Committee of the Whole - 26 Mar 2024


1: Welcome to the Squamish Nation Traditional Territory
2: ADOPTION OF AGENDA
3: MOTION TO CLOSE
3: RECESS 10:45 A.M. - 11:00 A.M.
4: STAFF REPORTS
4.i: RCMP Local Division - Annual Update
4: TIME 11:00 A.M. - 11:45 A.M.
4: LUNCH 11:45 A.M. - 1:00 P.M.
5: DELEGATIONS
5.i: 2023 Community Enhancement Grants Update
5: TIME 1:00 P.M. - 1:45 P.M.
6: STAFF REPORTS
6.i: 2024 - 2028 Financial Plan Debrief
6: TIME 1:45 P.M. - 2:30 P.M.
6: RECESS 2:30 P.M. - 2:45 P.M.
6.ii: Temporary Use Permit TU000076 - WLNG Floatel
6: TIME 2:45 P.M. - 3:45 P.M.
6.iii: Update on Federation of Canadian Municipalities: Partnerships for Municipal Innovation - Women in Local Leadership Project and Exchange to Zambia
6: TIME 3:45 P.M. - 4:15 P.M.
7: TERMINATION
1: Welcome to the Squamish Nation Traditional Territory
0:00:00 (0:00:17)


RCMP Local Division - Annual Update
0:00:17 (1:59:54)

Staff Sergeant Gareth Bradley, along with Kimberly LeBrun, the new police services manager, and Sergeant Dallas Langley, presented the annual update from the RCMP local division. They provided an overview of the RCMP structure in Squamish, which is part of the Sea to Sky RCMP, a hybrid integrated detachment that includes Bowen Island, Squamish, Whistler, and Pton. They discussed the strategic plan for the next five years, which is reviewed annually to ensure the RCMP is on track and that the strategic priorities remain relevant to the community. They also presented the 2023 crime statistics, which showed an increase in property crime, particularly fraud-related offenses, and a 24% increase in violent crimes, with a significant portion being sexual assaults and intimate partner violence offenses. They also reported a decrease in mental health act occurrences and overall collisions, but an increase in deaths due to collisions.

The council members asked questions about the differentiation of calls to Under One Roof and the overdose prevention site, the impact of the body cam program, and the challenges faced by the RCMP in doing their job more effectively. In response, Staff Sergeant Bradley acknowledged the challenges of dealing with fraud, particularly those originating from overseas, and the burdens of the body cam program on their staff. He also highlighted the importance of the newly created police services manager position in supporting frontline operations. The council members also expressed interest in the continuation of the "coffee with a cop" program and the need for more focus on crime prevention. The discussion concluded with the council members expressing their appreciation for the work of the RCMP and the importance of their presence in the community.

Jenna Stoner
0:00:18 (0:00:23)

thank you very much and welcome back everybody we are in the committee of the whole for the District of Squamish and today is Tuesday March 26 we are on item 41 of our agenda which is our annual update from the RCMP local division thanks so much for being here I'll pass it over to S staff sergeant Gareth Bradley to introduce himself and his team and walk through the presentation thanks for being here with

SPEAKER_07
0:00:42 (0:00:24)

us yeah thanks for having us I'm staff sergeant Gareth Bradley and I've been with the sish RCP for 11 years now which is exciting and I have our new police services manager with us Kimberly LeBrun and Sergeant Dallas Langley who will be giving the presentation today yeah thanks for having

SPEAKER_12
0:01:06 (0:19:27)

