Committee of the Whole - 25 Jun 2024


1: Welcome to the Squamish Nation Traditional Territory
2: ADOPTION OF AGENDA
3: STAFF REPORTS
3.i: RCMP Integrated Teams Presentation
3: 10:00 A.M. - 10:30 A.M.
3.ii: Mamquam Ring Road Failure Repairs Update
3: 10:30 A.M. - 11:15 A.M.
4: TERMINATION
1: Welcome to the Squamish Nation Traditional Territory
0:00:00 (0:34:39)


SPEAKER_-1
0:00:28 (0:32:27)

e

SPEAKER_07
0:32:56 (0:01:42)

e good morning everyone Howen squalen oh mic check we're good okay hen squal andish welcome to the committee of the whole for Tuesday January 25th 2024 and we are grateful to be here on the unseated and traditional Terry of the Squamish Nation please be advised that this council meeting is being live streamed recorded and will be available to the public to view on the District of sish website following the meeting if you have concerns please notify the corporate officer present at the meeting that's Melissa there and I am councelor Chris Pettingill acting mayor for this month and so I'm chairing this Committee of the whole meeting I would

ADOPTION OF AGENDA
0:34:39 (0:00:11)


SPEAKER_07
0:34:39 (0:00:11)

like a motion for an adoption of the agenda mayor Herford moves Council French seconds all those in favor carries thank you and

RCMP Integrated Teams Presentation
0:34:50 (0:51:02)

Chief Superintendent Bruce Singer and Sean Edwards, a strategic analyst for the RCMP, presented an overview of the RCMP Integrated Teams to the District of Squamish Council. They highlighted the unique approach of running their operations through a business lens, emphasizing the cost-effectiveness and efficiency of their integrated service model. The presentation covered the history of the integrated teams, their funding sources, and the specialized services they provide, which allow local detachments to focus on frontline community issues. The integrated teams, created to enhance specialized policing services and share resources among municipalities, have seen significant growth and demand over the years. Despite this, they have managed only a minimal increase in resources, prompting a need for further expansion to maintain adequate and effective policing services.

During the discussion, council members, including Mayor Armand Hurford and Councillors John French, Eric Andersen, and Andrew Hamilton, raised questions about the regional boundaries covered by the integrated teams, integration with city and municipal forces, and the potential impact of the new Surrey police force on the integrated teams. Concerns were also voiced about the alignment of increasing call volumes and population growth with the relatively small projected increase in resources for the integrated teams. The council sought clarification on the color coding in the reporting mechanism and the criteria for VIP security. The outcome of the presentation was a better understanding among council members of the integrated teams' operations, funding, and the challenges they face in scaling their resources to meet growing demands. The council expressed interest in receiving annual reports to evaluate the ongoing effectiveness and efficiency of their participation in the integrated teams.

SPEAKER_07
0:34:50 (0:00:49)

our first item of the agenda is a RCMP integrated teams presentation and I welcome chief superintendent Bruce singer and Sean Edwards strategic analyst for the RCMP so over to you Mr singer or chief superintendent singer I should say

SPEAKER_05
0:35:40 (0:13:14)

