French
0:34:07 (0:00:03)

strategy great thanks chair that's all I have at this point

Jenna Stoner
0:34:11 (0:00:02)

mayor

Armand Hurford
0:34:13 (0:01:19)

Herford thank you and thank you to my colleague councelor French for starting into this topic around the neighborhoods that map I think was interesting but to an earlier discussion around the Nate around squ Miss I appreciate the map on I mean it appears a couple places but page 67 has the neighborhood map which I agree could use some general refining but it does have the Squamish Nation Reserve lands noted but as I was going through the descriptions even as a locator there wasn't any mention of it and it was so absent I feel like perhaps it was intentional for some reason could you speak to how we use the or how the nation lands would be represented in this even as a as a place marker or mentioning that it's adjacent to or like it's just it's absent in this particular piece save for the map which is very prominent so can you speak to that

Jenna Stoner
0:35:32 (0:00:08)

sorry mayor Herford are you specifically asking about how squamation reserves are depicted and spoken about within the report or squamation private held lands

Armand Hurford
0:35:41 (0:00:21)

I'm speaking Reser Reserve lands as the map denotes where the reserves are but then the descriptions don't reference back to that in any way and I feel like there there's perhaps a best practice I'm not aware of or something happening here that but doesn't quite jve for me thanks for the Quest for

SPEAKER_02
0:36:02 (0:00:22)

clarity through the chair so in regards to the map we've confirmed all the reserves are noted and properly named with Squamish Nation Administration in our context statements we've only talked about neighborhoods that District of Squamish has jur jurisdiction over so we have included that for land use planning

Armand Hurford
0:36:25 (0:00:04)

purposes okay I'm gonna M

Jenna Stoner
0:36:30 (0:00:02)

sorry Mr biscus wants to add to

SPEAKER_08
0:36:32 (0:00:12)

that thank you I think something like this if we were to make a change we' want to reach back to Squamish Nation to confirm that this is something that you know they'd be supportive

Armand Hurford
0:36:45 (0:01:54)

of yeah it's and it's not a quest to have any sort of you know say into what H what happens there but just as far as referencing the settlements that exist now we talked earlier about I know a lot of effort has been made to engage with the with the nation on this but there's a lot of history there that's not represented in this in this report and I think this is really a jumping off point for some of that Discovery so I'm I think that's and that's okay but you know we can reference these reserves as they're prominent places in our in our community that could be navigational beacons and if you know if nothing at minimum but they it just felt this doesn't quite sit right the way that it's the way that it's those context pieces don't mention back to the to the reserve lands even though they surround the reserve lands or are the Reserve Land creates the northern boundary of or like there's lots of interaction there and I think that's something that I think you use some intention and if our friends in the nation don't see that then that's fine as well but I just I'd like to know if it's intent if there's intent that way from the nation I'll move on so to the recommendation I think it's 4.3 around the archives and the suggestion that the library take on that work I just wonder how the thinking of the library is to having this work put to them are they re receptive of that and working that into their planning process going forward this could be a question too I'd like to hear from Staff first then we do have a board member a library board member at the table as well might add additional

SPEAKER_02
0:38:40 (0:00:25)

perspective so through the chair of the library has participated in the Heritage Advisory Group which were a group of community members that were consulted on development of the strategy so they were able to review and pride provide input on these actions but I think in the longterm term makes sense for an archive to live with library and I think there's agreement for that so potentially could be considered in future

Armand Hurford
0:39:06 (0:00:04)

plans okay thank you is that a nod from councelor Hamilton you like to add something

Jenna Stoner
0:39:10 (0:00:01)

go ahead councelor Hamilton if you want to

Andrew Hamilton
0:39:11 (0:00:27)

add yeah I actually asked exactly that question and yeah the library is certainly aware of conscious of the of plans and the obvious constraint is space constraints which for holding an archive and they do the library has recently started a and I'm the name is escaping me but it's an online archive facility so they're already going in that