us yes good morning everybody thanks for having us I appreciate being able to present the rsmp review for 2023 to you ultimately most of you know sort of what the rsmp structure looks like here in Squamish ultimately SE to Sky rsmp is a hybrid integrated Detachment consisting of Bowen Island Squamish Whistler as well as pton the corporate services and oversight function is consistent across the Sea to Sky with independent policing Services out of each individual Detachment as most of you know throughout the SE to Sky in 2023 we conducted a series of town hall meetings Gathering input from the public and yourselves in terms of what we want to look at for strategic priorities with our strategic plan which is going to span the next five years ultimately what we do is we look at this plan on an annual basis just to make sure that the RCP is on track and to make sure that these strategic priorities are still relevant to the community in terms of the Squamish RCMP leadership team I'm sure most of you are already aware of everybody who's on that team again staff sergeant Gareth Bradley had highlighted kimly Le Bren who is now the new police services manager who will over see Operational Support from a municipal position within the Detachment so looking here this is the organizational structure of the Squamish RCMP as it sits right now ultimately this is just going to be for reference I'm not going to go into the actual organizational structure but if you have any questions please feel free to ask after so going into some 2023 crime statistics we'll start with property crime ultimately in 2023 we saw a increase in property crime with significant increases in fraud related offenses many of these offenses including included elderly persons as vulnerable victims what we're looking to do with these circumstances is to engage our community Response Unit to provide education throughout the community in terms of presentations and also working collaboratively with local businesses to promote awareness of these frauds going on to violent crime stats ultimately we had almost a 24% increase in 2023 for violent crimes with a significant portion of those being sexual assaults and intimate partner violence offenses now ultimately these numbers might look bad what I would say would definitely account for a lot of these is we've spent significant amount of efforts over the last year making sure that our officers have trauma-informed training practices to best support victims additionally we've worked collabora collaboratively with a lot of Partners in town including places like Pearl space bch Under One Roof to determine how to best support victims so these people are actually willing to come and Report these crimes to police in terms of mental health act occurrences generally across the board we saw significant decreases in one instance as you can see up there for Under One Roof there was almost a 50 almost a 60% decrease in actual calls for service to that location again a lot of this I think would be very representative of the strong relationships that the rsmp has been building with its partner agencies VCH Under One Roof Community groups such as the community resilience committee the C Community Action team through these committees as well as the situation table which kicked off in 2023 and crisis meetings with the Squamish Nation we've been able to identify high-risk persons in the community Provide support and a plan to actually support that person before they get to a point of Crisis which is generally when we're seeing a lot of the calls for service come into the police in terms of road safety and traffic we actually saw a decrease in overall collisions in 2023 as well as fatal collisions although the stats would reflect that we actually had eight more deaths due to collisions in 2023 as opposed to 2022 and most of these occurred on Highway 99 for 2023 there was a big emphasis from the rmp on impaired driving enforcement initiatives we conducted a significant number of impaired driving checks stops especially on Long weekends and around like Christmas time resulting in a as you could see a significant increase in the number of immediate roadside prohibitions that were issued in several instances there's multiple officers in the Detachment who were successful with locating 25 impaired drivers completing the investigations which actually makes them eligible for the Alexa award U that's given each year within the province in terms of other calls for service these would be obviously less serious calls for service things like breach of the peace cause disturbance intoxication in public places overall we saw a decrease in most of those areas across the board for overall calls for service last year Squamish RCP saw a slight increase for overall calls for service you might notice on there that there's 24% fewer charges that were actually laid in 2023 as opposed to 2022 these are of course criminal charges these stats in themselves aren't that unique in that we actually notied this across the sea dis SKU a trend with pton Bowen Island and Whistler actually reporting similar types of stats what I would like to do is I would like to highlight some of the significant investigations that we did have in 2023 though the first one I'm going to start with is a motor vehicle collision which actually happened in 2022 in which a pedestrian was struck on Cleveland Avenue ultimately killing that pedest pedestrian as a result of the Collision much investigation occurred between September 2022 and November 2023 this included crime scene analysis with our partners iars DNA analysis through the RCP forensic lab support from the e division interview team in order to actually interview Witnesses and suspects as well as a number of itos which were written for production orders and search warrants ultimately the general investigation section within the Detachment really went above and beyond on this file to get to a point where formal charges were approved by Crown The Suspect has since been arrested and released and then the matter is before the courts right now but this was a significant investigation that literally took hundreds and hundreds of hours to get to a point to where Crown was willing to actually go ahead with the charges in another matter less serious but still just as relevant a prolific offender was on a crime spree in town swinging weapons at people breaking Planters and signs and hitting vehicles ultimately we were able to Locate this person arrest them we submitted a comprehensive bail package which ultimately removed this person from the community he's currently on conditions not to come back to the district of Squamish this one was significant just because this person had such an intense hate from online social media the person's name was absolutely everywhere so this was a significant apprehension or arrest for in terms of public perception what would like to do is also highlight one of the investigations that are Special Victims Unit handled over several months in 2023 the Squam charc he identified a high-risk domestic offender this person was causing offenses against their ex partner including stalking them all the way across the country using GPS devices social media and other electronic means they followed them all the way to Ontario ultimately the General investigation section along with General Duty Officers and Special Victims Unit work collaboratively with multiple rmp detachments throughout the Lower Mainland as well as Vancouver Island the Ontario Provincial Police as well as several specialized sections within the Toronto Police Service through several warrant applications and surveillance ultimately that suspect was arrested in the Lower Mainland they remain in custody and that matters also before the courts I'd also like to highlight a couple weapons offenses that were brought up or happened in 2023 in one instance contrary to a release order the RCMP ended up seizing 19 Firearms from one individual this included 11 stri restricted Firearms one prohibited firearm and seven non-restricted firearm along with that was 8,000 rounds of ammunition a set of body armor and other parts related to other Firearms a total of eight Firearms related offenses were laid and this matters also before the courts additionally one of the community Response Unit members while they were out patrolling doing day-to-day rounds they actually located somebody in a public place downtown with a loaded shotgun in their backpack once again the suspect was taken into custody the firearm was seized charges were laid and that matters also before the courts I think with these significant investigations one of the most important things that this highlighted is how invaluable the Operational Support staff was within the Detachment with significant investigations and many recent changes to disclosure requirements for the crown prosecutor recent case laws our Frontline investigators are becoming bogged down endlessly with hundreds and hundreds of hours of transcription disclosure requirements and that's really taken away our capacity to take on new investigations so the front lines are the Frontline support staff was absolutely instrumental in making any of this stuff happen as far as community outreach in 2023 we exerted a significant amount of effort to make ourselves present in the community as much as we could be the Community Response Unit along with several General Duty Officers teamed up with School District 48 we are in many schools throughout the community on multiple occasions providing presentations and education to youth in terms of healthy relationships Online safety as well as drug use additionally we completed several presentations to the law 12 class here in town basically giving them an overall sense of what does a police officer do and is this a career option that they might want to look at somewhere down the line through this education obviously we built a significant number of relationships within the school system those relationships have been absolutely huge in having kids being willing to come and Report offenses to the police where they may have not felt comfortable in the past doing so we also attended a significant number of cultural events with the Squamish Nation this past year this included putting up new signage at quamquam or defense Islands as well as paddling with youth and Foundry Representatives on September 30th for Truth and Reconciliation day additionally members were also introduced to the Squamish Nation lands and culture cultural sensit culturally sensitive areas with the help of integrated First Nations unit Constable Kelly Dean this included several members actually taking part in sweat lodges which was which was pretty significant in building those relationships additionally staff sergeant Gareth Bradley was also successful in a civil forfeiture application for a grant that Grant is being used to fund the completion of a carved welcome port which will go in the front entrance entryway of the Detachment the actual carving is being led by Art Harry a Squamish Elder and that carving is taking place between art several members of the Squamish RCMP and several youth who are in the Indigenous leadership program at Don Ross School here in town so every Thursday the students along with art will come to the Detachment they'll teach about Squamish Nation culture how to take care of carving tools and then we have work collectively to carve that pole it's expected that The Carving will be completed probably by June of this year with the poll being raised sometime before the end of summer in the Detachment throughout the community we also held a number of recruiting events and career days this in addition to other events like coffee with a cop where citizens were able to come to the Adventure Center sit down with us talk about any police related issues they had or if they just wanted to discuss you know day their dayto day whatever they want to talk about we were there to talk to them about that I think one of the events that I'm most proud of this last year obviously in conjunction with our other first responder Partners was cram the cruiser fill a fir Tru and sink a ship which happened in 2023 through that event we raised a significant number of toys and food for Operation Christmas care this was obviously hugely significant given the financial restraints that people or constraints that people have right now in the community i' definitely like to thank everybody who took their time out to attend that event there were a lot of very prominent people within the community and representatives from many agencies who came in and either donated or spent the time to help assist with the event I'd also really like to thank Walmart for hosting us ultimately we needed a space to have that event and they've been so gracious as the host us the last two years in that location in terms of Community Partnerships and seasonal policing in 2023 we continued with a significant number of backcountry patrols patrolling for illegal activities illegal fires which is a huge concern right now obviously with the environment that we live in as well as other Firearms related offenses this was usually conducted over long weekends or when we knew a lot of people would be in the back country for recreating this was also the first year of the situation table the situation table is a collaboration between the RCMP and other community support groups through the situation table we identify higher risk persons in the community and then collectively we talk about how to best support those persons so that we can help them before they get to a point of Crisis or before their situation actually gets worse additionally staff sergeant Gareth Bradley has been working with Vancouver Coastal Health on the neuro neurod Divergent mentorship program this is an absolutely brilliant idea in terms of building relationships with persons that might other otherwise not be comfortable with police through this program Representatives from Vancouver Coastal Health care aids and neurode Divergent persons are able to actually meet with the police to build those partner those relationships and then through that we also discuss what are the triggers for this person if the police happened to be called to them in crisis how can we show up to this call and not cause more trauma to this person but still do the job that we need to do and that's an ongoing project that is really exciting and look forward to it this next year additionally we had a lot of partner joint operations with bylaw Marine search and rescue ground search and rescue as always as well as other Patrols in the back country what's new for 2023 going into 2024 in November of 2023 we started the mental health investigator position within the Detachment this investigator forms part of the community Response Unit and we'll work directly with a mental health nurse these this team will provide proactive help to or proactive support to people in the community with mental health issues again addressing those concerns breaking down barriers and building relationships in order that we can bypass that person getting to a point of Crisis again additionally I'd like to really thank the District of Squamish for the creation and funding of the sish police services manager position obviously Kim is a huge part of the Detachment and we couldn't be happier to have her in that position ultimately with the creation of this position not only does it bring our organizational structure into alignment for future building within the Detachment I think it certainly allows for increased capacity to best support Frontline operations going forward this is going to be extremely important with the implementation of new transcription software and video systems within the Detachment as well as I'm sure most of you have heard body cameras are going to be coming in the near future what this is going to cause is this is going to cause a significant amount of extra disclosure that is going to have to be prepared and disseminated to Crown prosecutors in almost any file that we attend to ultimately this is going to put huge a huge burden on Frontline resources and that's where that Operational Support is going to is going to have to come in to Really support us in that matter and then the last thing would be the implementation of the SE to Sky rsmp strategic plan for 2023 to 2028 again this is something that's reviewed annually to make sure that we're on track ultimately we are going to have more Town Halls to focus those priorities and make sure that we are actually focused in the areas where the community wants to actually see us working I appreciate everybody's time here if anybody has any questions please feel free to