I have the rest of my team we have inspector Chad Greg who's our operations and performance as well as we have the brains behind the operation which is Sean Edwards He's our business analyst we do things differently in the integrated teams many detachments have their own analysts but they're not business analysts every we're running our operation like a business and so every decision that we make it goes through a business lens first and then we move ahead with our decision so thank you very much for having us here we've been hitting all of the city councils I think this is our last one and we're actually starting our second round started yesterday with our second round getting out there and getting the exposure to the integrated teams we haven't been dis Squamish for my understanding is over five years for a for a visit so thank you very much for having us and I we'll get to we have a number of slides here a little bit of History it was created between Mars and The Province back in 2003 and 2008 the teams were put together this really was out of Wally opal's closing the Gap review that was done in 1994 so a decade later when the province hadn't stepped up to deal with sort of the integration and some of the stuff the RCMP took this on and we became the integrated teams since then we've had a bunch of Municipal departments also join the teams so that we can everyone can enjoy the economies of scale that we share in the service model it allows for specialized policing Services which are the most expensive services for a department or worldwide and allows that attachment to focus on stuff that happens at the actual at the front line that's important to the community to deal with those Community issues and then when the investigation or when the incident exceeds the capability of the Detachment that's when the specialized teams come in the integrated teams and I say the they teams are really your integrated teams I'm you know very proud to be the OIC of that but we actually have a governance model with ours so we're truly integrated meaning that we have a governance model meaning we have an integrated teams advisory Council and we call it itac so it's a bunch of caos that are interested in being part of the committee we meet four times a year that meeting then transfers up to the CAO PPC meetings and then obviously what we had last week which is our mayor's Forum last week getting everyone sort of ready to go to ubcm which happens in fairly soon as well so it's a it's a better way for the lmd to be informing our stakeholder municipality stakeholders on itac we also have the province involved with it so it's nice it's distracting obviously my words going across the screen there I'm like how am I transcribing this wow so what are your teams I'm going to get to a video in a second but the ones in yellow there those are the outward facing teams the ones that you see on a day-to-day basis and behind the scenes is our blue BLX Blue Block is there so the executive team which happens to be all of us here we have an inter internal investigator as well as our corporate support that happens that we have at Green Timbers in Su when we look at the funding for the teams we have three funding sources we have Federal provincial and Municipal so the way that the teams were created we have those three funding sources that come in it's really complicated how it all happens but the best part about this is in addition to our funding that we have positions that we have for federal we also have the federal cost share and some of the teams are at a 70% cost share some of them are at 90% and that's where the complication comes there so it's a huge cost savings for the for the stakeholder cities to be we have 362 positions with the with the it teams so the awesome thing is that when that critical incident happens one or two phone calls later you have access to 300 62 police officers for to assist with whatever that critical incident happens to be obviously the biggest one is our integrated homicide team and then IAS is our next one which is our forensics teams our Emergency Response Team our PDS and our I cars all the way down to my small team with the executive so why do we have the teams so it allows you to have that fun unfettered access 247 365 days a year it allows for cost Equity so we proportionally share through 33 communities Municipal stakeholders as well as the as well as the province and it's based on your population and your criminal code rate on a 75 25% split it allows for also cost stability so if you have a whole bunch of people move into town you're not going to all of a sudden see next year this giant extra bill because it's on a fiveyear rolling average so it Smooths out those expenditures from year to year or those anomalies that sort of happen from one year to the next year in whatever community and it allows you also for cost Effectiveness because it allows us to share those Capital expenses it also allows you to share in those operational costs again this the specialized policing is the most expensive line item in any budget worldwide it also allows you to have a force multiplier so it provides that surge capacity which we talked about but it allows us to train for those low frequency and high impact events so for example you know dealing with you know specialized teams going into dealing with Avalanches so we have that capability we have the Emergency Response Team to deal with at a you know a highrise if we had a high rise or whatever that ends up being those low frequency events that happen and U but there also a high impact to events that happen in the in the actual cities it allows you to mitigate those financial risks so when we are looking at like an uncomplicated homicide the average cost for an uncomplicated homicide to the integrated teams is $553,000 so that's just a very simple you know homicide the average call out for an emergency response team for one call is for the teams to be paying is $65,000 that is not put on to the cities that is what we pay for that's what it actually costs for us so you're not getting an extra bill for having the Emergency Response Team come out or if you happen to have a murder in town you're not going to get an extra bill for that that's kind of that insurance policy that you're paying into we just had a conclusion of a fairly high-profile murder in the city of Langley and that was about a million and a half dollars for that in investigation it allows you again for that crit critical mass so sharing in those Capital assets as well as the training that goes along with all of those items now I'm hoping that I have a video and it's not here so we'll come back to that we'll just keep on going apologize for that so the finances getting down to again the most expensive line item in your in your budget is the teams finances so we have a large U Bill we have and each of those teams are right there so how does that equate to actual Squamish so you pay into for this year it's $686,000 that you pay into the integrated teams and that that's obviously broken down into the different areas again the most expensive one is our integrated homicide team we're very busy and on the watch list since I've taken over in the last three years has being the emergency response team as well as our ihit resources this last year in 2023 we had we only had 44 homicides but keep in mind hit was created to do 25 homicides a year so we are exceeding every single year two years ago in 2022 was our busiest year ever we hit 70 so we were hitting a new homicide every 5.2 days the Emergency Response Team when it was created it was created to do 35 files a year last year we had 307 and we expect to be more than that again this year so the teams are extremely busy our I car or our criminal crash teams that come out to fatal criminal fatal homicide or fatal deaths or serious injuries we had 246 calls in the region last year and in the Squamish area we had six calls in the Squamish area themselves moving forward with respect to our emergency response team again we talked about 307 calls in the Squamish area I put this slide up there because there's quite often questions as to you know how much are we are we rolling out to a mental health call for example that was a big question that the city of Langley had last year and it seems to come up in most ones so 307 calls last year and I believe that our mental health barricaded calls were 33 out of those out of those files but you can see the different areas that we that we're dealing with is and the biggest one obviously is search warrants that we have and last year we had we had two calls for the Squamish the city of Squamish our forensics our forensic team just one second Sor I'm just trying to get this video up here and I'll just keep on going with this so our ident calls 3,480 and in Squamish the city of Squamish we had 13 calls the graph that you see on the left hand side that is just sort of a little snapshot we're going to be coming up with new quarterly reporting for the for your teams so you can be able to see exactly where we're at where we're where what we're being called to and what we're actually doing in your area again our homicide team we didn't have any homicides in skish last year we had 44 total but we had one in 2022 and one in I believe 2017 here in Squamish it's itself ipds you're lucky to have two ipds members so the dog members living in the city of Squamish themselves one was just newly promoted actually both were newly promoted so we had try a blank as to what her name was she's our first female sergeant in PDS nationally so we're quite across

SPEAKER_07
0:48:54 (0:00:06)

that one second I have a question mayor

SPEAKER_09
0:49:01 (0:00:17)

Herford sorry I'm new to this sorry could at some point could you run us through the color coding in your in your reporting mechanism I just and on the last slide I didn't understand what that was either if you could touch on that reporting piece

SPEAKER_05
0:49:18 (0:00:16)

yeah that's my business an analyst putting up that up there the so I can have Sean come up here and pop in here but basically the color coding is showing you the difference between actually Sean will just come up here and explain it

SPEAKER_03
0:49:34 (0:02:10)

so they and sorry yeah thank you so for ipds what the color coding shows is on the left hand side is the call type on the right hand side is the call outcome so what does that mean it means when ipds goes to a call they say we achieved our intended ejective we provided valuable Assistance or they provided support or it was cancelled so you can sort of you can look at say noise noisy party on the left and then on the right hand side you can say well they think for 50% of the time they achieved their indended objective whatever they needed to do with that party they achieved it and then for 50% of the time they provided indirect support so they provided backup to a general duty member so they were in the neighborhood they went with the general duty member so they weren't know outnumbered at this party for assaults or breaking enters or thefts you can see that for like weapons calls they're like we achieved our objective 100% of the time they either you know apprehended the person with the weapon or found the weapon on a search so it allows us to start looking at the outcome for different types of calls so when we run it over in the entire portfolio something like going to alarm calls they're only achieving their objective about 5% of the time so they've changed their approach they're like if you can see the person on video if you know they're still on site will come but if the alarm is from eight hours ago and you just found out when you got home showing up with a dog isn't going to really help you find anything but if it's associated with a crime they'll come they'll search for evidence so that would be there was a Breakin they stole something but they also found evidence they wouldn't be achieving their objective so that's the color coding in almost way too many words aren't you aren't you glad you asked and

