Special Business Meeting - 17 Oct 2023


1: Welcome to the Squamish Nation Traditional Territory
2: ADOPTION OF AGENDA
3: REPORTS
3.i: 2024-2028 Financial Plan - Tying It All Together
4: MOTION TO CLOSE
5: TERMINATION
Welcome to the Squamish Nation Traditional Territory
0:04:10 (0:00:25)


Armand Hurford
0:04:11 (0:00:23)

hello and welcome to the special business meeting for the District of Squamish for Tuesday October 17th and as always we're gathered to do our work today on the traditional and unseated territory of the scho homish nation please be advised that this council meeting is being live streamed recorded and will be available to the public to view on the District of skish website following the meeting if you have concerns please notify the corporate officer present at the meeting could I

ADOPTION OF AGENDA
0:04:35 (0:00:13)


Armand Hurford
0:04:35 (0:00:13)

have someone move adoption of the agenda please move by councelor French second by councelor Greenlaw all in favor motion carries thank you on to our first item is

2024-2028 Financial Plan - Tying It All Together
0:04:48 (3:13:24)

The District of Squamish council meeting discussed several topics, including the financial plan for 2024-2028, the addition of portapotties, and the allocation of funds for various projects. Heather Boxrud, the General Manager of Financial Services, presented the financial plan, highlighting the challenges faced due to increased cost pressures, borrowing costs, housing shortages, and inflation. She also mentioned the district's investment in aging facilities and the impact of labor contracts on the financial plan. The plan aims to address these pressures in a measured way, with a focus on maintaining current service levels and prioritizing initiatives.

Boxrud also discussed the district's efforts towards proactive management of assets through a phased reserve funding strategy. The financial plan has incorporated this strategy to meet the goals of the council's endorsed 2022 Asset Management report. The plan also includes a tax stabilization concept introduced in 2022, which allows the council to smoothen costs by utilizing the previous year's unused tax surplus. The overall financial plan has seen an increase in tax revenue requirements by 8. 9%, equating to approximately $213 on the average residential tax bill.

The council also discussed the addition of portapotties at various facilities, with a request for five additional units. The maintenance component of these units was also discussed, with the understanding that more units would require more servicing. The council also discussed the allocation of funds for various projects, including the Parks and Rec Master Plan Review. The project, originally funded by Community Amenity Contributions (CACs), was recommended to be funded by tax. The total cost of the project is $120,000, which equates to a 3% increase in overall taxation or approximately $7 for the average household.

Armand Hurford
0:04:48 (0:00:10)

reports and we have Mr Russell and miss and miss boxer to present to us so the floor is

SPEAKER_16
0:04:58 (0:06:20)

yours okay good morning Council my name is Heather boxw general manager of financial services and my pronouns are she her so I can be addressed accordingly I'm joined by Roland Russell senior financial analyst as well as we have a number of our budget managers here in Chambers or online to support Council in the discussion today the objective of today's meeting is for Council to proceed with a public engagement event in the 24 to 28 financial plan as presented or amended slide so in terms of the overall financial plan timeline as you can see on the graph above with today being in red we are currently at the Midway point of the financial planning process the next step is to bring the financial plan to the public information event on November 15th and we'll have two workshops for Council to consider the Public's feedback and make necessary changes three readings and adoption will then occur in December so in interest of time I won't go into the details of the guiding princip principles but to remind Council that the district conducts its financial planning process as outlined in the long-term financial plan guiding principles and the financial plan policy which has four principal categories that were developed in guide management and Council in the financial planning process they are stable and sufficient sustainable and Equitable prudent and flexible and efficient and measurable next slide so the overall financial plan is prioritized by risk life safety legislation and the district strategic plan the financial plan project package also indicates the drivers of why a project is incorporated into the financial plan the financial plan considers where staff capacity is needed to meet service level requirements and the Strategic plan initiatives this methodology is used for projects as well as the operating budget next slide so this year has been an incredibly challenging yet prod productive year with increased cost pressures increased borrowing costs a growing Community with diverse needs housing shortages an ambitious strategic plan labor market competitive competitiveness and several large facility construction projects underway inflation and supply chain continue to be a challenge which is felt across all departments and within all projects Transit expansion continues to be a priority a community priority and requires an annual investment the district has invested significantly in aging facilities with upgrades to Brennan Park Recreation Center two new Fire Halls and the Public Works facility which has been funded through land reserves grants and borrowing The increased costs associated with borrowing are spread across the several years in the 24 to 28 financial plan the 2023 fiscal Service level changes focused primarily on labor contracts for the fire department the RCMP Union contracts results from the transit strike and organizational structure during the Spring Amendment the costs associated with these have annualization impacts on the 24 to 28 financial plan the district continues to be challenged with staff res resources as the community continues to expand and change service level expectations additional Progressive strategic initiatives are added and new capital projects are added that require operating and maintaining finally the 24 to 28 financial plan has incorporated the district's efforts towards the ProActive Management of the district's assets through a phased Reserve funding strategy to meet the goals of the council's endorsed 22 Asset Management report next slide the results are the 24 to 28 financial plan has taken a thoughtful and measured approach to addressing these cost pressures and we are incredibly proud of the efforts that staff have made to create a financial plan despite mounting economic and market challenges some highlights include the service level change strategy is to limit the 2024 to service level maintenance which is just the additional resources required to maintain current service level expectations this is after several years of in minimal investment due to focus on labor contract negotiations pandemic and post-pandemic limitations as a capital plan requirements continue to grow a major methodology shift and process Improvement for the district is to attribute the staff that are focused on Capital implementations to be funded by those capital projects themselves this Improvement ensures the accurate cost of the capital project is captured and accounted for and allows the district the flexibility to scale resources to support Capital implementation including Consulting support District staff have made tremendous efforts to absorb inflation costs were possible throughout the operating and project budgets as well initiatives were PR prioritized and delayed where possible to keep budgets as consistent as possible year-to year staff have maximized funding opportunities leveraging external funding sources and utilizing Provisions to smooth in costs year-to-year the district improved cash flow management processes in 2022 to include a temporary borrowing which allows the district to delay large long-term debt issuance by managing cash flow excuse me cash flow for construction of capital projects through small and short-term temporary borrowing finally the district introduced a concept of tax stabilization in 2022 it's a b a budget process Improvement that provides council with the opportunity to smoothen costs by utilizing the previous year's unused tax Surplus so with that I will now turn it over to Mr Russell who will walk you through the details of the 24 to 28 financial plan workshops to