Armand Hurford
0:39:39 (0:00:02)

direction okay thank

Jenna Stoner
0:39:42 (0:00:34)

you councelor green I just want to go to you and see if you have any questions at this time no you're good I have a few of my own and then we can go back around I am curious how staff have been managing or working to address Heritage components in current or recent development proposals it has something that has been come that has come up we have a number of priorities when a rezoning comes forward and so I'm just curious how staff have navigated these conversations to date without this framework in

SPEAKER_08
0:40:17 (0:00:46)

place that's a great question we have it has influenced certain development applications at good example would be what we try to do from a St perspective is incorporate Heritage where possible in new development if there's Heritage value in that location sraco development along the channel is a good example where the developer did some communication along the Channel with interpretive boards public art so those are the kinds of things sometimes in integrating you know certain features of if it's built Heritage into the development into the new development so those are the sort of discussions we've been having and some

Jenna Stoner
0:41:03 (0:00:31)

success that's helpful context thank you and then within the re set of recommendations there's a few that stand out at me that might overlap with provincial requirements and regulations in particular the suggestion for 2.3 for development approval information areas chance fine protocols which exist already at the provincial level through the Heritage management act and so I'm just curious why we would propose going further than what is currently

SPEAKER_08
0:41:35 (0:00:47)

required another great question this is something that came from the scalish nation engagement and it's something that we've been aware of I think as well recently in that the provincial Tools in place right now are inadequate and so for instance the mapping information of where or Squamish Nation important places may be from the provincial database are very rudimentary and so they're you know they're not resulting in good Heritage protection we're expecting some changes to that provincial legislation as well but yeah that feedback came loud and clear from this Commish nation that we need to do more than what the province

Jenna Stoner
0:42:22 (0:00:16)

has that's helpful to understand where the context came from I guess I am curious about how that dovetails with changing provincial legislation and our timing for the work that we would do as opposed to waiting and seeing the specifics of the province comes out with and if staff have any feedback

SPEAKER_08
0:42:38 (0:00:20)

there yes so it's essentially too late to put it in the budget for 2024 we're still U drafting the strategy and so we anticipate that you know any budget implications coming out of the strategy will be 2025 and Beyond and hopefully by then the province has also made

Jenna Stoner
0:42:59 (0:01:13)

changes okay that's helpful and it Leeds into my next question a number of the action items especially in the short term with quite short timelines of six months identify the only action or the only budget item is Staff time but staff time is budget and our staff work plans are fully prescribed for the next year as far as I can tell and so I'm just curious about how we actually frame the action items in terms of short medium and long term and how we can recalibrate that in a way that is actually reflective of our internal processes so that we can be clear on what's actually going to be actioned at what point so one of the thoughts that I had was just like high medium and low priority and those categories could be based on the ease of implementation so like staff availability and capacity but also alignment with other jurisdictions or external organizations or where kind of that lwh hanging fruit is I'm just wondering if staff can think or have any thoughts or Reflections on how we or Consultants on how we actually frame those action items in a way that is reflective of how we're going to be able to move this forward just cognizant of not wanting to set unrealistic

SPEAKER_08
0:44:12 (0:00:39)

expectations perhaps I'll start and if there's anything else to add please do some of the actions shortterm such as expanding our development approval information area to include Heritage can be done in conjunction with other changes we already know we're going to have to do to our procedures bya or the ocp so there are some short-term measures that we can certainly incorporate in existing plans and it won't be a significant amount of effort to add but I think the suggestion around high medium and low is a great one

SPEAKER_02
0:44:51 (0:00:17)

yeah further to that we can prioritize actions based for each time frame as well in terms of short-term medium-term long-term in general the short-term items are the ones that are prioritized but we can prioritize it further for sure