Jenna Stoner
0:20:34 (0:00:19)

ask thanks so much for the presentation and I'll actually get you to turn your mic off we can usually just have one on at a time it's a bit of a dance but thanks for the high level overview for all the work you've done over this past year and I'm sure that there's lots of questions around the table so I will open it up to council who would like to kick us off councelor French go

John French
0:20:54 (0:00:42)

ahead thanks chair and thanks for the presentation today thanks for the great work that you do in our community work that is unfathomable to me I just have so much respect for what it takes every day for you and your team to do what they do in our community so I'm interested a little bit in how calls to Under One Roof and the overdose prevention site are differentiated or not when there is a call to that part of the community is there a specific differentiation between the two

SPEAKER_12
0:21:37 (0:00:18)

locations yes absolutely so any call for service that we attend would be differentiated strictly by the address of the occurrence that aside if an address can be determined ultimately the investigation May reveal where the incident actually took place and that's that'll be reflected in the police

John French
0:21:55 (0:00:56)

file okay great and I was Happ happy to see the statistics around the effective partnership that has been formed with the folks that operate those two places leading to the decline in the statistics that we saw in the report has me then thinking about the hours of the overdose prevention site I've heard anot anecdotally from people who are doing the work that RCMP assisted calls are happening more significantly when the overdose prevention site is closed so I'm just I'm wondering if you could talk a little bit about your policing experience around when the Ops is open and when it's

Jenna Stoner
0:22:52 (0:00:03)

closed go ahead staff sergeant

SPEAKER_07
0:22:55 (0:00:40)

Bradley yeah obviously it's a partnership in time and with VCH in operating hours we do obviously respond to folks and calls for service outside their operating hours and times would I have the actual numbers of the amount of times I'd have to go back and research that for sure but yeah I can we do it does default to us as a 911 call ambulance asks us for assistance or police general public just ask us to go out and check on somebody or outside the operating

John French
0:23:36 (0:00:24)

hours okay doesn't quite hit what I'm looking for however I I'll give you the context for the question it's my belief that the Ops should be open more than what it is now and I believe that if it operated longer hours we would see you folks being called to that area l often I have two more questions

SPEAKER_19
0:24:01 (0:00:00)

you can have one

John French
0:24:02 (0:00:14)

more okay I'll take one more now I have to choose okay let's go with coffee with a cop I think is a great program I'd like to see it happen more is that something you plan to continue to

SPEAKER_07
0:24:17 (0:00:59)

do yeah absolutely that's one of our foundational ventures in October as that that's the kind of National Coffee for a cop a day set out but yeah we look forward to actually like doing some kind of mini Town Halls on various types of topics I think fraud is clearly something that we need to work on something with our senior citizens and elderly in the community to better prepare them also doing some business Outreach as well and you know a lot of the a lot of other times folks will come out with several thousand dollars worth of iTunes cards or certain types of things that the business businesses really need to get on board to kind of like go do we have the proper checks and balances in place like that so really looking forward to our community team that's now in place doing some excellent work this year