SPEAKER_01
0:11:19 (0:09:24)

date good Mo good morning mayor members of council members of the public who may be with us I'm going to walk you through the various sections of our 24- 28 Capital plan or sorry overall budget the whole financial plan section by section and we will pause at the end of the sections to provide an opportunity for Council to ask questions with respect to items that have been raised in that area so hopefully that will keep my talking to a minimum and your ability to ask questions maximized so with that get started I should comment that I'm going to step through a lot of material that has been presented to council previously fairly briskly won't be delving into the detail details but more just an overview of the highlights and our emphasis is on providing council with an opportunity to address questions as they arise okay as soon as I get my mouse pointed so we'd like to start with a summary of the general fund and just to give Council an opportunity and a reminder so to speak of where we've landed for 2024 we would outline that overall tax revenue requirements have gone up by 8.9% and that equates to approximately $213 on the average residential tax bill you'll note that the number that you see in Brackets is the impact on the average residential I'm to save me having to repeat that every time you'll see that non-discretionary makes up a very large and significant portion of that at 7.9% service level changes and special operating projects are 3.2 and our asset management is 2.4 against those items we are showing reductions of approximately 3% for non-market Change and also the application of tax stabilization ation which would reduce this by a further 1 1.6% so on an overall basis we're anticipating a 8.9% increase in Revenue requirements for 2024 see if I can get this to go it's not so I will go like this excuse me within the general fund we have broken our non-discretionary costs into three areas inflationary growth related and other non-discretionary and changes in debt servicing and we'll outline what each what the cost factors are in each of those areas with respect to inflationary non-discretionary this is primarily driven by labor contract changes which in 2024 total $1.3 million year-over-year there's also a number of miscellaneous inflationary items some of which have been listed here and they're $460,000 for the ones that you see here with respect to growth related non-discretionary items we have annualization of Prior year service level changes and those would be some of the changes excuse me that Miss box spoke of earlier and that's primarily additional positions and that were added in 2023 and then a portion of those costs have been split over multiple years it also reflects as you can see here increases related to the fire contract settlement the multi-year library settlement and oceanfront park other non-discretionary items there's a small grouping here and you can see some of the more some of the larger items have been identified and finally with respect to non-discretionary changes outlining the changes in debt servicing levels so what we would like to should be also should be noted that with respect to these in 2023 this is reflecting a delay in some of the projects specifically Public Works and hanx seike and in 2025 we will see the debt servicing for the Firehall number two and the seike begin to impact our operating budget and so what you will be seeing is that the cost debt servicing cost for facilities and for infrastructure will go up significantly compared to what you're seeing today is because we have two new facilities whose financing will come into play with respect to service level changes there are a number of service level changes and the overall value of service level changes for 2024 is $1.24 million primarily made up with service level maintenance adjustments and those service level maintenance adjustments as we have stated have been restricted to areas where we require additional resources to maintain the services that we are currently provided we've also identified a number of areas where the service level maintenance requirements are going to be Capital funded and so that effective ly is additional Staffing and resources required to support our Capital program and lastly we have a Transit expansion in addition to this I would like to make the comment that within the plan that you have within the report that you have received there's been an addition which was made by staff to reflect facilities planning and sorry facilities planning and construction coordinator to be fair we had compiled the service level change document previously and we missed this one so it should have been included and so we've added it now it is funded by Capital it's basically support for our facilities Construction Group and just to ensure because we have number of projects underway to ensure that they're adequately resourced to allow us to maximize their effectiveness and in addition to that we noted that in for the 2026 Transit expansion we had included four months worth of Revenue which start in the first year but we had not adjusted the future Year's revenues for a full year so we've incl increase those to basically to restate the cost for Transit appropriately we're going to provide you with this slide which I know it's a little small from here but hopefully you can see what it outlines what we would highlight in this is that this is not a blip so to speak in the radar we are at a point within the community where we have significant demands upon our resources and so we anticipate that we may see elevated requirements for or funding over the next few years for the general fund and that Revenue requirement increases in the eight or % range will probably be maintained over the next few years and at this point I will pause and open turn the floor back to the chair to the mayor and we'll pause for questions on this section if you would

Armand Hurford
0:20:43 (0:00:10)

like thank you Council councelor Pettingill who's joining us online for those that are in the room go ahead councelor penel

Chris Pettingill
0:20:53 (0:01:09)

yeah thanks and Mr Russell on that last point just looking at the chart you just had up it's page 14 of our package I think sort of interpreting this big picture what I'm seeing is that if I'm interpreting it correctly growth is effectively paying for itself and the increases we're seeing or the amounts we're seeing over the next few years is largely driven by increases in service it's more expensive to do the things we've already been doing and then we are putting a lot more focus on Asset Management so that future councils don't have to deal with the same things that we've been dealing with and those are the real cost drivers and I just bring that up because people do tend to get concerned about whether or not growth is causing us more expense or not but when I look at this it looks like we are the non-market change growth is covering most of the growth cost and it's these other factors that are the key drivers is that a an accurate reflection of what's going on

SPEAKER_01
0:22:03 (0:00:12)

here through the chair yes I believe that that's a correct interpretation of this

Armand Hurford
0:22:16 (0:00:03)

chart do you have another question councel penil or are you good for

Chris Pettingill
0:22:19 (0:00:07)

now no I just wanted to make sure I was sort of interpreting these various categories and so on correctly for now that's good thank you

Armand Hurford
0:22:27 (0:00:04)

okay thank you councelor Hamilton then

Andrew Hamilton
0:22:31 (0:00:22)

French thanks very much and thank you very much Mr Russell and Miss box rude for the tax stabilization increase the 600k it's my understanding we have a little bit more room for that tax stabilization could you remind me what the maximum number would be for tax

SPEAKER_16
0:22:53 (0:00:59)

stabilization thank you for the question through the chair yeah so the tax stabilization is based on the prior year Surplus which was at a 900,000 so we're recommending 600,000 for that would come out of the general operating Reserve or would not go sorry to the general operating reserve for the current year that would maximize at 900,000 that also keeps the level of the general operating Reserve at the minimum balance as per the General operating Reserve policy which is 9.5 million would we are staff are recommending the 600 ,000 and not the full 900,000 for two reasons you do have to pay that back it adds onto the tax base in the future years as well as with the cost inflation and cost pressure supply chain having any buffer certainly in contract negotiations as well is nice to have if things continue to the market conditions continue to go the way they

Andrew Hamilton
0:23:53 (0:00:46)

are thanks very much and second question when I look at I'm sort of looking at Broad and this may be going into some details that if the answer goes into details I'm happy to wait for later but when I'm looking at the general increases from 2024 to 2028 I see that the General Corporate line item is going from about 2 million to about 6 million which is a tripling of the General Corporate which is a much higher increase from 202 24 to 2028 than the other line items do you want me to point to where that is