SPEAKER_05
0:51:45 (0:00:01)

yeah

SPEAKER_07
0:51:46 (0:00:08)

it's our way that sorry can we have to manage our own mics here so if you want to just turn your mic on there's a little bar at the bottom

SPEAKER_05
0:51:54 (0:08:07)

yeah thank you sorry about that so it is what we're trying to do because right now when we when I first took over three years ago of the integrated teams we did a line by line review and I realized after speaking with many stakeholders we're the most expensive line item that you have in your policing budget is the integrated teams I also realized a number of other things is we need to do a better job at getting that information out to the city as to what we are actually doing for you so when we start coming up with this stuff here and this is just sort of we're piloting this right now we just put it up there so we can actually show you what you're getting for your after we've done our value chain analysis this is the type of stuff that we're wanting to come out quarterly for your cities and for the detachments to see what they're actually getting for the money that they spending I think it's going to be good and it will show you exactly what the value that you that you do have so we have we've been you know in collaboration with for the last well so 2015 we had a report that came in two reports that came in to say that the integrated teams need to increase in humans working and we haven't done that so since 2018 to 2022 you can see the blue line on the top there that is what population has done it's gone up 28.5 uh% the detachments and departments across the board on average have increased 24% and the integrated teams have increased 3.1% that increase was attributed almost exclusively to new departments coming on and being part of the actual integrated teams so Port Moody for example New Westminster for example those ones came on the awesome thing about them coming on was we got to have some of their bodies come on to the actual teams but we also took over all of their duties but what it did for the stakeholders is it lowered costs because now we're sharing those costs across 33 communities as opposed to 28 communities when it was just RCMP so it lowered those costs but the we're now at the point where we are moving towards growing the teams 2022 The Province signaled well in 2020 The Province signal they were concerned about adequate and effective policing in 2022 they sent a letter to this the commanding officer of BCR CMP complaining that they're concerned about the adequate and effectiveness of the integrated teams and from that point on with itac and the CAO ppc's and for the last three years at the mar form we've been we've been working towards a plan of increasing the actual teams so that's where we're going to go into next is U this increase for the teams so just looking at that homicides for the integrated teams or I hit you can see the line in the blue there so when we were created we were created to do 25 files per year we've been averaging a clearance rate of 22 files per year we receive on average 41 files per year so we're really in essence falling behind by 19 files per year on homicides doesn't mean we're not working on them it's just we're having to prioritize with new murders coming in homicides coming in so you can see that those contining to go up on both sides so we are going to be increasing all of the it teams but this is just a snapshot as to where we're at with our integrated homicide team so we have 91 Municipal positions and 19 provincial positions totaling of 110 total positions you can see that the in 2017 into 2018 what we did was we partnered with the province and we called it the ihit Legacy and we it became a provincial unit so that allowed us to share the cost share with the is as a 70% cost share recovery and the federal government pays the remaining 30% so it's a huge savings for the municipal stakeholders with respect to the integrated homicide team the provincial contribution so the province had 19 positions plus they were contributing another $600,000 into the into the fund so they were kind of getting it from both sides and the 19 provincial positions they're paying fully if we're looking at this year we just we've been working with the province for a couple years they've heard us they've hearder stakeholders they've definitely heard the Mayors at the ubcm about what are you guys doing to help out with their organized crime so what we what they did in conjunction with us is they removed their $600,000 from the from the big pot they moved it over and what they did was they created 18 more positions so they increased their contribution of human cont contribution by 95% give or take and now we have a gang homicide team which is attached to I ihit and that'll be a gang project Team so that's up and running right now they announced it about a month and a half ago or so and then as we move into the next couple years we're going to be increasing one of by one team for ihit as well as a third of a surveillance team again recover at a 70% recovery rate from the from the federal contribution and then in 2627 we're increasing one more team and another third surveillance team and then in the final year in 2027 we're increasing one more third of a team that's what it actually looks like so we've deferred the ihit because we're getting the new gang homicide team we've deferred the growth for another year so it's pushing that down the road so over the next 5 years we'll be increasing all of the teams but the biggest one is going to be ihit obviously and what does that mean for Squamish because everybody's like oh my God how are we going to pay for this over the next five years you're going to see in the Emergency Response Team ipds IUS and iars they're going to be growing a point2 of an FTE over the next 5 years so that would be your contribution the city of Squamish ihit will be growing 28 of an FTE a full-time equivalent person so you're going up 048 of a so less than half of a of an FTE over the next five years that we're going to be increasing that's what the team is going to look like at the end of 2028 2029 now I'm I know that we're going to get to questions I just want to show you the video

SPEAKER_07
1:00:02 (0:00:03)

yes Miss ladimer

SPEAKER_02
1:00:05 (0:00:10)

thank you through the chair I understand from our it team that our system doesn't actually allow us to play videos so apologies to our guests we can look at another way to share that with Council

SPEAKER_05
1:00:16 (0:00:00)

I apologize

SPEAKER_07
1:00:17 (0:00:07)

for that okay I apologize as well we'll have to get that sorted out I guess did you have any final thoughts before I

SPEAKER_05
1:00:24 (0:00:07)

I'm just open for any questions usually I have this last nice slide with a picture of me up there but you got me in live

SPEAKER_07
1:00:32 (0:00:11)

so and is it possible actually to share the slides with the video I because I did notice I think the close captioning may have been cutting off some of the Legend on the graphs for people is that an option

SPEAKER_05
1:00:44 (0:00:00)

sorry

SPEAKER_07
1:00:44 (0:00:12)