Jenna Stoner
0:25:16 (0:00:09)

so thank you and I'll come back to you if we have time I just want to make sure everybody has a chance for questions I'll go to counselor Hamilton then mayor

Andrew Hamilton
0:25:25 (0:00:31)

Herford thanks very much and I'll Echo coun frenches Kudos thank you for the work you do and thank you for the presentation you've mentioned this the increasing fraud over in 2023 and clearly there's a local aspect to it perhaps the victim of the fraud or the where the gift iTunes cards maybe are spent in town do you know is the origin of the fraud localized or more

SPEAKER_12
0:25:57 (0:00:29)

global yeah the origin of most these frauds are pretty tough to determine a lot of times it is coming from an from an oversees Source especially with the introduction and prevailing use of artificial intelligence right now I think what we're seeing is a lot of these scams in the past are much more elaborate than they ever have been and a lot of the messaging that's going out is pretty tough for people to determine whether it's legitimate or

Andrew Hamilton
0:26:27 (0:00:42)

not thanks and with that I can see why it's important for the your efforts to prevent fraud being education as opposed to enforcement because you don't have control over that over the International Community a question on how what are your greatest challenges to do an even better job for our community what are you finding the limitations and what should Council what should we as a council be considering to help you move forward more effectively in 2024 and

SPEAKER_07
0:27:09 (0:00:57)

2025 yeah that's a good question thank you and we really appreciate the resources that have been allotted for the Squamish RCP that's going to have a tremendous effect we're in the process of filling those spots as we speak so we we've had six or we'll have six as of April new members come into the Detachment with under a year service so that's a challenge for me to bring everybody up to speed over a period of time but it's good it's good to have young eager people to come in and balance that out I think with the tech that's coming out and our stressors inside from an admin perspective just the time to do transcriptions and things like that of that nature I think those would be some pressures that we're going to see when things come online at the end of the year

SPEAKER_19
0:28:06 (0:00:03)

yeah thank you mayor Herer and councelor

Armand Hurford
0:28:10 (0:00:53)

Anderson thank you I had a similar question around the fraud piece but I think that was that was addressed it was a really interesting statistic and I can see the challenges with that in general the statistics that you shared with us today you mentioned some were like ah well this one kind of you know it could read like this but we're interpreting like that how I'm happy to hear that say in the fraud case it's directing some actions like hey we have some work to do here these are things we can in general how do you pull apart that to direct your the statistics to direct your planning and actions sort of going forward because I think there's a lot of stories to be told in each one of those numbers so maybe you could speak to how that helps you set your priorities and any challenges with

SPEAKER_12
0:29:04 (0:00:35)

that no for sure and I appreciate the question M ultimately that comes down to what is actually what are the police officers actually seeing in the community ultimately stats are ultimately just numbers there's no story attached to them per se at face value but within the Detachment we're seeing the stories and seeing the types of files that are actually attached to these num numbers from that we can definitely focus our resources into activities that are going to have the biggest impacts on those activities that are causing those stats in the first

Armand Hurford
0:29:40 (0:00:33)

place yeah thank you I think it's challenging when we see these and you and you know I appreciate the sort of that category of assaults and having a higher number there could actually be celebrated because in context we've created a safe space for people to come forward and to have those conversations and have their concerns addressed and so I appreciate that and anything that can be done to sort of add those contextual pieces to our discussions or broadly the community I think are incredibly valuable and yeah thank

Jenna Stoner
0:30:14 (0:00:03)

you hopefully Andrew is

SPEAKER_19
0:30:17 (0:00:02)

listening I'll go to councelor

Eric Andersen
0:30:20 (0:01:10)

Anderson thank you you've referred in your presentation to the body cam program and this is something that has been U discussed over the last several years with respect to its costs and burdens on your staff and on our budget we there were also warnings by review commissions a few years back on the trends that this is tied up with I think it was the former speaker of the house and former professor at frz Valley University that address this me an interesting report has or has your professional association or Union taken an advocacy position on the implementation of the body camp program that may be of interest to local governments we're all interested in addressing the learning curve that's going to be inevitable and we're going to have see some lessons learned and how we can be more efficient with this with an impact on our local taxpayer burden and we do work with other local governments in advocacy not least on or on issues including our

SPEAKER_07
0:31:30 (0:00:40)

CMP yeah as far as the union piece I think they're very supportive of body warn cameras it's just going to make some efficiencies in certain areas for example public complaints you know 99% of the time we're doing a fabulous job and we need to Showcase that and these body cameras will help Aid those investigations as they move forward so cutting down on extensive interview and things like that the incident will be recorded right there so but yeah from the mpf has come out and supported body warn cameras but and sorry what was the rest of your question

Eric Andersen
0:32:10 (0:00:12)

that's interesting you're saying that there will could be some inefficiencies involved but there are also burdens that you referred to for your staff is this a matter that's come to the attention of your professional association those extra burdens and costs of the

SPEAKER_07
0:32:22 (0:00:25)

program yeah with any new equipment ad or anything there's going to be some Ripple effects down the line so we're just working through the pro that process right now and trying to figure out what that the ultimate ripple effect for the for the districts and towns across the country will look like we're still working through the perum process at this time so we'll figure that out let thank you

Eric Andersen
0:32:47 (0:00:03)

well that'll be interesting to follow in future reports thank you

SPEAKER_19
0:32:51 (0:00:03)

chair thank you I have councelor Pettingill next

Chris Pettingill
0:32:54 (0:00:31)

yeah thanks for the presentation and I'm very happy to hear about the success of the situation table and the neurodiverse response work it's really exciting and important stuff and just trying to observe it also I apologize if I'm asking to you to repeat something but from the perspective that the statistics don't tell the whole story and you're sort of paying attention to the actual files you see can you speak to maybe the key areas that you do see there needing to be some focus in terms of crime prevention or response over the next year or