Jenna Stoner
0:45:09 (0:00:43)

thank you my last question was just around the appendices and I as I read through the like core of the strategy it often said that the appendices were there kind of as examples or initial starting point so like the neighborhood contact statements for example were not set in stone but were provided kind of as examples and I just want to confirm that is correct from those who wrote the report or if these are really kind of defined like if we were to in at a future meeting endorse the strategy are those kind of like baked in as you see them or are they just kind of starting

SPEAKER_09
0:45:52 (0:00:41)

points thank you we do have as one of the appendices the five statements of significance that were prepared they are meant to be examples of how they're written and that's why we wanted to include them but in terms of adopting the strategy they would have to be each adopted separately when they're placed on the register so I guess the answer would be no that everything is in baked into it at this Point especially the especially the SOS is because they are a separate

Jenna Stoner
0:46:34 (0:00:06)

document okay that's helpful Council go back to you for additional questions councelor Anderson

Eric Andersen
0:46:40 (0:00:05)

chair would you entertain a comments at this time quick comments before we proceed to a motion

Jenna Stoner
0:46:45 (0:00:01)

no we're still doing questions

Eric Andersen
0:46:47 (0:00:00)

very

Jenna Stoner
0:46:48 (0:00:02)

good mayor Herford then councelor

Armand Hurford
0:46:50 (0:01:18)

pingale thank you the neighborhood content text statements are both in the in the draft report and under action 2.8 and I just wonder so I know those are those are draft but these I think both in our discussion today and in the description they're quite important pieces and I just wonder with the draft nature of this where are we with th with those pieces and at what point how much further do you see those getting refined before like we're not being asked specifically for feedback on that here but the sort of recommended action and the fact that they're in the in the reports to some context already I'm just wondering where those sit in the level of draft documents and are those specific pieces that we're going to come have another opportunity with we heard some comments around the table around further refining how the neighborhoods break down or getting more granular or not like just having that discussion where does that

Jenna Stoner
0:48:09 (0:00:22)

sit I think that this is a follow-up to my question that I just had in terms of clarifying that perhaps what is in the appendices are examples and not necessarily intended to be endorsed as is when the strategy comes back but perhaps that's why they are still within the action items to go forward but maybe our Consultants can speak to that

SPEAKER_02
0:48:31 (0:00:46)

again yes so the appendices is intended to be supplemental information that could be an example a lot of it is also like live part of the living document as well and shouldn't be set in stone it should be adapted as new information becomes available new information about Squamish is published all the time how can we incorporate that into here so the pendencies are just meant to be supplemental at this Point and historic context statements are really just a starting point the when you have a context statement that's built out and includes a lot more specific information and examples about Heritage criteria for a neighborhood this is just a starting point so it's kind of giving you enough to move forward with actual

Jenna Stoner
0:49:18 (0:00:24)

tool yeah I think one of the pieces of feedback there is if we can add that language at the start of each appendices and just say this is starting point to try and provide some visualization or some context of what this might look like but further build out of each neighborhood context statement should happen in future so that folks don't just read through it and think that is specifically what we've endorsed going forward councelor

Chris Pettingill
0:49:42 (0:01:11)

Pettingill yeah the report speaks a little bit to the distinction between Heritage and history and I guess paraphrasing a bit I sort of understand Heritage to be to sort of speak to our current values and the lessons we want to teach going forward to some degree you know tying it back to some of our history as part of the context but it's sort of that really Community Values and so on is what it's about and so I'm wondering how it sort of deals with rosec colored glasses there's colonialism some massive environmental impacts of some of the things that have happened here which are driving I think in part A lot of the things we're doing today and trying to do differently today and when I read the report you know it was a very positive and sort of look at everything but how do we sort of manage that and sort of manage some of the difficult lessons we've maybe learned and want to teach or explain going forward like how does that how do we kind of incorporate that in what we're doing or is that not relevant