I'm not understanding your question just to get a copy of the slide deck that we after absolutely okay fantastic I guess I will open it up to questions counsel and if we can be tight that would be great

John French
1:00:57 (0:00:18)

French thanks chair and thank you for being here thank you for bringing significant team of experts along with you I I'm curious about your Regional boundary what is that area that is covered the entire Lower

SPEAKER_05
1:01:15 (0:00:07)

Mainland District

John French
1:01:23 (0:00:01)

so when the green light

SPEAKER_05
1:01:24 (0:00:08)

is on it's the entire Lower Mainland District so from pton all the way to Boston

John French
1:01:32 (0:00:25)

bar okay and I'd like to know a little bit more about integration with City and Municipal forces one of your slides talked about Port Moody and a few other places but I didn't see West Vancouver there I didn't see abur didn't see city of Vancouver and if you could maybe tell us a little bit about how the new sui police force could potentially integrate didn't work with so we're

SPEAKER_05
1:01:57 (0:00:46)

integrated with so every RCMP Detachment is part of the integrated teams that was the initial concept that's 28 different jurisdictions then the municipal agencies so abord all of the municipal agencies except for Vancouver they started coming on board some of them so for example Delta they're not part of iHip they're also not part of the criminal crash team they have they want to do that inous and so we've but when you did see those ones come on there that was Port Moody and New Westminster coming on to the actual teams that was that increase that we talked about so I'm not sure I've answered that

John French
1:02:44 (0:00:04)

question could you talk a little bit about Siri and how

SPEAKER_05
1:02:49 (0:02:39)

So the plan from what they've told me and what the province has told me is they fully intend to come on board to the actual integrated teams which is a great a great news story again if we the more that we proportionally share the expense of specialized policing you know I think and I'm not just talking because I'm in charge of this but I think gone or the days as we see the cost of policing going up more and more every single year the most expensive aspect of policing is specialized policing you don't just start your own homicide team up you don't have the expertise you don't have the infrastructure you don't start your own Emergency Response Team up you don't I mean just to buy one vehicle is $541,000 for a new vehicle that we have coming in this year you know that's an expensive well just to started Emergency Response Team up you're looking at you're looking at you know probably about 35 to $60 million to start that up so I can't imagine any Community saying you we're not going to do this anymore and now we're going to go on our own you know just looking at dogs for example or PDS so I think the average cost for a PDS member the dog Handler and the dog and the infrastructure that goes along that to house that is $394,000 right now we look at the cost of you know you're looking at $1,800 right now not you we don't bill you for it but it costs per call it's about $1,800 per call just to have the dogs come out but if you're going to go on your own and you say that's it we're not going to be part of the dog team anymore you need to have five dog teams to cover a 24-hour period I don't know if anyone has dogs but they sleep a lot so and they get tired so you need five dogs to be covering that 24-hour period so at 390 I just did the simple math in high school but $390,000 that's what $2 million for a 24-hour coverage for dogs or be part of the teams and it's costing $1,800 I think we're at a point right now with the again what I just started with that the as policing goes up we need to be doing a better job at making sure that we're effectively delivering these Services to our to our stakeholders fabulous

John French
1:05:28 (0:00:10)

one more and I was a little bit focused on Siri simply because of numbers huge population huge growth huge projections have

SPEAKER_05
1:05:38 (0:00:20)

you cut you off just sorry just absolutely they're 18% of the of the whole integrated teams so it would be a huge blow to the teams if they if they decide decided they're going to go on their own and pull out

John French
1:05:59 (0:00:10)

so and have you or are you going to present this to our regional neighbors wer pton Lions Bay

SPEAKER_05
1:06:09 (0:00:50)

councils you call I'll come I've been trying to get here for a year and a half and this is my first opportunity I want to come every year I come twice year if you'd like but you know I think it's important for us to be coming out and showing that Beautiful video that I've done and I'll leave the video for you to watch it because it really does show showcase what the what the teams actually do and we know how we now have a media strategist finally in the chair she wasn't able to come with us today but we want to get out there to explain what we're doing for you and your communities again I absolutely agree that I'm the most expensive line item in your policing item in your policing budget so we want to come out and tell us what we're

SPEAKER_07
1:07:00 (0:00:10)

doing okay thank you and I neglected to mention earlier we have councelor Hamilton joining remotely so thank you councelor Hamilton and I see you have a

Andrew Hamilton
1:07:11 (0:00:51)

question thanks very much can you hear me clearly yeah great I can yeah thanks very much for the presentation it's great to see to see what ihit does or what the it teams do piece of the piece that's new to me I didn't actually know that municipalities could opt out of the it teams that was that's news to me not that I'm thinking of doing that in any for any reason but do you have and it's great to have you present here but do you have an annual report or something that we can look at on paper on an annual ongoing basis so that as we evaluate our participation in IT team the effectiveness or you know so that we can see this on paper as time progresses over

SPEAKER_05
1:08:03 (0:02:06)

years yeah I'll answer your first comment first there is no opting out for RCP detachments from the integrated teams it's an operational decision that the we'll remain in the integrated teams that was just simply a point that I was making with respect to you know we're at a point right now that if we were to saying hey this is too expensive this line item is too expensive we literally have you know one of our options is like well do we disband it and push all this back to your detachments do we do we have a c to Sky Emergency Response Team start up do we have a c to Sky PDS like all of that like you'd be you'd be needing to hire you know 40 to 50 resources just to have those on your own so if I left the impression that the opting out is a is an opportunity that's not at all for our CP detachments we've actually had the discussion with our as of late that you're either all in or you're all out and those are the next discussions that we're going to be having with our Municipal partners that you don't get to not like going to the McDonald's drive-through and I'll have one of those and one of those and one of those you're in or you're out so those are the discussions that we're having with our Municipal Partners right now as for the annual report we've been sending an annual report out since about 2005 it comes it's just about going to be coming on hot off the press for this year which will cap capsulate stuff that happened last year I'm very much alive that when people read it they probably get to the picture of me in there and they stop reading it after that but certainly I know your caos and your financial people go are able to go through those and really dig in and it and it and it has every single point in there for the teams that's why I like to show the video because it's U it sort of capsulatus which is kind of my attention