SPEAKER_12
0:33:26 (0:01:29)

two yeah for sure I think ultimately we want to continue focusing efforts on the mental health piece and working with our partners because a lot of the statistics that we have in some way or another end up leading back to mental health issues in the community so that's a huge factor that we're going to keep focusing in those areas one of the areas there in terms of overall crime and stuff that I didn't touch on was thefts with an increase in bike thefts specifically which is obviously of significant importance here in the town things like that and with the implementation of our crime reduction unit or sorry Community Response Unit is they're going to be carrying out a number of projects from this point going forward now that they're essentially almost at full strength we're going to be able to see projects related to focusing on bike thefts you know thefts in general around the community and I think that's going to have a significant impact for us that in of course with the increase of in officers thanks to the positions that the district approved will obviously increase the overall presence of the RCMP within the community and allow for us to expand out to you know areas where we may we may not have enough resources to generally be able to stray that far right

Jenna Stoner
0:34:55 (0:00:39)

so thank you I have a few questions of my own then we'll go back around counselor French you might have time for your lingering question my first question and kind of following on perhaps someone counselor ping questions just around capacity and vacancies so we have added some additional force in our current budget we just did our review of our 2023 carryovers last year and there was $800,000 for the RCMP and so I'm just wondering if you can speak to some of the ongoing challenges of vacancies and recruitment and where that stands both within our Detachment as well as kind of against the backdrop of the broader

SPEAKER_07
0:35:35 (0:01:30)

Province yeah thank you it's vacacy pattern is a significant issue people move on and have career aspirations so we allow those folks to leave and then filling those has become a challenge specifically here surrounding Corr housing and people are interested in coming but once they start to you know kind of look at the area it's like oh well maybe that's a little bit out of out of touch so we are getting that's why we're getting a lot more folks from Depo filling those spots and filling those needs and last year was a significant pressure probably the most increased pressure that I've seen since I've been here in 11 years which is contributing to some of those numbers that number is a snapshot in time minutes of forecast I've actually got an updated number which is closer to around 300 uh, which is pretty standard but there's a few members that have been off long-term ODS one was injured in a file last year so it's taking some time so as you know or don't know but as soon as they hit a 30-day window they go on to a different coal lator and the District of Squamish stops paying for that for that salary so that's kind of where that kind of comes up and down as it goes throughout the

Jenna Stoner
0:37:05 (0:00:50)

year thank you for that context I think it's important just to keep in mind as we continue to figure out how best we resource the Detachment and the various sources and the challenges that we're facing I know it's not just in our community but our community is particularly challenged so appreciate that context my other question was just around data Trends and I know I think a few years ago we kind of sh shifted how we collect data I think one of the challenges with this presentation is that we just see 2022 to 2023 and so we end up with potentially headlines that say a 400% increase in robberies but that was a change from zero to four and so I know sorry I'm picking on you Andrew but is there a possibility to have longer term trends for some of these stats in our presentations going forward I think that for me that would be really

SPEAKER_07
0:37:55 (0:00:37)

helpful yeah so that there was a change in about 2021 where we started keeping our own stats internally so as files grow older they Purge so it's not going back to like Co times it's not necessarily you're going to capture that raw data so that's what we started in 2021 so from now on you'll like next year you'll get 21 22 23 24 etc so it's it will be more wholesome moving forward we capture the real data that you guys are looking for

Jenna Stoner
0:38:32 (0:00:31)

fantastic that's great to hear my last question is around the wood fiber project and the resources that is taking in terms of both involvement in current emergency response planning but also I think that there have been some concerns or at least some hearings in the community around the presence of some of the folks from the industry Community Response Group of the provincial arm and I'm just wondering if you can speak to the process of when those folks might show up in our community if they have to date or if we might expect them in the

SPEAKER_07
0:39:04 (0:01:18)

future yeah I can speak to that yeah we have ongoing obviously discussions with all the industry groups that are coming to town we need to be prepared and we need to have planning and connection so that's been ongoing for years and we're moving forward with that process on a on a monthly basis to keep that connection going we have our own operational plans that are being drafted locally and I'm putting together resource teams that we can be more effective and selective and more efficient in dealing with our own local issues and not relying on outside teams obviously we are a small Detachment with limited number of resources if a situation requires extra resourcing then there's an internal process that we go through and ask they're not randomly coming up and doing patrols or anything like that if that's the concern so there are will be some training and exercises going on but that's all normal part of the process for operational planning so we can work through the challenges and gaps and close and bridge some things that we need to look

Jenna Stoner
0:40:22 (0:00:06)

at great thank you very much councelor French I'll go back to you and then I have councelor Hamilton on the list

John French
0:40:28 (0:00:01)

thanks it was asked and

SPEAKER_19
0:40:30 (0:00:03)

answered easy go ahead councelor Hamilton

Andrew Hamilton
0:40:33 (0:00:03)

mine was also asked and answered thank you counselor Stoner

Jenna Stoner
0:40:36 (0:00:02)

opening up some space go ahead mayor Herford

Armand Hurford
0:40:39 (0:00:03)

I'll move receipt of the report and then speak to it if it's seconded

Jenna Stoner
0:40:43 (0:00:21)

I had two more questions so I'm gonna take us right to the end of the presentation time that you mentioned in your presentation the mental health investigator that's come on board at the end of last year is that the kar99 program is that the same component and can you just speak to that a little bit more in terms of how you see that rolling

SPEAKER_12
0:41:04 (0:00:58)

out yeah for sure so the mental health investigator ultimately that will be from an RCMP perspective that will be termed k99 ultimately that investigator will work with a mental health nurse from Vancouver Coastal Health Vancouver Coastal Health is still in the process of identifying the person on their end ultimately that nurse will work handin hand working out of the actual RCMP Detachment with that person that will be proactive referrals attending to community support groups to determine who are the people that are at risk in the community and then developing a plan on attending to speak with those persons or working with other community groups to determine you know maybe we do have a role in this case maybe we don't if we don't who is best able to support that person and that's sort of how it'll roll out going forward

Jenna Stoner
0:42:03 (0:00:26)

that's super helpful thank you and then my last question was just around road safety and I apologize I missed the mayor's drop in last week but as you folks are aware we are doing some public engagement around reducing speed limits across the municipality I'm just wondering if you can speak to the breakdown of resourcing of provincial resources versus Municipal resources when it comes to road safety and how you folks manage that