SPEAKER_01
0:24:40 (0:01:35)

and through the mayor if you would give me a minute I could address that y to the mayor to address your question councelor Hamilton General Corporate incorporates the vast majority of costs associated with interest payments on debt so the majority of that increase that you see is not per se changes in Staffing or anything like that it's it would be debt driven you would also note if you look further down on that chart that you're seeing the debt repayment charges increasing significantly year-over-year to reflect the debt servicing costs associated with our new facilities General corporate would be picking up the interest payments that go along with that so that's probably the major driver of that significant increase here over

Andrew Hamilton
0:26:15 (0:00:27)

here yeah just to be sure I found I scrolled to the page it's page 18 of 136 on from the package so is there you say most of it is going to be debt repayment is there any way do we have an expanded view of that at all can we get can we see what fraction is interest repayment and what fraction is whatever else happens in General

SPEAKER_01
0:26:42 (0:01:22)

corporate through the mayor not readily in that we have the information but it's not in a format that's within the package that we've provided to you we certainly could provide a breakdown or a comparison of the total debt servicing costs year-over-year and break it into its two components of debt servicing and interest the other comment that I would like to add which was just pointed out to me by Miss boxrud is that also to knowe in 2028 we had included a one-time lump sum amount in General corporate reflect changes in P potential changes in wage rates so we had not distributed the costs across all of the programs the salary cost across all of the programs we just took an estimate of the total salary cost adjustment like the cola adjustment so to speak and added it in one area and of course we would pick General Corporate as the appropriate area because it's Central so there is there are two components one is interest the other is just a lump some amount for

Armand Hurford
0:28:05 (0:00:02)

salaries go ahead Miss

SPEAKER_16
0:28:07 (0:00:57)

boxer thank you through the chair just to add to what Mr Russell is saying so just in terms of the salaries component that was merely because of a of the new software implementation it's quite a lot of work to do the distribution across all of the segments so for the 28 being that it's the furthest out and it's very it's very much an estimate at this point 5 years away for a salaries it was just added to one segment so just to provide some more clarification there as well as on I just wanted to add a finer point on the debt servicing side of things one of the imple sorry improvements that we will be having in our Questa system is that we'll have a reserve continuity similar to what you see for all the reserves for debt so it will really show you it's not quite there yet but we'll show you the breakdown of all of the payments as well as the interest so the princip payments and the interest of the debt and what is being charged against that so looking forward to that it'll add some clarity in

Andrew Hamilton
0:29:05 (0:00:40)

there okay so could we at some point in time for this budget cycle could we receive a breakdown of where that General Corporate line how it breaks into interest and salary payment salary increases and I'm looking at that one because it is a it is the largest increase over that 2024 to 2028 it's a tripling and a $4 million increase in one line item that that's 10% of our current budget right so that's obviously a very big driver for the overall increases and I I'd like to get a better understanding of it

SPEAKER_16
0:29:45 (0:00:07)

thanks through the chair just spoken with Mr Russell and that can be easily done so we can do that we can provide that thank

Armand Hurford
0:29:53 (0:00:04)

you thank you councelor French then stoner

John French
0:29:58 (0:00:16)

thanks mayor councelor Hamilton actually asked the tax stabilization question that I was looking for and the answer we got satisfied what I was hoping to hear I don't have anything else at this point

Armand Hurford
0:30:14 (0:00:01)

okay thank you councelor

Jenna Stoner
0:30:16 (0:00:50)

stoner thank you through the chair a few questions the first one is detail oriented so the sustainable transportation coordinator position is proposed to come out of the transit provision for the first few years and I just want to ensure my understanding was that we needed that provision for potential upcoming Capital Improvements like a bus exchange or a new bus depot and so I'm just curious the risk of using that Transit provision for salaries at this point

SPEAKER_17
0:31:06 (0:00:41)

good morning mayor and Council I'm Dora gun Transportation planner with the District of Squamish thanks for the question so my understanding and I'm turning to Roland Mr Russell to make sure this is correct is that a portion of that for two years will come out of the transit provision only about 40% of the total cost another 40% was proposed to come out of the Alternative forms of transportation reserve and then a final 20% comes from the fund which comes from the province for climate change projects and I can't remember the exact name of that fund but so it's actually broken up into these three different portions it's not all landing on the transit

Jenna Stoner
0:31:48 (0:00:06)

provision what is the Alternative forms of Transit Pro provision I have never heard of that

SPEAKER_01
0:31:54 (0:00:58)

Reserve through the mayor it is not a reserve it's a sorry it's not a provision it's a reserve when Council when Council receives CAC money or sorry I shouldn't say CAC when Council receives cash and Le for parking they can place that in the off street parking Reserve or they can place it in the Alternative forms of transportation Reserve at council's discretion lately like over the last two or three years that money has been directed to the alternative Farms Transportation Reserve because this position is going to support both active transportation and Transit related items it was deemed appropriate that funding from the alternate ter sorry alternate forms of transportation Reserve would be considered approp an appropriate use to support this

Jenna Stoner
0:32:53 (0:00:06)

position and so then how much is left in the transit

SPEAKER_01
0:33:00 (0:00:05)

provision through the mayor may I ask at what at what point in

Jenna Stoner
0:33:05 (0:00:07)

time in 2026 when this position then gets fully funded by

SPEAKER_01
0:33:12 (0:00:14)

taxation through the mayor I believe at that point in time the value of the transit provision is approximately $300,000

Jenna Stoner
0:33:27 (0:00:04)

I don't want to yeah so I appreciate that I'm asking for very detailed numbers that are really far

SPEAKER_00
0:33:32 (0:00:00)

into the

Jenna Stoner
0:33:32 (0:00:25)

future I think what I'm trying to understand is what is the risk that it puts us at to be able to be able to fulfill our needs for the capital Investments for future Transit needs and how much so where is the balance how do we know that we're going to have enough in our Transit provision to build out the transit exchanges and things like that

SPEAKER_17
0:33:57 (0:01:00)

through the mayor I can attempt to answer that question first of all the Transit provision has more than $600,000 in it right now and so if we're taking 40% of 100,000 for two years that's 80,000 over two years so we're reducing 600,000 down by 80,000 so there should be a reasonable amount still left in there secondly as far as paying for some of these capital projects all of the larger capital projects so exchanges or the transit maintenance facility are shared projects with BC Transit and so typically the way that is proposed to work is that they actually end up being operating costs not Capital costs and so we pay for them over time through our annual operating agreement with BC Transit and so using the transit provision is something that we could do gradually year-over-year to help reduce the operating cost not so much a capital cost

Jenna Stoner
0:34:58 (0:00:33)

okay that's helpful thank you and I think similarly or on not specific to the transit line but just generally I'm just trying to wrap my head what the around the annualization costs of the service level changes from 2024 to 2025 so am I correct in assuming that number is the 2.1% in this table is that the annualization of the 2024 numbers or does that also include forecasted additions in

SPEAKER_01
0:35:31 (0:00:20)