Jenna Stoner
0:50:54 (0:00:04)

here counselor penil with the difficult questions go

SPEAKER_09
0:50:58 (0:00:40)

ahead thank you very much it's a difficult question but it's a really important question it all speaks to what values are and values don't have to be positive sometimes we use the word valuable because values sort of implies something's positive but if you say it this is value because it illustrates the way we did industrial uses in the past that kind of thing it all needs to be there and you don't shy away from the hard stuff because the more values you identify the better Heritage conservation you end up

Jenna Stoner
0:51:38 (0:00:08)

with not seeing any more questions we'll go around the table for comments starting with mayor

Armand Hurford
0:51:46 (0:01:26)

Herford thank you I think I do think this is a good this is a good start and as I mentioned earlier is really sets up some framework for that ongoing discovery that we need to have as we reckon with Colonial history and so on so I'm happy to see this work Advanced to this point and I would like to see some the language around that sort of sums that sums that up and I'm not the one to go for the summary I'm the long form one but that highlights that it is the living document that does that does need to be to be updated and is a starting point I think is really important and as this work advances and we get to that those points where we're adding those more those more layers it should become quite a bit more fome than it is but I think it's a good a good start and I'm happy with the Rec with the recommendations except for the part where we need to figure out how we actually Implement those recommendations from a from a budgeting and staff work plan perspective but I do think that it's given us a good a good starting point for us to Grapple with how we how we action so thank you for

Jenna Stoner
0:53:13 (0:00:02)

that councelor

John French
0:53:15 (0:01:55)

French thank you I was anticipating you go the other way I so I'll just reiterate what I said off the top with my questions generally and overall I think that this is great work and it's got us off to an excellent start and in the way of feedback defining our neighborhood boundaries is an important part of this exercise in fact I'll step that up and say very important part the graphic on pages 24 and 67 that I referenced earlier I feel strongly that it needs work and so do those neighborhood descriptions and I love the idea of councelor stoners to at this point preface those statements with something that makes it clear that it's ongoing work and subject to change as the process continues and just really granular the tentalus road area the manam area the business park Brenan Park loggers East the north yards I think a especially need work on both the mapping and the text that goes with the contact statements one of the things that I noted in the report was you were looking for feedback on the community Heritage register I fully support the establishment of that and I'll Echo some of the thoughts of my colleagues around the Squamish Nation I saw great content in there and to a knowledged that our the Squamish Nation folk came before us and I just would like to see more acknowledgement and recognition of that as we press this

Jenna Stoner
0:55:11 (0:00:02)

forward councelor

Chris Pettingill
0:55:13 (0:02:46)

Pettingill yeah thanks I guess sort of coming back to the amount of information around Squamish Nation Heritage versus our more recent settler Heritage I'm still struggling with that a bit and you know I can see in the report so far the int attention and care about reconciliation and wanting to understand that history more holistically and I really appreciate that going back to though and this is maybe where it comes down to council sort of understanding and providing the direction and budget I do feel like for me there's a lot more upfront work and understanding to do to understand that more complete history and so I really like the actions and so on and things like an archive and the dialogue and collecting and building out a lot more of that history I get a lot more hesitant about things like Registries and designating buildings and so on because I feel like if we do that now with what I see is such an incomplete understanding of Squamish Nation history what we in effect do is really disproportion Ely continue to protect and favor the settler Heritage and so I feel like there's a lot more discussion and work sort of the work that's been done and has started here to continue before we get into a lot of those like protecting things which again seems to me it will skew inevitably towards settler Heritage right now which is a bit of a concern and I understand there's been discussions with skish nation but when I think about you know given things have been moving quite quickly in terms of Rec conciliation the discussions we're having I think Squamish We Believe were sort of on the Forefront of moving some of these things forward so I don't know does Squamish Nation feel that they could even sort of dream to say hey we actually need a lot more focus on our heritage before we can move forward and so maybe it's much better than things might have been 10 years ago in terms of what we got here but is it where we could or should be or what I like us to be I think I would like to see us again do a lot more on understanding that real sort of more complete Squamish Heritage before we get too much on onto the some of the protection pieces so that dialogue that information gathering that building of understanding and collaboration and dialogue those are the pieces of this that really resonate with me and again much more hesitant about some of the yeah the more protection specific and if that comes to council with we actually need a bit more Direction to prioritize this we need some more resources and so on I think that's something that I would like to hear as a counselor thank you