SPEAKER_07
0:42:30 (0:01:16)

internally yeah so The Province sets aside we have three provincial resources on our front line and those are designated to a mixture of Frontline resourcing and seasonal policing outside the district boundaries and vice versa sometimes if there's a two- member response then we need to go up and do that outside the boundaries but regarding Road Safety there ICBC and the province put together quite a bit of funding for us to do winter tire checks and different distracted driving initiatives and these usually every month there's a new initiative that comes out that there's a focus of as well as provincial a agencies like ersu the integrated Road Safety usit sorry W I know acronyms integrated road safety unit come up and do enforcement along the C to sky highway on a given weekend or several times during the you know busy periods things like that whenever they schedule a lots but yeah there's lots of lots of different things that are going on from the provincial level that are providing support to Highway and road

Jenna Stoner
0:43:46 (0:00:04)

safety thank you for that mayor Herford over to you

Armand Hurford
0:43:50 (0:00:03)

like to move receipt to the report and I'd be happy to provide comment if it was seconded

Jenna Stoner
0:43:54 (0:00:02)

second by councelor Hamilton go ahead my Herford

Armand Hurford
0:43:57 (0:01:32)

thank you and thank you for the presentation today and really for all of your and your team's work throughout the year the task that you that you folks have is large and I and I really appreciate the transparency of the reporting and I do think that in Squamish where particular were particularly just the openness really of your organ of your organization through the various initiatives that were in the presentation including sending someone in thank you for the mayor's drop in to represent you as we have discussions with our community around safety and the role of the policing can play in that and yeah so thank you for all your all your work and the presentation and the and really leading on things like the kar99 piece the neurod Divergent work I think is really is really great and I think it also speaks volumes to your commitment to Truth and Reconciliation and the ties that the RCMP and Squamish have and continue to cultivate with our local foration is really remarkable so thank you so much for all your work and I think you do a great job of upholding our communities values thank

SPEAKER_19
0:45:29 (0:00:04)

you any further comment from Council French go

John French
0:45:33 (0:00:58)

ahead thanks chair and just speaking in support of receiving the report I wanted to share how encouraged I am to see the integration and the cooperation between Healthcare and law enforcement you know traditionally in the past we've really siloed those two things inappropriately and what I've seen over the last number of years and looking into the future is those barriers those divisions fading away and just increased cooperation which I think leads to more effective policing and it's so encouraging for me to see the word neuro Divergent in your report because it speaks to empathetic law enforcement which is something that traditionally we don't think about and I see more and more of that empathetic language and it's a very encouraging Trend that I

Jenna Stoner
0:46:32 (0:01:44)

support I'll just echo my Council colleagues comments of thanks for the work for the way that you show up in our community and the empathy that you bring to the work that you do all while building connection across community and doing it when you're under resourced and trying to bring new staff members up to speed on how their jobs work it's not an easy task at the best of times and when you're doing it in an under resource capacity it can be even more challenging so I just want to recognize the amount of effort that you folks go above and beyond to make sure that we all feel safe definitely some stories behind the stats behind some of the investigations this past year that were a little bit eyebrow raising I'm not going to lie but it's also important for our community to know that's the work that you are doing and thanks to Kimberly and your team as well for supporting the amount of admin that is now going into police work is eye boggling and I don't even know the start of it but having folks like you able to support the good work that these folks are doing out on the streets is invaluable and so the teamwork that you have developed and are able to Foster within our RCMP Detachment has been really phenomenal and so thank you for that ongoing work and we look forward to next year's report with hopefully data Trends in the right direction but thanks for being here today for the update and some of us will see you on Thursday for the slrd version of this presentation and with that thanks so much I'll call the question any opposed motion carries unanimously thanks so

SPEAKER_19
0:48:16 (0:00:01)

much

Jenna Stoner
0:48:17 (1:11:55)

all right we'll do a motion to close that's a good start moved by mayor Herford second by councelor Green law and he opposed motion carries and we'll take a 20 minute break to close down the room and grab lunch which I think is coming in I think I saw Victoria run out it'll be here at 12 so we'll come we'll come back at 10: after and then that'll give us 50 minutes to talk about that conversation e

2023 Community Enhancement Grants Update
2:00:11 (0:45:18)

Devon Guest, the acting director of recreation culture for the District of Squamish, introduced Karen Clark, the executive director of the Squamish Community Foundation, to provide an update on the 2023 Community Enhancement Grant process. Clark explained that the foundation, established in 2004, manages a growing portfolio of donations from individuals, corporations, and organizations, and provides funding to local non-profit organizations and individuals creating positive change in the community. She reported that the foundation had received a record number of applications for the 2023 Community Enhancement Grants, with 32 applications and a total of $266,563 in grant funding requested. However, they only had $98,000 available to distribute.

The council members discussed the presentation, with Mayor Armand Hurford asking about the types of applications received and any trends or changes over time. Clark responded that the top three categories of applications were usually the same, although the order might change from year to year. Councillor Chris Pettingill suggested considering more frequent disbursements of funds, while Councillor Jenna Stoner asked about the budget for the grant program. The council members thanked Clark for her work and the impact of the grant program on the community. They also discussed the need to improve administrative processes and possibly increase investment in the program.