2025 through the chair the annualization value does not include forecasted changes for 2025 it would be the future Year's cost of positions or cost increases that were recommended and approved in

Jenna Stoner
0:35:51 (0:00:06)

20124 so 2.1% is the cost of annualizing the changes in 24 to

SPEAKER_01
0:35:58 (0:00:03)

2025 yes that is correct

Jenna Stoner
0:36:01 (0:00:14)

okay that's helpful and then my other question was just around the RCMP additions I don't see them in the service level changes budget and I thought we had discussed adding RCMP members this

SPEAKER_01
0:36:16 (0:01:00)

year we have through the mayor we have added RCMP members my understanding is that this is through a long-term agreement that has been reached between the district and the RCMP and so the changes in the RCMP year toe are being viewed more as a non-discretionary adjustment that's part of the overall package rather than a specific service level change that is identified indiv in individually or independently so we acknowledge that the RCMP that there were additional RCMP that have been added in or requested I should say for 2024 and they have been included in this package and they're phased in between 2024 and 2025

Jenna Stoner
0:37:17 (0:00:04)

so what line item would that be included

SPEAKER_01
0:37:21 (0:00:40)

in the additional RCMP costs would be included in the protective services costs oh sorry on this chart I would suggest that you won't see the additional RCMP costs because it is anticipated that the additional RCMP costs would be supported by external Revenue sources and so their net impact on the tax levy would be

Jenna Stoner
0:38:02 (0:00:14)

zero so if I'm looking in my package at page 15 are they in the 2024 labor and benefit contract

SPEAKER_01
0:38:16 (0:00:14)

increases no they are not because we do not pay the RCMP directly as part of our wages they are a contractor

Jenna Stoner
0:38:31 (0:00:07)

so where do I find the RCMP cost in our

SPEAKER_01
0:38:39 (0:01:00)

budget through the mirror the change the increase in the RCMP is shown as an increase in our Protective Services costs what you are going to see in year 1 2024 is one quarter of four members additional members so a total of one additional RCMP is being added to the protective services costs and if you were to then look at the following year and I think that would be found on page 16 and if you were to look at the changes between 24 and 25 you would see a significant increase in protective services and that would reflect the additional RCMP you would should also see a an increase in fees and other revenues and those additional other revenues are offsetting the additional RCMP

Jenna Stoner
0:39:39 (0:00:07)

costs okay thank

Armand Hurford
0:39:46 (0:00:11)

you okay Council other qu other questions I just going to do a check see if anyone hasn't gone yet but I'm not seeing that so I'll go to you counc

Andrew Hamilton
0:39:57 (0:00:11)

thanks this is a question for my understanding when we draw from reserves obviously that we need to pay that back into the reserves over time to build it back

SPEAKER_10
0:40:08 (0:00:02)

up

Andrew Hamilton
0:40:11 (0:00:05)

right is that let me stop there is that correct

SPEAKER_01
0:40:17 (0:00:41)

through the mayor I would say yes in general and the reason I say that is there are some reserves that have fairly high levels because we have already saved money for the purchase of an asset so when we purchased that asset we wouldn't necessarily be looking to replenish that cost in the short term because we had specifically saved to buy that asset the draw down was anticipated and then we would start at this lower level and replenish the reserve over time but otherwise the generic The General concept is quite correct thank

Andrew Hamilton
0:40:59 (0:00:28)

you and so as we're making decisions as Council as we make decisions about what BND what funding to approve and what budget items to not approve we often see coming from Reserve do we as Council have any way to understand whether or not that is money that we have saved or money that we will need to pay back

SPEAKER_01
0:41:28 (0:01:06)

through the mayor I think the probably the best way to look at it is this we have an asset management strategy which allows us to replenish our major reserves that Asset Management strategy is designed to ensure that all reserves get replenished based on the assets that they support so whether an item was directly intended to you know sort of have the money come out and come back in rapidly is maybe more of a move point at this at this stage now that we have a long-term plan to ensure that the reserves are rebuilt in a manner that will ensure their sustainability we feel fairly comfortable that all reserves will be rebuilt in an appropriate time frame to allow us manage our future assets go ahead

SPEAKER_16
0:42:34 (0:00:40)

thank you through the mayor just further clarification on that point as well is we do provide in our package the reserve continuity schedules which can show Council the revenues coming in and how much is so the revenues we're storing into that reserve and how much is coming out and as Mr Russell had explained the asset management takes that even longer look and really is building over time and the asset management program actually I think the longest assets were around the 50-year mark so it's building that over time so it's not just this sort of year-to-year take and give sort of situation it's more of like okay we need to build this to sustain our infrastructure over a longer period of

Andrew Hamilton
0:43:14 (0:00:55)

time so I'll just this is more this is more of a comment than a than a question my concern or the thing that I'm that I'm wrestling with is as I see a lot of expenditure being designed as come from Reserve I don't know if that's money we've already saved or money we're going to need to pay back and is a reasonable portion of the 10% per 9% per year increases that we're going to see over the next five years how much of that is being generated or triggered by our tendency to pull from Reserves feeling like it's money we've already saved when it's perhaps not that's I that's not a question I think you can answer succinctly but that's the thing I'm struggling

Armand Hurford
0:44:10 (0:00:04)

with let's see if there's any attempt to comment on that one but I no

SPEAKER_01
0:44:15 (0:00:39)

that's through the mayor I would I would simply I would address it in this manner the line that you see as asset management is our attempt to ensure that we provided for long-term savings to replenish the reserves so that reflects our plan to ensure that the reserves get rebuilt there may be other let's just say that that's the long-term plan if we found the need to if we had to immediately replenish a reserve we would bring that to council and recommend

Armand Hurford
0:44:54 (0:00:03)

that thank you I've got councelor pill then

Chris Pettingill
0:44:58 (0:01:14)

Stoner yeah just actually start off maybe with a comment responding to my colleague's last sort of question comment and my personal perception is that historically there's been a bit more of a preference to rely on debt for big purchases with the idea that the citizens that will be using whatever it is are the ones that pay for it and I sense a bit of a transition which personally I'm a little more comfortable with where we're actually trying to plan ahead and save ahead and we're sort of in that transition place and I guess there's arguments either side but I think we're sort of from my perspective moving away from that debt Reliance and towards reserves more for what it's worth my question though is we have a sense of where utility fees we think they're going to go I'm not clear on what assumptions we're making about other sorts of user fees like permitting fees and you know using various Services fields and stuff at Brenham Park do we have a sense yet of where those might go over the next several years are we thinking sort of similar increases to what we're looking for our Revenue requirement or have we put our minds to that

SPEAKER_01
0:46:13 (0:00:56)

yet through the mayor I think staff are reviewing potential changes to cost recovery methodologies for things like Brenham Park for areas like Building Inspections and Engineering or development fees and we haven't completed the necessary analysis to determine what the long-term pattern of rate increases will be coming forward or will be used so I think that that's forthcoming in future years but I don't believe that that's been included as part of the 24 through 28 financial plan at this