Jenna Stoner
0:58:00 (0:00:03)

counselor

Andrew Hamilton
0:58:03 (0:02:25)

Hamilton thanks very much and echoing my Council colleagues I think this is a extraordinarily large step forward for Heritage management in Squamish I particularly looking forward to the possibility of community archive space in collaboration with the library I think there's a lot that can be gained for all of our histories for acknowledging all of the ways that we've come to be here I think that a Heritage register I think that and I was struggling to see where I remember where I found it exactly in the documentation to my count to counselor pettingill's reservations one of the things that one of the reasons I'm not as reserved about it was were some comments and it was either in the report or in the report to council that the Heritage reg register wasn't a protection mechanism but it's more of an identification mechanism it's more of a tag that this has had that you know this is identified in that way and not a protection mechanism and certainly not an exclusive protection mechanism so I certainly absolutely think that we have a lot more work to do in identifying the Squamish Nation Heritage in and understanding that in our place here but I personally don't think that should prevent us from moving forward and identifying things within a Heritage register in terms of the question I asked about the connection with the ADP I would in I would like to have it considered that a Heritage representative be placed on the ADP if that's possible within policy I think that having a DPA is one thing but having somebody who has a explicit knowledge of the Heritage with that being their focus is another step forward in on the ADP to make sure that those things can be correctly that the DPA guidelines that are developed can be correctly or adequately understood thanks very

Jenna Stoner
1:00:29 (0:00:05)

much thank you I'll go to councelor Anderson then councelor

Eric Andersen
1:00:34 (0:05:22)

greenla thank you first of all I'd like to suggest that we should acknowledge the planning department for this initiative this initiative of a Heritage management strategy did not come from Council but it came from our planning department that recognized the need and the opportunity we can discuss forever the accuracy of the fact and the maps presented in this report but I think that there is a solution for that and emphasized and should be emphasized that's also in the report and it's goal number four 4.2 develop an inventory of historical information have the information so that we can sort out the facts and produce good maps available and accessible and that's what the emphasis is in that recommendation and that's very important however there are some facts in that are presented that I think I just point that we should be careful of I'll quote in 1876 the BC government imposed a restrictive system of reserves well in fact the story here is different and it was the leadership of the Squamish nation of the day that took advantage of the Reserve System for the situation that they faced at the time it's a unique story and it's a credit to the leadership of that of that time and so we should be careful about assumptions when we discuss such another one is the chieftain Hotel sign in fact it was the Squamish Nation community that came out to defend the sign and suggest it be preserved so it's not always simple another one is industrialization there's several references throughout and I would suggest that they need a careful look for two reasons it's most likely that phrase should be coupled with Urban Development industry did not build dkes industry did not build the highway and all these cits that buggered up our fishery so it's a balance also the fact is that our Heritage Community in Squamish is dominated by ex industry people so we have a nose for this and we it's something we might be sensitive to including myself but I know that we need to have a balance dep picture and but again this solution is in number 4.2 the Easter seal Camp I just have to be care suggest we be careful about this is has Arthur Ericson played zero rule Jeff Massie is the man there and I suggest this because his son lives very close by and it is not an a Catholic school but it was Anglican the minister lived next to me for a number of years the that's what I have well actually me I do perhaps chair I'll read out some of the recommendations I passed on before and we'll treat it this way rather than resolution thank you so I suggest that we can that the proposed Heritage advisory review team or some similar team staff team response be implemented to address urgent atrisk Heritage assets and we have at least half a dozen that are in current development circumstances or applications hardship cases also second ly that items under goal number two embed Heritage into Community planning and these are items 2.3 2.4 2.5 and 2.6 that they be delayed until after the provincial Heritage conservation act and Local Government Act potentially are settled as Mr vincus has related the provincial tools are inadequate the definitions are going to change and that includes post 1846 will be taken it in consideration and an enhanced consideration of intangible and immaterial values as Miss Cook is well aware of this means our definition of archaeology will change for the purposes of our policy it will include also industrial archaeology we have a Japanese campsite here in the valley we have other industrial artifacts that are under the ground like the rail that was found on M under mamor Road for example they will now be addressed in the new legislation we probably can expect and the delay also because we need the budget planning process as well so chance fine protocol all of this will be affected by the leg Anderson thank you so I suggest the BC Heritage Branch guidelines for writing effective statements of significance be referred to in the report it isn't there now and that capalina University be considered as a project partner for Action 4.2 develop an inventory of historical information and finally that the delineation of neighborhoods for future context statements be referred to the planning department for review already discussed and I do have one more that the Squamish Nation be encouraged to appoint a Squamish Valley resident or residents to the proposed Community Heritage Advisory Group thank you