Andrew Hamilton
1:10:09 (0:00:24)

span great thanks very much yeah so maybe I'm sure Megan Miss ladimer probably has all of those annual reports if we could share those with Council that' be great more reading and thanks for the clarity on Municipal opt in opt out I my impression I think came from one of the graphs that said Port Moody opted out and then Port Moody opted back in or something which seemed curious

SPEAKER_05
1:10:34 (0:01:04)

okay yeah I'll explain that point because it's it sort of drives home the value of the integrated teams so at one point Port Moody the city of Port Moody decided that they were going to pull out of out of high ihit they pulled out and they decided they were going to subcontract those Services those homicide services to Vancouver they hadn't had a murder for a while so it's kind of an insurance policy that you're paying into and they're like well you know we can save some money Vancouver will do it for us and so they left and within a three or four month period they had three murders in a row and Vancouver came to all three and they're like why are we doing so much here and Vancouver said thanks but no thanks you guys are on your own and then they came back to the team saying yeah we're going to come back to the to AIT and it is beneficial so that's where you see them go out and come back again and because the graph jump that Bops down a little bit and cops back up we want to explain what that anomaly

Andrew Hamilton
1:11:38 (0:00:02)

was great thanks very much

SPEAKER_07
1:11:41 (0:00:02)

thank you and I have may

SPEAKER_09
1:11:44 (0:01:03)

Herford thank you in one of the slides you were showing I think it was General call volume and population growth and all that stuff trending much higher than investment in i h heads and or in the ey teams and I was viewing that one as the setup for a big you know for a big bump coming and thank you for showing breaking it down to what the impact is for us which is smaller than I anticipated from that do you feel is it that the addition of this gang work that is sort of making you feel comfortable with those the alignment of those graphs because they still seem to be sort of trending quite far apart even with the addition of the resources so I'm just wondering how we arrived at that at that level of resourcing and to me that Trend looked quite challenging so just where do you see things laying in that in that

SPEAKER_05
1:12:47 (0:03:23)

context and we got an hour and a half for my just my answer but that's a great question and I'm trying I'm going to try to answer it this way when I first took over the team three years ago or just under three years ago it was really about working with my analyst and our analyst and we did a line by line review realizing where the status of the teams were was and before I could come to any stakeholder to say please give me more I had to make sure that every single thing was efficient within the teams we have employed a number of different strategies business analytics strategies for the teams to make sure that we are efficient as we could possibly be and now we're at a point where we can now come to the stakeholders say we've cleaned up our backyard and we are efficient we're not getting any more efficient well that's not true we're doing a little bit more but we're trying to be as efficient as we can right now but now we're at a point where we actually have to grow the teams I couldn't do that in good conscience as a taxpayer myself and I couldn't be coming to the cities the other the other reality was we had to I believe we need to be running policing better and that means we need to be getting into the planning cycle that cities are actually in they're in a three-year planning cycle which I didn't really realize before I just like hey we need this for next year and they're like ah we can't afford that next year so we're already planning kind of four five years down the road so I had to come up with this plan I had to fit it into the city's three-year planning cycle so that we don't just like all hit them next year with this giant number so that's one of the biggest reasons is cleaning up our backyard and trying to fit into your planning cycle for your for your tax for the ultimately for the taxpayers and again we're the most expensive line item in your budget so when we are increasing by 70 U positions over five years that's a lot and ultimately it's the taxpayer that's paying for that so we need to be ensuring that we are doing our due diligence and making sure that it's efficient and effective and having that increased slowly over time as opposed to the other I'm also alive that the detachments are also coming and saying we need one more resource to do this and we need three more resources to do that that's also happening so the detachments and departments are up until 2022 from 2028 have gone up 20 24 and a half no 24% by the by the end of our time so 2728 that would already be at 30% we're increasing a smidge over 19% over that time again we've made sure our backyard is clean and now we're able to effectively in good faith move forward and have that being very

SPEAKER_09
1:16:11 (0:00:30)

effective and thank you to my colleague counselor French starting to ask around the impacts of Siri and I'm happy to hear that your assessment of that is that when do we have certainty on that or is that or was that your optimism C was I mischaracterizing the optimism as your answer is optimism not certainty like is that is that what's happening this feels like a quite a big variable for all of us right

SPEAKER_05
1:16:41 (0:00:17)

now as far as what I've been told that is absolutely what's happening we don't have anou in place with them we've been working with the province to come up with that and we're moving forward we're moving forward as if it's

SPEAKER_07
1:16:59 (0:00:15)

happening right I'm just going to take the privilege of the chair as one quick question one thing that jumped out at me is VIP security and I'm curious about what sort of person qualifies as a VIP generally and who decides who isn't a VIP

SPEAKER_05
1:17:15 (0:00:52)

yeah that's a great question and was actually asked it in langle yesterday so it means you're watching the slides VIP would be Justin Trudeau coming and into town so we will deploy Emergency Response Team resources for a protected politician such as that we don't set that well the RCP sets that those rates but there's certain people that are VIPs that don't get that but there's other ones that are protected that we do and that's when so for the Emergency Response Team they kick in 20% of the budget for event events like that they don't they definitely don't even take out anywhere close to 20% of operations from us so we benefit that municipalities benefit from that for sure

SPEAKER_07
1:18:07 (0:00:07)

okay thank you and so I got sort of a heads of state as the sort of Essen absolutely okay councelor Anderson and then we better move