Chris Pettingill
0:47:09 (0:00:35)

point okay thanks I sort of thought that might be the case I guess what I'm trying to wrestle with is you know we are looking at providing significant additional levels of service and moving towards saving more ahead and if on top of that we're also looking at how to significantly increase user fees I'm just you know trying to be a little bit cautious of that but I guess that's something we'll just have to I guess keep in the back of our minds for now see if my colleagues have any thoughts but I I'll leave my questions there for now thank

Armand Hurford
0:47:45 (0:00:02)

you thank you councel penil councel

Jenna Stoner
0:47:47 (0:00:36)

stoner thank you through the chair picking up on councelor Hamilton's questions about Reserve replenishment our Asset Management plan really focuses on some of the core reserves not all of our reserves and so I think that's the other place where I'm struggling is that there are a number of reserves that are not in the reserve continuity schedule that we don't have visibility into and so is it possible to identify which reserves so where it identifies a line item being taken from Reserve which Reserve it's being taken out

SPEAKER_01
0:48:24 (0:00:40)

of through the mayor we that is doable but it's not instant let's say there definitely would be a bit of work required for us to be able to address that the reason being is that the way our system is currently set up it identifies the funding sources reserve it doesn't identify ify the specific reserves so we would have to go in line by line to identify those so that's why it's a little more problematic

Armand Hurford
0:49:04 (0:00:04)

okay hold on one sec I saw Miss box wanted to chime in on that one as well

SPEAKER_16
0:49:09 (0:00:29)

thank you through the chair just to add to that is that it's certainly a process Improvement we can work towards it unfortunately won't happen for the 24 to 28 financial plan it is a significant amount of work to reign in all the provisions and reserves for the most part the reserves are taken care of the provisions aren't and they're both under that sort of area so something we certainly will work towards as we improve our system and there is opportunity there but it won't be for this year

Jenna Stoner
0:49:38 (0:00:07)

can we get visibility into the total amount in each of the reserves and Provisions that are not included in the current Reserve continuity

SPEAKER_01
0:49:45 (0:00:03)

schedule through the chair yes we

Jenna Stoner
0:49:48 (0:00:53)

can that would be a helpful workaround for this year and then my other question I think and this is what I was trying to get out a few weeks ago and maybe I'll ask it in a more succinct way this time maybe not but as we look at the general fund Capital project funded service level maintenance items they are all being funded by Capital but they will have a future tax implication kind of speaking to Andrew Hamilton's point where it's like we are banking them for now but we will have to pay them off eventually when we start to absorb that debt so what is the tax implic of those positions in whatever year 2026 how do we figure that out or are they accounted up here in terms of our debt servicing and that would be great

SPEAKER_01
0:50:41 (0:00:27)

through the chair they're accounted they're counted up there through your debt servicing they are not that's why they have zero value or zero adjustment value with respect to service level change they are added to the cost of the capital project Capital project is funded through reserves and debt let's say and so either there are we it's related to an adjustment to The Reserve balance or it's included in the debt servicing one or the other

Jenna Stoner
0:51:09 (0:00:02)

thank you very

Armand Hurford
0:51:12 (0:00:06)

much thank you I see councelor Pettingill oh sorry go ahead

SPEAKER_16
0:51:18 (0:00:17)

thank you just add to that as well it it's not just debt and reserves it would be any of the funding for the capital projects so if it was a grant funded project if it was you know any external sources that's where it's the makeup of the capital Project funding will pay for those

Armand Hurford
0:51:36 (0:00:07)

folks thank you for that councelor pill you have your hand up electronically is that you're okay go

Chris Pettingill
0:51:43 (0:00:08)

ahead yeah thanks just wondering if staff can remind me of what is the difference between a provision and a

SPEAKER_01
0:51:52 (0:01:08)

reserve through the chair a reserve is a bylaw regulated savings account so there is a specific bylaw that says you put the money in for this reason and you can take the money out for those reasons whereas a provision is a council authorized savings account which means it's not restricted by a specific bylaw Council has simply directed staff to save money for this reason so a good example would be we have a library provision so funding to the library that is in excess of what they use in the current year remains in a provision it is not regulated by a bylaw it is simply regulated by Council directing staff to put it in a bylaw and save it for the library resolution

SPEAKER_18
0:53:00 (0:00:01)

my resolution

SPEAKER_01
0:53:02 (0:00:31)

sorry I'm getting extra notes here I should say that the term Reserve simply means that it's been P that there has been a motion or a resolution made to sorry I got that backwards Provisions are created by motions or resolutions reserves are created by bylaws that would be the defining characteristic

Chris Pettingill
0:53:33 (0:00:03)

okay that's helpful thank

Armand Hurford
0:53:37 (0:00:27)

you thank you yeah I'm just going to go to staff quickly and just ask about any or what other levels of presentation we have or is this it and we're going to the structure there's more that's what I thought I know there's lot I know there's lots I just want to make sure that we're I just want to make sure that we're getting the right questions at the right time is what I'm trying to yeah go ahead counc

Jenna Stoner
0:54:04 (0:00:35)

okay one other detailed question on service level changes there's $220,000 in the budget for waist bins and Porta parties in Parks I'm curious how many waist bins and porta potties that provides it says one for Brandon Park and one for smoke blast Park but there's already a porta potty in smoke Bluff Park and I'm asking how many that actually provides out of curiosity of whether we were to increase that if we could provide more waste bins and porta potties across more of our Park

Armand Hurford
0:54:39 (0:00:01)

go ahead

SPEAKER_02
0:54:41 (0:00:30)

yeah hi James story director of Public Works we've gotten requests for a number of additional porta potties at a number of different facilities right now we're looking at across them about five of each we could add to that or we could subtract from it but these cover all the requests from various organizations for additional ones and in specific they ask for an additional one at the smoke Buffs

Jenna Stoner
0:55:12 (0:00:06)

Park so from an operational perspective we could add

SPEAKER_02
0:55:19 (0:00:16)

more through the chair if Council wish to increase funding we could certainly do so there is a maintenance component as the more that we have the more we have to service them so that would also have to be taken into

Jenna Stoner
0:55:35 (0:00:04)

consideration okay that's helpful I will stay on that for a little bit thank

Armand Hurford
0:55:40 (0:00:13)

you actually and on that on that point these five additional how many are in service now just so we understand the how much of an increase we're looking at here just help me

SPEAKER_02
0:55:54 (0:00:10)

understand to the chair the only one that we put in and we just only installed at the end of September was an additional one at Brenan Park soccer