Jenna Stoner
1:05:56 (0:00:23)

thank you for those detailed comments this will be coming back to council for endorsement and then for future budget allocations in future years so things like the description of a working group for example would come back to Council in a future date so there's other opportunities as well to discuss that counselor

Lauren Greenlaw
1:06:19 (0:01:05)

Greenlaw oh thanks through the chair I just like to thank staff for all this hard work I think this is a really important body of work and I'm really glad to see it moving forward it's so important to recognize historically significant sites for their you know inadvertently altered I think a lot of good points were raised today in particular about honestly examining our history and historical context in previous meetings councelor Anderson has made a lot of comments about the representation of the sea community in the history of our town and I hope that is well represented as well through this work and I'm in agreement with my Council colleagues that I would appreciate a greater representation of Squamish Nation Heritage I think it'd be really interesting to see more information of how these lands have been historically inhabited and however we can incorporate that information would be very interesting and I know that this is a subject that many in our community are interested in so I'm sure we will be getting a lot of feedback after this meeting so yeah thank you very much for all the

Jenna Stoner
1:07:25 (0:05:08)

work thank you for your comments councelor green law just to capture a few of my own I think that this has been a really helpful report for us to start to think about the framework that we're going to use around Heritage going forward I do Echo some of my Council colleagues concerns from councelor Pettingill with regards to how we move this forward in a way that will continue to be open and inclusive to the Squamish Nation knowing that even simple things like putting things in a register is really not something that they do they are oral history by Nature there's a lot of reservations about putting things on maps and so really being aware of that discrepancy when we do start to do things like Heritage registers and whose Heritage are we are prioritizing over others but I do think that that's a future conversation to have I'll just reflect some of the things I heard from my Council colleagues and try and make them a bit more succinct so a request to review the neighborhood boundaries in the map inclusion of broader history in particular the before settler contact history in neighborhood contact statements review of the short medium and long-term priorities and re reframing them as high medium and low priorities and including some language into the appendices that these are just examples or starting points but not the be all and all they're really just to help start framing the conversation for future and I think that will help to get us on our way to engage in a 2025 discussion around budget and staff capacity there's no doubt that this is actually a lot of work going forward and so I do have an additional motion after we consider the one that is in our agenda that the committee of the whole received the draft Heritage management strategy and provide feedback on the draft Vision goals and policy considerations as presented in the November 28th meeting can I have somebody move that moved by councelor Hamilton second by councelor French any further comments all in favor any opposed motion carries I'd also like Council to consider that we refer the Heritage management strategy to the 2024 strategic Plan update because as I read this it'll be a pretty substantive change in the direction that our staff work plan currently is going and it would help inform the 2025 budget deliberations that staff will bring forward to council so I'll move that and it's seconded by councelor Hamilton all in favor any opposed motion carries thank you very much to our Consultants to staff to counsel for the discussion and we'll switch over presentations thanks for being here