Jenna Stoner
2:00:12 (0:00:27)

wonderful good afternoon everybody and welcome back this is the K hole for the District of Squamish for March 26th it is currently 1 pm and we are on item 451 of our agenda today with a delegation from Karen Clark the executive director of the sish Community Foundation here to provide an update on the 2023 Community enhancement Grant process and I will pass it off to miss guest first and we'll make sure echo's gone away

SPEAKER_19
2:00:40 (0:00:02)

fantastic thank you to introduce thanks

SPEAKER_10
2:00:42 (0:01:01)

so much thank you chair good afternoon Council my name is Devon guest I'm acting director of recreation culture here for the District of Squamish and we're here today to review good work by Our Community Partners Squamish Community Foundation who on behalf of the district administer and adjudicate Community enhancement funding provided by Council in alignment with ocp principles and District of Squamish bylaws and policy and while staff continue to work with both of our granting Partners to improve process today is about celebrating the good work from 2023 an example of staff's commitment to process Improvement is the upcoming Community Partnership policy analysis and review in which the Community Foundation will play a part of and will endeavor to address the gaps that currently exist in the process I'd like to W welcome Karen Clark executive director of the Squamish Community Foundation for a presentation and discussion cheers

SPEAKER_19
2:01:43 (0:00:02)

thank you and welcome Miss Clark I'll pass it over to

SPEAKER_01
2:01:46 (0:12:45)

you thank you Council for having me here today it's nice to be back again A year later to talk about the 2023 Community enhancement Grant process so I'm just going to wait to get this straight here about the next one there we go so as said I'm the executive director of the Squamish Community Foundation which was established in 2004 to create a legacy of giving in our community we managed growing portfolio of donations which are contributed by individuals corporations and organizations and we contributed to the betterment of the community by providing funding to local nonprofit organizations and individuals that are creating positive change we manage donor funds which are reinvested into the community Through granting programs that support important Community initiatives like culture health and the environment and we have we run a number of other granting processes as well that through our own Grant granting and also through federal grants and whatnot as well so to dat we've administered over 1 million in granting since 2004 so the 2023 process for the community enhancement grants we received a record number of applications there were 32 applications and a total of 266 $563 in granting requested and just to give you an idea we had $98,000 available so over two times the amount was requested than what we were able to Grant out and which is often the way this is most often the way with most grants anyways we had one application which we were able to defer to the neighborhood small grants program which I'll just mention is open right now it's open till April 12th and it's a great little neighborhood granting program that we run as well there were three applications from CTO Sky Community Services and one from the District of Squamish and I'm just pointing that out because we're one of the topics I'm going to bring up later is a discussion around if an organization can submit more than one application and they're for vastly different programs for these organizations but it's certainly something that we should discuss applications that like the general populations and issues that came in through the applications so the some applications cover covered more than one area but the highest amount of applications were for sport and the general population as well as children and youth the next grouping was the environment vulnerable low-income families and District of Squamish facility rentals we had five applications for that outdoor recreation vulnerable low-income individuals education V vulnerable lowincome women and gender diverse individuals we had three applications for seniors programming Children and Youth charity nonprofit education or events and physical Mental Health and Social well-being and then we had one indigenous youth in a community invent so those were the general applications that we received and then so just a little bit about the process I feel like on the third year of partnership with the district the process is pretty smooth we've got great communication with the Arts Council and with District staff so the process was pretty smooth this year some of the types of or the types of programming that any application has to meet is deconcilis intergenerational programming enhancement of neighborhood connectivity environments Equity diversity and inclusion support of physical health Mental Health and Social well-being youth Le initiatives programming that support squish's vulnerable populations and Recreation programming so everyone had to meet at least one of those but you'll notice in the groupings before that we didn't necessarily get applications from all of the these groupings so that's something that we'll continue to reach out to groups that we know that support these types of programmingsoftware for the granting committee and they get these matrixes before the granting committee I think there was seven people on it this year and we try to have people represented from as many different populations and as many different groups in town as possible so the scoring Matrix that they use is there's eight criteria on there some around Clarity of goals and activities showing collaboration and sharing of resources and Community involvement and how it support squish's official community plan and then those criteria are ranked from 3 to Five Points so that is the results from the scoring matrixes so we ended up funding 28 groups for around $98,000 and you can see that the Squamish food bank was ranked the highest and received the most amount of money this year that year or 2023 was a bit tough in that we had so many applications and there's always this dilemma when you're granting as to whether to Grant more money to less organiz or more money to less organizations or less money and try and sped the money out a bit further to more organizations so it looks like this year we sort of spread it out a bit further and there was smaller amounts of money to going to groups but overall scalish food bank and the Women's Center got the two highest amounts and they were primarily for operations and whatnot and then you can see on down what other folks got so yeah so just a review of a few of the projects so the brackendale fers Institute received some money for a youth involvement program and I'm sure you're all aware that they had an astounding attendance this year it was a real banner year for the for the Fall Fair they what they wanted to do was have youth sort of training program and bring them in and get them going on certain projects I guess due to capacity that was a challenge for The Institute but they still had record numbers of Youth show up and do jobs such as photography and volunteer hosts and set up and take down and then other folks just showed up from like Coast Mountain Academy and participated via their own organizing and whatnot so I think it was a really great year for them and they'll probably work on their youth training a little bit more next year that's my understanding Squamish Helping Hands Society recycle bicycle program in 2023 they received and repaired over 80 bikes 40 children were connected with bikes 25 adults were connected with bikes two clients participated in building and repairing bikes and there were two community volunteers and a summer student there was also some really nice Community collaboration with five local Partners who helped with referrals and bike distribution and some local businesses and the picture is actually of some rotary folks who contributed a container for the program for storage and they're painting it there so another nice partnership there as well C to Sky Community Services healthy pregnancy outreach program they the Monday drop in session so normally their program runs on Wednesdays and it's very busy it's been a longstanding program that's really supportive for families in the community and it gets busy they offer lunch they have speakers they have all kinds of resources for moms and babies there some moms just aren't comfortable in that environment so they wanted to offer a drop by program on Monday so this Pro we gave them some funding to help support that those sessions and so they ended up having 87 seven moms show up for these sessions and they do things on so on Monday mornings they set up tables with donations and vitamins and diapers and grocery store vouchers and overall the program provides access to knowledge about healthy practices and means to access healthy foods and mental health support it helps build resilience and new mothers and their babies and fostering wellness and participants build connection to Services resources and support staff in a welcoming inclusive environment and the ripple effect from New Moms being supported impacts the families in their Community I can tell you this is one of the longest standing programs that c to Sky's been running I used to help run it and the it's just incredible what the ripple effect that goes out into the community for how long it's been around and what it does for helping moms have a strong environment to learn from so the Squamish climate Action Network they ran some food education workshops so they ran eight workshops with 240 attendees which is amazing those are some of the examples of the workshops they ran I know that the sourdough Workshop was very popular in December and that those pictures are actually from the fermentation work shop so they're doing really great work out there offering up these educational workshops for people the C to Sky Services again their food skills for families program they were able to run two sessions with the money that we supported them with and they ran one for seniors and one for perinal moms which once again it's about an 8we session and they learn how to different cooking skills and about healthy cooking skills and whatnot it's another great program I was involved in that around that program for a while too so the finally the Squamish Environmental Conservation Society they did some Eagle Run interpretive signage upgrade they refurbished and reused signs from elsewhere and brought them onto the Dyke I believe and then did some refurbishing of signs on the Dyke so you should see some new signage there and lastly the Squamish General Hospital auxiliary Society was fundraising for an ultrasonic instrument cleaning system for the operating room and they we helped them out a bit and then the they did were able to purchase that with additional fundraising and whatnot oh why won't it go it's not moving oh there we go so the some of the observations from this year and some of these may look familiar to last year as it's always a work in process for a while so we'll continue to review and update and improve the application and guidelines we'll work with the District of Squamish to establish whether organizations can submit more than one application to one stream for different programs so right now we're accepting a few applications from one organization but we don't accept applications to the two streams to the Art Council and to the community enhancement Grant Stream So that I don't know there may be some streamlining that could happen there to be make more clarity for applicants what am I on we work with the District of Squamish to establish Clarity on eligibility for organiz ations already receiving permissive tax exemptions so that's a discussion we've been having for a while and to establish Clarity around dos facility rental requests so right now an organization if they want to rent a District of Squamish facility they put an application into us we agree to it and then the District of Squamish writes the check to the organization and then those folks take that money and pay it back to the district so we're also wondering if there's some streamlining that can happen around that process as well you want to