Eric Andersen
1:18:15 (0:00:31)

on U pardon my lack of orientation in this but in the past during local Detachment presentations the issue of commercial crime has come up and the value of integrated approaches to address commercial crime you've also mentioned that the criminal code violations are part of our funding formula which would include commercial crime I wonder what your interface is with that with that field my lack of orientation perhaps there another unit to like yourselves that are addressing that

SPEAKER_05
1:18:46 (0:00:23)

field sorry the integrated teams don't do anything with commercial crime and unless the Detachment is calling in for response team to do a maybe a search war or something like that but that would be based on the Threat Level threat assessment that the Detachment would be doing but we don't do the actual commercial crime investigation but I'm happy to take on any new integrated teams that you'd like

SPEAKER_07
1:19:10 (0:00:03)

thank you mayor Herford

SPEAKER_09
1:19:14 (0:00:02)

I was just going to moove receipt report

SPEAKER_07
1:19:16 (0:06:37)

okay do we have a second there councelor French thank you all those in favor motion carries thank you with that I will thank our guests for coming it was great to hear about what's happening and I guess have some comfort about Siri I think it's something we've been worried about is how is this going to impact our budgets and so we'll sort of hold you to that not quite a promise but try and hold someone to that but thank you very much for coming and why don't I give us until five 5 to 11 just a 5 minute recess to switch over presentations thank you e

Mamquam Ring Road Failure Repairs Update
1:25:52 (0:22:16)

Jesse Morwood, the Capital Projects Manager for the District, along with Sarah Bailey, Director of Engineering, presented an update on the Mamquam Ring Road failure repairs, including a slope stability review and risk assessment. The presentation detailed the significant damage caused by an atmospheric river in November 2021, which led to road cracking and a landslide on private property. Morwood outlined the completed repairs, including bank stabilization, road realignment, and the construction of a lock block wall. He also mentioned ongoing works on private land and additional road cracking identified over the winter. The District has undertaken a slope stability risk assessment to understand the likelihood and severity of future slope failures and the associated risks. A draft report, currently under peer review, will inform risk management planning and determine conditions for reopening the road, with recommendations for physical and operational improvements expected by fall.

Council members engaged in a discussion, raising concerns about the road's condition, the feasibility of reopening it to two-way traffic, and the implications for industrial and recreational use. Councilor French questioned the possibility of the road becoming a two-way route, to which Morwood responded by highlighting the significant costs and current limitations. Councilor Hamilton inquired about the timeline for reopening the road to industrial traffic, emphasizing the community's concerns over large trucks passing through residential areas. The discussion also touched on the financial and logistical challenges of managing industrial traffic on a single-lane road and the importance of safety and risk management. The council agreed on the need for ongoing monitoring and a robust plan for managing the road's reopening, with Mayor Herford and other council members expressing appreciation for the staff's efforts and the complexity of the situation. The council moved to receive the report, looking forward to future updates and discussions on the road's status and management.

SPEAKER_07
1:25:53 (0:00:25)

and I'll call meeting back to order we are on to the we're at the committee of the whole for Tuesday January 25th for those just joining us and on to the mamom ringfire road failure Ring Road failure repairs update other things on my mind apologize let's not talk about the F-word and I'll welcome Mr morwood to bring us through the

SPEAKER_00
1:26:18 (0:05:37)

presentation good morning my name is Jesse morid I'm the capital projects manager here at the district joining me today is Sarah Bailey director of engineering the resolution today is provide council with an update on the status of mg Ring Road as well as the slope stability review and risk assessment currently being undertaken today's intent is to be a very brief update on what's going on we did intend to come back earlier in the year so our apologies for kind of the late point of the year the work has taken longer than expected as well that there has been some recent developments which we'll which we'll get into our intent is to come back in the fall with a more fulsome report to council so again this is meant to be an interm update on what's going on a quick background in November of 2021 there was an atmospheric river that caused significant damage on maping road this involved a significant amount of Road cracking along you can see that on the map as well as a land slide shown in the top left of the image there which was on private property so there has been a significant amount of work that has been completed namely the all that road cracking originally identified has been replaced and fixed included Bank stabilization Road realignment as well as a lock block wall there has been ongoing works on the private land owner side that was the slide area that has been incrementally happening since 2022 and is still Ono as well there has been additional Road cracking that we've identified over the winter that has to be addressed as well here's a few photos this is the original Landslide area just after when it initially happened this is what the area looks like today so there has been significant amount of work that has been done by the private line owner we have received lighter Imaging which is an aerial Imaging tool of the area are currently our the district's geotechnical engineer is reviewing that data and determining what additional Works are required before we deem this safe as I mentioned there has been additional Road cracking that's been identified this is this is one of the areas our intent is to address area this summer it's not just this area it's adjacent areas as well the project work that we've done to date has been addressing the physical damage of the road Dunder in the atmospheric River but there are other intact sections of the road that remain in their original condition that may be susceptable to additional failures as a result The District's undertaken a slope stability risk assessment and the purpose of this is to better understand the likelihood and severity of the of additional slopes happening and the associated risks if and when we open the road actions taken to date are we've retained a Geotech engineer as I mentioned and they're completing a risk-based hazard assessment report we currently have a draft of the report but it's been peer-reviewed by a large geotechnical firm in Vancouver to monitor its accuracy and robustness as I mentioned or this report rather is going to be complete this summer and as I mentioned we'll be bringing the report information back to Council in the fall a little bit more detail about the report it looks at six different types of failures that can and may have already happened on the road such as slumping and cracking but also Rock Falls undercut undercutting of the slope for the mam River and others the report will identify the likelihood of each of these happening and which of the risks are highest are highest sorry it will also compare the overall risk to other types of activities such as driving your car on the highway the report conclusions are going to inform risk management planning for the district and determine the conditions that the road can be reopened there will be a series of recommendations that are going to include physical and operational improvements the next steps with this is it's as I mentioned it's going to be finished the report will be finished in the summer pending the peer review if the peer review doesn't come up with any significant changes The District staff will review this in more detail and develop an implementation plan for making those changes and opening the road we will present to Council in the fall a few closing remarks the road still is closed again there's Road cracking and that Landslide area that needs to be addressed the intent of District staff is to reopen the road to select industrial users again following those failures as well as the slope stability risk assessment and the implementation of its recommendations that's the end of the presentation thank