Q3 Quarterly Financial Report 2023
1:12:34 (0:25:26)

Councillor Jenna Stoner introduced the Q3 quarterly financial report, which was presented by an unnamed speaker. The report covered three sections: operating, special projects, and capital projects, comparing the current year-to-date status with the overall budget. The report also included appendices covering special projects, capital projects, and procurement tender awards given in the third quarter. The speaker noted that there were no unusual occurrences in the operating standpoint. However, he pointed out that transit revenue included a one-time transfer of the historic operating surplus from BC Transit, building inspection revenue was trending below budget due to a slower pace of development, and utility funds were trending within acceptable ranges. The speaker also discussed the progress of special operating projects and capital projects.

During the discussion, Councillor Andrew Hamilton asked about the revenue in the general government category being at 118% of budget use, to which the speaker explained that it was due to a $6 million grant from the province of BC. Mayor Armand Hurford asked about the impact of project delays on staff capacity and budgeting, and an unnamed speaker explained that staff take this into consideration during the budgeting process. Councillor Chris Pettingill asked about the proportion of unexpected carry forwards in special and capital projects, and the same unnamed speaker explained that some carry forwards are planned due to the phased approach in budgeting. Councillor Jenna Stoner suggested differentiating multi-year projects in future reports, and the speaker agreed to this. Councillor Eric Andersen noted the successful appeal to the provincial disaster finance assistant grant program for the MCOM road failure repairs. The council members expressed their appreciation for the informative report and its contribution to transparency. The staff recommendation was unanimously approved.

Jenna Stoner
1:12:34 (0:00:27)

all right I see a presentation up so we are now on item 32 our Q3 quarterly financial report I'll pass it over to Mr Russell despite what the presentation says we're actually at the Q3 have turn your mic on

SPEAKER_01
1:13:01 (0:07:12)

sorry good afternoon the fact that my mic's not on probably is just reflected in the fact that I'm a little behind the times with respect to this report obviously that should read Q3 thank you for your humor acceptance of a slight glitch at the start let's get going this is the agenda I'm G to outline the objectives we'll step through that fairly quickly we'll get into the third quarter financial report and then we'll open it for discussion and questions so here we go within the body of the report itself there are three sections operating special projects capital projects we will these focus on a comparison of where we are on a year-to-date basis and they show how we're pacing as a percentage of the overall budget in addition to that there there's additional appendices two and three which cover special projects and capital projects and also appendex 4 which outlines procurements that have procurement tender Awards which have been given in the third quarter thank you so onward here we go with the report the basic information in this report there's nothing really from an off operating standpoint there's nothing really unusual or out of sorts so to speak a couple of things that should be pointed out that are you know Transit Revenue includes a one-time transfer of the historic operating Surplus from BC Transit and that all is a direct flow through and will be transferred to the Transit provision building inspection revenue is trending a little below budget this year and that appears to be due to slower pace of development and in discussions with both the manager of villing inspection and manager of planning there are indications to me are that they that this slow down is somewhat expected this year and that they do see things picking back up in years in the future the last item is that a number of the timing differences that you see within the report are natural and normal and they work themselves out as we go through all four quarters and therefore will even out by the end of the year lastly within with respect to the utility funds the operating and revenues and expenses are trending within acceptable ranges our operating revenues for water and sewer slightly higher than budget which is always positive Wastewater costs include Queensway lift station emergency repairs which obviously is an emergency repair we're not budgeted so from that standpoint they're a little higher there is a note in the report itself that states that as a result of the Queensway emergency the overall contribution to Wastewater Reserve may not meet our budgeted allotment that's kind of iffy we're what we're seeing is a very positive Revenue with respect to Wastewater this year and so we anticipate that it is feasible with the increased revenue and some potential cost Savings in other areas that Wastewater may still hit its Reserve contribution Target this year which given the nature of the emergency which would be really good news with respect to special operating projects there's a little graphic there what we'd like to point out is we've changed the nature of this graphic and we've tried to align it a little more with the tactics reporting mechanism the Strategic plan reporting mechanism for Council being used in Vio and so we've tried to align the categories somewhat more in this report and that report what we would like to point out is that 32 of the projects are in progress eight are completed we have a significant number at this stage which have been delayed or will be carried forward it should be noted that by the end of the third quarter managers are now well aware of the progress they've made through the year and so they're better able to identify projects that will be in progress at year end that will you know need to be carried forward into the future year that's very difficult to do in Q2 report because you're really working on June results lastly this slide we might have to change the coloring because it's a little hard to read this is with respect to capital projects as you can see there's well over 100 47 of which are in progress for 14 are complete again think that that's pretty good this stage in time during the year 37 have been identified as projects that will be carried forward and we hope that more of the impr progress projects are completed and less of them are carried forward by the time we get to the end of December at this point there's not a whole lot more information I can provide to you so I will open it for questions and discussion you will note that there are a number of managers that are available either in the room or online to be able to answer your questions as required thank you