Armand Hurford
0:56:04 (0:00:06)

fields but o overall how many do we have in s are we maintaining at this

SPEAKER_02
0:56:11 (0:00:05)

point well you're talking about the total number of porta potties and garbage pins

Armand Hurford
0:56:16 (0:00:03)

yeah we'll say porta potties at this point I

SPEAKER_02
0:56:20 (0:00:05)

know I will have to get back to you on the exact figure I don't want to pull that out the top my

Armand Hurford
0:56:25 (0:00:17)

head yeah thank you I'm trying to understand the sort of percentage increase that represents if we're looking at doing more or less or just understanding that's where my question is coming from sorry councelor I think I'm going to cut you off did you have another question you're good councelor

Lauren Greenlaw
0:56:43 (0:00:19)

greenl I just want to continue on this portapotty train and when you when you come back with that number could you also please clarify how many of them are seasonal and when they are what that season is when they're taken away

Armand Hurford
0:57:02 (0:00:07)

thanks okay any other questions at this at this point oh councelor

Chris Pettingill
0:57:10 (0:00:28)

pingal yeah I can't resist the another question on Porta podes these numbers we're seeing are they inclusive of the sort of operational costs and Staffing and so on so it's sort of you know if we know that it's per Porta we can just multiply that out by however many we'd like to see or are there sort of additional Staffing in other operational charges on top that we need to be thinking

SPEAKER_02
0:57:38 (0:00:33)

about through the chair so good question for the most part they include the servicing of it however there will be a threshold when we get to a certain number of litter bins or pities there will be additional such as additional trucker staff to service it once we cross that line right now we can absorb these with current equipment and then seasonal

Armand Hurford
0:58:12 (0:00:10)

staff okay seeing no other questions at this point I'll turn it back to

SPEAKER_01
0:58:22 (0:03:54)

staff through the there well we will continue we're going to discuss special operating projects in this section wanted to highlight some projects that are that have a climate adaptation purpose so we've highlighted some of them there we also want to speak about some of the new projects that have been added so these are some of the larger projects aggr food implementation Phase 2 and The Innovation capacity development are both Economic Development projects that are Grant supported there are significant grants associated with both of these projects we have the wood fiber LNG foris Eagle Mountain gas pipeline that's a very long statement to try to make without stopping which relates to capacity support provided by you know a key industrial player in our district and also the cmhc housing accelerator fund project which relates to the federal government providing funding to municipalities to enhance their ability to accelerate the number of housing permits that they are able to manage so these are some of the changes that have been recommended or I should say requested by Council so the first one that we want to speak of here is with respect to service level sorry special operating projects is Parks and Rec master plan review so within the parks and rec master plan review this project was originally funded by cac's Council asked staff to review that and recommend another potential funding source what funding source that we would recommend would be tax this project being an operating project is not eligible for Capital funding or some of the major Reserves so tax will be the appropriate place to fund this from we should also mention that this would currently the cost is allocated 100,000 to 2024 and 20,000 to 2025 staff would be willing to reallocate the costs for 2425 if this project were to continue to 7050 split between the two years that would reduce the tax impact or I shouldn't say reduce the tax impact tax impact will be the same total amount $120,000 it would just be distributed over two years it would reduce slightly the amount in 2024 and increase slightly the amount in 2025 that is a consideration that Council has provided looking at this the total $120,000 equals a 3% increase in overall Taxation and that equates to approximately $7 for the average household and I'm going to pause here for questions on special operating projects and additional

Armand Hurford
1:02:17 (0:00:20)

direction thank you on that delay in the real ation piece does that have any real impact on the delivery of like what impact would that have on the delivery of the project timing wise and just trying to understand what the knock on effect of this would be besides just ination

SPEAKER_01
1:02:37 (0:00:26)

cost my understanding is that this project will take two years to complete will not be finished until 2025 staff believe that due to other requirements and staff capacity allocation it's probably a more realistic time frame is to split at 75 7050 than 120

Armand Hurford
1:03:04 (0:00:01)

okay councelor

Jenna Stoner
1:03:05 (0:00:39)

Stoner thank you can staff just remind us of what the urgency is around this project we have existing Recreation Master plans that we're having a hard time figuring out how to implement for some of our core Recreation facilities and in addition to the parks and rec master plan there are neighborhood parks plans in the 5year plan that together total $400,000 over the next five years for Parks planning and I'm still unclear on the rationale behind this so I'm just wondering if staff can speak to

SPEAKER_14
1:03:45 (0:02:15)

it good morning mayor and Council my name is elain nby Parks planner with the district our existing parks and master plan is dated in 2012 and since that time our community has had a lot of change changing priorities a lot of growth our population has changed our neighborhoods have changed so we have done a lot of work at our Central parks and recreational facility at Brennan Park and the idea with the parks Rec and culture plan is to bring in that good work into a broader plan that looks at all of the park planning across the district some of the really important urgency for it is that we are doing neighborhood planning work and we want to ensure that our Park acquisition guidelines are current are getting us really good Park and recreational land in these new neighborhood areas we also want to capitalize on the development that's happening in our community so can we have some satellite recreational facilities that are not at Brennan Park but maybe are at the ocean front or in other new developments there are there are lots of reasons why it is urgent now and those more distinct community and District level Parks so Junction Park Rose Park smoke Bluffs we have those we do have those after the broader parks recck and culture plan those individual plans were recommended in 2012 and as our community is growing and we've got again that growth pressure specifically on the downtown area regionally for smoke Bluffs and lots of neighborhood growth around smoke Bluffs so those are those are those are scheduled for after the broader Parks and Rec plan oh thank

Jenna Stoner
1:06:00 (0:00:56)

you I appreciate that I think one of the challenges I have are things like Waterfront and ocean front have already been rezoned and negotiated we know what's coming online we know what the operations thereof garabaldi Springs so there's lots of moving pieces yes but I would say that we've been quite successful in securing the things that are Community needs through the major rezonings that have happened I have another question around neighborhood area planning and I'll follow up on that but how that connects into neighborhood area planning and our intentions behind ongoing neighborhood area planning I think is something that we haven't resolved yet at this Council table and so to me this just feels like it's moving too quickly and I'm curious about the implications of delaying for a year to better understand how we would incorporate the various neighborhood parks plans and integration into the already challenging Bren parks and Fields master plan

SPEAKER_05
1:06:57 (0:01:39)

through the chair if I could respond one of the issues as you said we have new parks coming online some of these major Parks have not been anticipated in our Parks and Rec master plan so we need to take stock of what has happened because we haven't followed exactly on the trajectory that I think the our current master plan has laid out it's over 10 years old now so it's not a very useful plan at this point the other rationale for doing it now is that the current master plan has a list of projects and some general cost estimates in it we need to take stock of that list to make sure that it's still current that the costs are current because we are expecting regulatory changes coming down from the from The Province on the way we collect some of the fees like the community amenity contributions so the next iteration of our CAC policy whether it's a policy or a bylaw is likely going to have to be based on some real cost estimates and so doing this work now puts us in a better position to keep up with regulatory changes coming forward in addition to just having a plan that takes stock of everything that has happened and anticipates the growth that we have seen which we didn't anticipate in the in our current Parks master