SPEAKER_07
1:31:56 (0:00:05)

you okay thank you Council

John French
1:32:02 (0:00:44)

questions Council French thanks chair I think just one by way of setting expectation I some in the community have indicated to me they looking forward to the fullon opening and use by anybody and everybody of this road and I don't think that that's going to be the case anytime soon so I'm wondering if you could just talk a little bit about the possibility of one day someday this being a two-way route that anybody can

SPEAKER_00
1:32:47 (0:00:52)

use is that on yeah thank you for the question through the chair I I'll maybe address the condition of the road today there as I mentioned there is the landslide and there is cracking but there are sections of the road that are currently only single Lane and will remain single Lane and this is a very mountainous road with very steep banks on either side to widen the road would be a significant cost to the district and something that I don't think is we're able to contemplate at this time to answer your question can we open the road to two-way traffic in the future it's certainly not within the district's 10- year planning that we're doing right now you know if it's a council priority we can certainly look into that but it's not in the 10e planning at the

SPEAKER_07
1:33:40 (0:00:05)

moment councelor

Andrew Hamilton
1:33:45 (0:00:42)

Hamilton thanks very much for the report it's great to see there's progress happening here one of the I'm just GNA there's a intermediate question here following on from councelor French's question in the staff report it says the project is aiming to reopen the manl Ring Road to Industrial traffic and recreational users can you just explain I imagine recreational users might mean riding your bike up it just what does that what is what are you referring to when you say recreational users in the stop report

SPEAKER_00
1:34:28 (0:00:27)

through the chair there is yes part of it is the use of cyclists on the road is considered not considered a significant risk to be for use of the road as well there is I believe some dirt bike jumps in the vicinity and also that has been evaluated and isn't seen as a significant risk

Andrew Hamilton
1:34:55 (0:01:07)

okay thanks so my first question on sort of H how things are progressing and maybe it's my naivity on how long these things these sort of repairs take to the road but it seems like we've been two and a half years with this road out of commission and the this is shifted M large trucks onto the boulevard coming straight through a neighborhood through a school zone so I just want to understand what are the steps to completion we've got the safety report and I don't want to understand the a the actions of the private land owner is that a limitation in any way for the timing of this is that driving is the are the work that the private land owner needs to do slowing the pro the progress down at all here or is the private land owner done everything they needed to do in

SPEAKER_00
1:36:03 (0:00:14)

time through the chair it's not currently slowing things down like I said there's two other pieces of it is the district has to address the additional cracking as well as finish this

Andrew Hamilton
1:36:17 (0:00:22)

report thanks and it's I've noticed a significant number of very large trucks coming down recently and I'm wondering if the boulevard is being used as a trucking route for the debris flow barrier

SPEAKER_01
1:36:39 (0:00:33)

construction through the chair Sarah Bailey director of engineering our traffic bylaw states that industrial users must use either a trucking route or the shortest possible path to the Highway and yes the boulevard is that path for the logging it's currently not in relation to the debris flow barrier because that has not yet been approved but I believe that's through the work being done through the community Forest at the

Andrew Hamilton
1:37:12 (0:00:41)

moment okay interesting and so we've outlined the steps for completion with the study and the potential resolutions to the study do you have an estimate on when we could communicate to the public that this that the industrial use might be able to go back onto that road the concerns I hear from the public are generally on the large truck traffic using the boulevard through the school zone that's the biggest concern so opening to Industrial traffic is a timeline that I would like to be able to understand to

SPEAKER_00
1:37:54 (0:00:23)

through the chair as I mentioned we're coming back to Council in the fall it's a little bit preemptive at this point to say but again our intent is to have the report finalized have additional Road cracking work completed this summer and to come back in the fall so again it's preemptive at this time to say

Andrew Hamilton
1:38:17 (0:00:04)

apologies okay thanks very much that's it

SPEAKER_07
1:38:21 (0:00:02)

mayor Herford

SPEAKER_09
1:38:24 (0:00:50)

y thank you for all your work on this and the update this additional cracking that we're seeing I'm assuming I just want to make sure that the repair done and thus following the event and thus funded through evental response and so on is this at all related to any of th of those works or is this I'm not debating that it needs to be done in any way I'm just trying to figure out who's paying for this to get done and is that the appropriate is that the appropriate party which in this case it feels like it's falling back to us but are these connected in any way and is this a point of maybe advocacy going forward or something if it was more appropriate that the that be funded by The Province as a sort of a knock on effect of the initial

SPEAKER_00
1:39:14 (0:00:25)

damage through the chair no it is unrelated to the to the atmospher river it happened you know two years later unfortunately so you know it wasn't the road was built in a way that it's conducive to cracking unfortunately and that's what we're trying to address so it the work that we did two years ago or related to Atmosphere River is unrelated this is additional

SPEAKER_09
1:39:39 (0:00:05)

cracking mayor Herford okay thank you and oh was there

SPEAKER_01
1:39:45 (0:00:39)

another the mayor I was just going to add that's why it's important that we come back to council there's likely to be continuous ongoing monitoring of this road we're likely to find additional cracking over time if we open it it'll likely be under certain conditions with monitoring we need to determine by who by users or by ourselves it's not as easy as opening industrial users will have loading on the road which will again exacerbate some of the issues so this is going to be a long-term discussion for us to have hopefully later in the year with long-term Financial implications