Jenna Stoner
1:20:14 (0:00:10)

so kind of you all to join us this afternoon thank you Council questions I'll go to councelor Hamilton then mayor Herford then councelor pill

Andrew Hamilton
1:20:25 (0:00:18)

thanks very much the first thing that caught my eye was the revenue in the general government category at 118% of budget use I assume that's a well understood thing except not by me could you explain what that means and why we're at that situation

SPEAKER_01
1:20:43 (0:00:36)

yes I can and I apologize I think I did note that we had received a oneoff payment from BC Transit I forgot to note that we have received a grant the growing communities Grant from the province of BC for $6 million so that basically is what has pushed us roughly 20% over our anticipated budget that Grant has been transferred to provisions and will be used to fund future Capital

Jenna Stoner
1:21:20 (0:00:08)

works thanks to the province and offset all the inflationary costs in our major capital projects go ahead mayor

Armand Hurford
1:21:29 (0:01:07)

Herford thank you and that line of questioning took care of my first question so the I understand the nature of the projects that get things are complicated things get delayed and I'm just wondering if you if I'm trying to get some understanding and to sort of understanding that knock on effect we have staff capacity to manage to manage the projects initiatives and you know our budgeting process starts early we don't necessarily see that so just in the general sense how does staff take this into consideration as we set out those work plans for the next for the next year like and as one of our next discussions is going to be around budget and making sure that we're getting the right executable sort of plan going for forward so it's kind of a higher it's not any one of those projects but just in that General sense because like you said in Q2 we don't know which is when we're doing a lot of that budget work so how are we how are we bringing this to the planning process

SPEAKER_06
1:22:36 (0:00:34)

go ahead Miss box thank you for the question through the chair so it it's difficult it's a balance absolutely and a lot of the prioritization work that goes on through the months of the budgeting process is keeping that in mind there are multi- a lot of the car fors are multiphased or multi-year budget so that is part of what goes into the next budgeting plan as well so lot of levers to pull but staff are absolutely mindful of their staff capacity going forward and work that into the prioritization as we go through the financial planning

Armand Hurford
1:23:11 (0:00:02)

cycle okay thank you that's helpful

Jenna Stoner
1:23:13 (0:00:00)

councelor

Chris Pettingill
1:23:14 (0:00:40)

pattingill yeah thanks and Miss boxer you touched on it briefly there and I think this has been answered previously but I'm still trying to wrap my head around it in the delayed carry forward section for special and capital projects I'm trying to understand get some sense of What proportion of that is unexpected carry forward versus