SPEAKER_14
1:08:36 (0:00:59)

plan through the mayor just to add to that we have been updating and I know it's on our strategic plan to regularly update our Master plans and I know some of my colleagues here have really clear marching orders for what they're doing our Parks wreck and culture our parks and wreck plan from 2012 we have realized maybe half of the recommendations but the priorities emerging needs those haven't been prioritized further one of council's strategic plan is to build our community capacity with Community Partnerships and so some clearer Direction in the Parks and Recreation World related to that I know we're working on a partnership agreement but we do part of it is to so that when Community groups come forward with proposals that we can we have direction to move forward with

Armand Hurford
1:09:35 (0:00:04)

those you're good for now yeah councelor

Andrew Hamilton
1:09:40 (0:00:11)

Hamilton on the this Parks and Rec master plan review this is a consultant Le project is that

SPEAKER_14
1:09:51 (0:00:04)

correct through the mayor yes

Andrew Hamilton
1:09:56 (0:00:10)

so the bulk of this budget line item is the payment of the consultant do I understand that correctly that's correct

Armand Hurford
1:10:07 (0:00:02)

thanks councelor

Chris Pettingill
1:10:09 (0:00:59)

penal yeah I guess I'm not sure I'll be able to say this succinctly I've had a sort of similar reservations about this same line item and I guess a couple things that I'm struggling with when I look through our current Five-Year Plan and look at the special operating budget plans for ones that seem like they're likely to have knock on expenses in future years which haven't yet been accounted for in The Five-Year Plan this one sticks out to me as the one most likely where there are future costs to actually execute on it which we haven't yet plann for and so I guess that's one maybe I'll start there is that an accurate assessment or are there other sort of plans in the special operating project with that also have significant futuree costs which we haven't really estimated and included in the plan

SPEAKER_14
1:11:09 (0:00:09)

yet through the mayor just for clarification is that specifically the parks and rec culture plan or all Park planning

Chris Pettingill
1:11:18 (0:00:57)

projects I think this the I guess it might apply to all of them but this one in particular I guess what I'm looking for is you know what are the line items especially in special operating projects which you know even if we can manage it this year actual following through on subsequent years we haven't seen those costs yet and so we may do the plan but then not a be able to execute it so I'm really wondering are we doing a little too much planning work this year and you know we can manage it this year but we're going to struggle in future years and so that's what I'm really trying to get some sense of is are there a couple plans in this year's budget that we should actually pull because of the future year impacts and is this sticks out to me as one of those ones that might have very significant future year impacts that we haven't seen yet but that might be an incorrect

SPEAKER_14
1:12:16 (0:01:01)

assumption through the mayor it does allow us to capitalize on those external Partners in terms of delivering Parks and Recreation it just sort of streamlines that we do have a plan as an example when we had a budget for the Junction Park washrooms that line item didn't necessarily include an overall design of the park to determine where those washrooms would go I know my colleague yonas fiskus mentioned having information that will feed into our future CAC DCC Parks project lists Junction Park I know we've got Sarah Morris here it's so important for events and Squamish arts and so really it gives us a road map for whether we can deliver them or our Community Partners

Chris Pettingill
1:13:18 (0:00:39)

can okay thank you and just if I can dig into that piece because I was going to ask how this relates to the fairly recent Arts culture and Heritage plan from my understanding there's a fair bit of stuff in that plan we could still execute on and I guess I am a little bit worried that some of those things might take a backseat to new things in this plan and so I'm just wondering if you can alleviate that concern or explain a bit better how these that existing plan in this new sort of review will

SPEAKER_14
1:13:57 (0:00:33)

relate through the mayor that's a really good question and we did go back and forth on whether we would include culture in this plan we're still drilling down the scope of how much culture will inform this plan but for certain it means like events so events that are happening in Parks and Recreation the infrastructure required for that and yeah we will determine what further level of culture that I thank you

Armand Hurford
1:14:30 (0:00:00)

are

Chris Pettingill
1:14:30 (0:00:00)

you you're okay

Armand Hurford
1:14:31 (0:00:00)

for now

Chris Pettingill
1:14:31 (0:00:03)

councelor yeah I'll chew on that for a bit thank you yeah

Armand Hurford
1:14:35 (0:00:03)

okay councelor

Eric Andersen
1:14:38 (0:00:43)

Anderson thank you I have a question and a comment at your discretion mayor Herford Mr Russell has suggested that there is some staff consideration that's taking place over this a split whether it's 100K 2024 20K 2025 or whether we go for $7,000 next year and 50,000 the following I wonder if staff may be able to elaborate on this are there real staff capacity or considerations behind this new to us today

SPEAKER_05
1:15:22 (0:00:48)

thank through the mayor I believe that we could do it either way it is going to be a consultant Le project so staff capacity you know it will be reduced in terms of requirement for staff for staff to lead the project we think that the 70 50,000 split is a more realistic one it gives us a little bit more Runway to initiate the project to get council's feedback on scoping rather than jumping in with the biggest expenditure happening in

Eric Andersen
1:16:10 (0:01:56)

2024 that's helpful thank you I'd just like to offer an observation just reflecting on my colleagues comments firstly the Arts cultur and Heritage plan is referred to that plan outlines responsibilities for the district distinct responsibilities relative to other agencies and the private sector and we have not put together a work plan for that secondly we have had issues come up in several developments puzzles that have surfaced for district planning needs for example at Bailey Street at the waterfront landing South Park discussion we discussed public Recreation related needs that we still need to sort through with the developer we've got Brennan Park satellite facilities needs that Mr brag has touched on last week we have a Civic building discussions last year that touched on whether a gallery should be included or not or this these sorts of things they have come up and will continue to recently we've started through a consulant at Adventure Center pre planning that touches on Recreation and cultural needs there so I'm convinced that this is an important road map sooner rather than later for our toolbox and for our negotiations and our own District facility planning but negotiations in CAC proposals with developers and also with the slrd with their uses and their growth and their uses on our facilities I'm convinced that this road map is essential and I'm satisfied with Mr Ban's comment that maybe we do need to revisit some aspects of the work plan and so the 7050 spit sounds reasonable thank

Armand Hurford
1:18:07 (0:00:32)

you thank you on this point the I appreciate the opportunity or that's been presented here to split it is there is there a reason that if Council desired we could use sort of a blend Blended approach on the cac's maybe a similar split to the 70 7050 between CAC funding and Taxation to achie to achieve