SPEAKER_09
1:40:24 (0:00:41)

thank you that led me into my second question which you touched on there I'm am optimistic that we can get industrial traffic onto this road when appropriate but when I think about managing industrial traffic on a single Lane Road that sort of Industry onto itself can figure that out radios and so on but then we have the very practical pieces about public access during those times and oh it's open and people go so is that something we'd be looking at in the fall as far as what the protocol would be for having folks or industry use that use that road is that the type of is that the timing and the type of conversation we'll have

SPEAKER_01
1:41:06 (0:00:39)

then through the chair we'll be having those conversations internally we've already started some with public work staff on how logistically this might work and it's not easy and it's not straightforward and it's certainly not going to be a free-for-all due to the nature of this road and the risk that's currently under so we'll start those questions internally and in the fall we're hoping we'll be able to come back with a more robust plan for how logistically we intend to manage this opening and the risk between the different users weighing the benefits of what it is we're trying to achieve which is getting industrial traffic off a residential

SPEAKER_09
1:41:46 (0:01:33)

route thank you and I suppose that would interact with our traffic bylaw around who's directed to use this particular route and so I look forward to those I'm just going to make that assumption but we'll cross that bridge when we get there I will say that as chair of community Forest when we're looking at the Harvest work that was that was done in the planning of the of the of the trucking it was quite it was a high priority to make sure that safety was Paramount through the through the to the neighborhood and particularly avoiding the times around the bell times for the school and happen and special management was in place it happened at considerable expense so I think as a as a Community organization the community force that was something that was Paramount to it was important happen but I it was a good little window also into what it would take for others to behave in the same in the same way and there is an expense that comes with that as far as timing and so on so I think and I also want to put that put that out there because if subsequently accessing this road has some Financial impact as well I think that there's a business case for or having some expense to have access to that to that road so I'm just going to put that concept out there and thanks for your work on this so far looking forward to those future

SPEAKER_07
1:43:19 (0:00:31)

conversations thank you and just before I go back to you councelor Hamilton I'm going to ask a question I'm just wondering if you can give me a refresher on the context for this road is this sort of a an formerly just ad hoc road that industry created and we've taken it over is this a provincial road which we're allowed to kind of manage but not really ours or this is our road we have some level of obligation and just can you provide some clarity or a reminder on

SPEAKER_00
1:43:51 (0:00:29)

that can't see the green yeah through you the chair yes so my understanding is it was historically an industry road so it was built by industry it did have it was taken over by the province at one point so the province you know absorbed it into his INF into his Network at some point and then it was devolved to the district at a later date so it very much is a district owned and operated Road at this

SPEAKER_07
1:44:20 (0:00:12)

point okay and just a follow up on that what are our obligations or are there any like it's our road do we have to keep it a road like what level of service are we obligated to

SPEAKER_01
1:44:33 (0:00:47)

do through the chair I believe that's our decision whether we open it or not we're trying to manage risk and Public Safety is obviously Paramount in the discussions we're having internally now I understand the financial implications but it's safety that we're really looking at and trying to balance that risk between users I don't believe we're mandated to have it open certainly it serves as a emergency we would like it to be used as an emergency exit if needed so we would always be trying to maintain it to a level that would allow vehicles on that road so I believe it's important for us to be maintaining it at least to a minimal level whether we open it up open it up for industrial users I believe is at our

SPEAKER_07
1:45:20 (0:00:14)

discretion okay thank you councelor Hamilton I'll go back to you and I think you're on mute or frozen

Andrew Hamilton
1:45:34 (0:00:35)

thanks yeah I put my hand down instead of unmuting anyways thanks one more follow-up question on timing do you anticipate being getting back to council in time for this year's budget cycle for us to allocate whatever funding we for see being necessary to get this project completion or is there some possibility that we're going to get into a year delay because we didn't know the numbers before the this year's budget

SPEAKER_00
1:46:10 (0:00:35)

cycle through the chair there there's a couple components of that first of all the works that we're anticipating to do this summer we have we're anticipating using budget under our roads and bridges sub project as well we have anticipated that there would be additional costs next year and in the 25 through 29 budget we've already submitted put in costs for that in anticipation of that so to answer question no we don't anticipate delays as a result of

SPEAKER_07
1:46:46 (0:00:15)

budget okay Council I guess we're looking for a motion to receive the report mayor Herford are you moving that okay councilor Anderson seconds any discussion mayor

SPEAKER_09
1:47:01 (0:00:46)

Herford yeah thank you i' just like to thank staff for their work on this on this file I think this piece of road is an important piece of our of our infrastructure as far as having an emergency route if nothing else and but I think there's a strong desire to get it to the high as possible practical Point and have some of this larger volumes of industrial use come down this route or come in and out of the areas they're trying to get to on this route but of course that needs to happen in a safe way so look forward to those future conversations and but yeah a complicated piece and thank you for your work on

SPEAKER_07
1:47:47 (0:00:20)

it okay thank you I'll call the question all those in favor motion carries mayor Herford well just before we do I just like to know we are a little behind we are back on track in terms of time so let the records show that this portion of the meeting's finished on time and I'll take your motion mayor

TERMINATION
1:48:08 (0:00:27)


SPEAKER_07
1:48:08 (0:00:12)

Herford motion to terminate Council French tekkin all those in favor motion carries thank you and I guess yeah so we are terminated Council we'll take a 15 minute and then come back and

SPEAKER_09
1:48:20 (0:00:04)

closed

SPEAKER_02
1:48:25 (0:00:03)

ohal so 1230 post

SPEAKER_07
1:48:29 (0:00:06)

start okay so I guess we're back at 12:30 all right thank you