SPEAKER_01
1:18:39 (0:00:13)

this through the mayor yes council could I think the question was whether or not cac's were considered an appropriate funding methodology in the first place

Armand Hurford
1:18:53 (0:00:15)

no that's yeah I understand that I just wanted to make sure that I'm that I'm getting this all the way and okay I've got some thoughts are forming here I'm gonna pass it over to councelor Stoner and then

Jenna Stoner
1:19:08 (0:00:57)

Hamilton slight deviation while Mr biscus is still sitting there neighborhood area planning we still have line items for 2024 and 20125 of $30,000 for neighborhood area planning I'm just curious where we're currently what our current thoughts are on continuing down the path of neighborhood planning given our experiences and our lessons learned and in particular I've been reflecting a little bit that if we were going to continue down this path if it's something that we would want to contract out as opposed to seond our internal planners to do so not that they haven't been doing a fantastic job but it is also a huge a huge lift for our internal team and so I'm just curious those budget lines items haven't shifted in the years that they've been on in the budget and so how are we reflecting or changing our approach neighborhood area planning given where we're

SPEAKER_11
1:20:06 (0:01:03)

at oh sorry through the chair I'm gonna speak to one part of that and then probably hand it back to Mr vincus the first line item well the line item for 2024 is still specific to ongoing activities following the adoption of an or the anticipated adoption of a gabal States neighborhood plan there are going to be several implementation actions required to address anticipated land use changes and one of those steps will be to complete a water and sanitary sewer servicing model to identify specific upgrades required to accommodate those land uses and that budget item for 2024 has been identified as the funding source for that work results from that study would be important to inform policy related to the Equitable funding of those upgrades over time so that's why it's sitting there for next year the other aspect of your question is a bit broader and I'm going to pass it back

SPEAKER_05
1:21:10 (0:00:37)

to thank you through the mayor so we using that line item as a placeholder for future neighborhood planning and I believe the plan is to sort of go fully through the garal the Estates neighborhood planning process and the implementation to determine whether this is the path we want to continue on or we need to shift it like I said it's just a place where that 30,000 is obviously not enough to do comprehensive neighborhood planning but we will come back to council likely next year to re evaluate the

Jenna Stoner
1:21:47 (0:00:46)

approach okay that's helpful just to understand what the process and rationale is there and look forward to that more in detail conversation in 2024 about how we continue to move forward but happy to hear that there's some budget there in terms of the implementation of the work that we've done to date my other question on this section of the budget was just curious if staff can speak to the rationale for investing in the council camera or S the council chamber cameras at this point in time given that the function the system is functioning last time we tried to change it didn't work very well and realistically the we will be shifting this room hopefully eventually in the medium term at least so just curious why that budget line item's in

SPEAKER_03
1:22:33 (0:00:44)

there yeah I can speak to that through the mayor Conor Carell director of it essentially we're just looking to connect the cameras to the new audio systems which are also part of our new meeting system really it's a it's a piece of equipment and a little bit of work to make that connection and really provide a much better council meeting a virtual council meeting experience that piece of equipment if we do ever move to another location we can certainly take that with us along with the cameras and any other equipment we have

Jenna Stoner
1:23:18 (0:00:40)

there okay I just want to further on that a little bit because my experience in other committees and boardrooms is that when you actually do have hybrid or to or virtual meetings having shared cameras within a room actually makes it really difficult to chair you still need to ask people to turn on their individual cameras that you can see who has their hands raised so the system that we're using is actually from my experience one of the most functional through various forms of meetings from everybody in person to hybrid to entirely virtual and so again if the system isn't broken is there really a NE necessity to fix

SPEAKER_03
1:23:59 (0:00:46)

it yeah so through the chair some of the feedback we've gotten is that it's not always been great we're using we're essentially using laptop cameras for Council meetings which is working but some of the feedback we've received is it's not ideal so we do have I think it would be a better experience for counselors and for the public but we can certainly we can certainly work with Council and with folks in the room to ensure that this solution is meets their needs can you just

Jenna Stoner
1:24:45 (0:00:03)

clarify who that feedback is coming

SPEAKER_03
1:24:49 (0:00:22)

from it's kind of through random channels so I don't have specific detail on that right now but it's just what I've been more or less through the grap line I can certainly come back and find out exactly where that came

Armand Hurford
1:25:12 (0:00:04)

from thank you councelor

Andrew Hamilton
1:25:16 (0:00:34)

Hamilton sorry back to the parks and wck master plan I noticed so on the slide you say replace with tax but in the budget it says reserves is it currently where so would taxation does the 100,000 that's currently listed in the budget is that currently coming from Taxation and accounted for in the tax increases or is it still under

SPEAKER_01
1:25:51 (0:00:32)

Reserves through the mayor these requests are not incorporated into the plan they've been brought back to this meeting for Council to Pro provide final deliberation in direction to staff and then we will make the necessary adjustments so in this instance the reserve reflects cac's and if Council says no please change it then tax will go up Reserve will go

Armand Hurford
1:26:23 (0:00:04)

down thank you councelor

Chris Pettingill
1:26:28 (0:01:27)

penil yeah just comment on the camera thing I think I'd also be interested to know if this is driven by public commentary or Council commentary personally I also feel the system we have is the most functional that I've used in various venues so if it's you know the public really finds that this experience is not workable that might be a reason to consider the camera upgrade from my perspective but from a counselor perspective you know I'm be a little bit uncertain about whether or not it would provide us as counselors with a better experience and so yeah it would be useful to understand if this is the public driving this request just I want to come back to the parks and recck master plan and I from what I heard from staff I think and I just want to clarify given some of my colleagues' comments it sounds that this plan is really focused on Parks and there's some obviously some overlap with Parks and Recreation but it sounds like this is really about you know to the degree arts and culture Heritage that plan overlaps that's really in event space in Parks and then this is thinking about neighborhood planning and parks and cac's and parks and those sorts of things so is it accurate to say this is really more a Parks master plan review than a parks and wreck overall plan

SPEAKER_14
1:27:55 (0:00:23)

review through the mayor we have done a lot of work at our Central Brennan Park recreation facility recently so Recreation will absolutely be a big part of this plan but I would agree that it's the it's the park piece that really needs the

Chris Pettingill
1:28:19 (0:00:38)

review so can you can I just get some clarification then like because we do have so many grants in progress and capital works and we have a field master plan will this master plan review just reference all those existing things or are we thinking to go out and ask sort of again and update what we want for fields and facilities at Brena Park as well or is this really focused on again those all the other Parks stuff and reference the arts and culture Heritage plan and so on but it's not really updating those ones it's really updating Parks

SPEAKER_14
1:28:58 (0:00:14)

stuff through the mayor it is a holistic view of Parks and Recreation and it will bring in the work that has been

Chris Pettingill
1:29:12 (0:00:41)

done okay and I don't want