SPEAKER_10
2:14:31 (0:00:03)

say we refer to that as administratively

SPEAKER_01
2:14:38 (0:04:23)

cumbersome so and then Devon already mentioned that we're going to be working on hopefully a partnership agreement process for the 2025 Grant in season coming up so I just one last thing I know that we're here to talk about the Community grants but I just wanted to take a couple of minutes to mention another piece of important work that Squamish Community Foundation worked on this year in 2023 and that was the Squamish Vital Signs report we released that in July 2023 and oh let me just switch screens here there you go so we've had great feedback I I've got hard copies here if anybody wants them I don't know if we want them right now but they were also sent in your package so nonprofits Charities have been using it businesses have been using it realter have been using it I've even seen some stats in Grant applications from it as well and the idea behind the report is that it's Canada's most extensive Community Driven data report leverages local knowledge to identify significant Trends in a range of areas critical to the community and so this year so we have a whole committee and we focused on these eight topics so diversity equity and belonging environment and sustainability food security health and wellness housing indigenous rights and step towards reconciliation transportation and work in the labor market what I will say is the process we had a great turnout we held two Community conversations which informed this document great turnout for those we did a community survey of I think we had 450 people return those surveys and then pulled a lot of data from a lot of different local reports and whatnot and certainly government reports as well and government data so I thought just two minutes to take there was an interesting poll done in the Squamish Chief and it asked what was surprising for you in the Squamish Vital Signs report so I thought this might be interesting for you so the highest one was the average monthly cost of a food basket per Squamish and it ends up that a food basket for a family of four is 1,441 and that'll be found under the food security section and that is actually higher it's about $130 higher than the rest of Vancouver Coastal Health area so we're quite high for food basket here another one that people found surprising were the stats on housing which is not so surprising I guess I don't know which stat in particular but I'm sure you're very familiar with them the dot on indigenous rights and steps towards reconciliation people found interesting and then the last one was Squamish is oh no there was also one around commuting so 8% of people living in Squamish commute to Whistler and 5% to Vancouver I found that surprising because I that seems lower than what I thought it was it seems to have gone down over the years since when I first moved here 20 years ago so and then finally people found smoking and obesity rates surprising so Squamish has a 5.5% daily or occasional smoker rate and it has a 16% obesity rate which are both lower than the provincial and federal averages so this can be found in the health and wellness section but the part that I found interesting in the health and wellness section was around are heavy drinking rates so they're actually quite higher than the provincial average here in Squamish so that was interesting to me so there you go that's the vital signs report I'm happy to come in and chat with people if they're interested on particular stats or they want any more information on it but overall I just wanted to thank Council for giving us the opportunity to administer these grants with you and also with the vital signs there was a nice partnership with the district there was lots of information provided from the district for report but yes so I wanted to thank you for the opportunity to administer these grants and just thank you for offering this funding up to the community year after year thank

Jenna Stoner
2:19:02 (0:00:53)

you thank you so much for the annual report there is so much to celebrate in that and for taking a few minutes to point out the vital signs report although it's not why we're here I think we could spend a full hour talking about it I definitely reference it on a very regular basis I want to say at least weekly just the depth of information that is in there and also just want to recognize and highlight the specificity and the intentionality you spent to incorporate some of the Squamish Nation components in indigenous reconciliation I think that was a real big step forward in this year's Vital Signs report and the way that you did that so thank you for making sure that those statistics and that information is well incorporated into our overall Community surveys with that I'm sure that there's lots of questions around the table and I'll open it up who would like to get us started mayor Herford go

Armand Hurford
2:19:55 (0:00:43)

ahead yeah and yes thank you for all the work in general Vital Signs and so on but particularly this program I remember the I do remember the time where this was work that we that the council took on and so I have some understanding of the complexity and challenges of administering it and there's tons to celebrate here but I do want to just touch on the like those challenges pieces and maybe this is likely a question to our staff just what processes we going to are underway to address that like just so that it'll help guide our conversation here

SPEAKER_10
2:20:38 (0:00:33)

today thank you for the question through the chair we have referred these to the community policy Community Partnership policy review and Analysis process these some of them are easy and some of them are a bit like an onion and when you start to peel them back they're a little bit more than what is first contemplated and so that's why they exist right now in the context of the overall Community Partnership policy work being

Armand Hurford
2:21:12 (0:00:14)

done okay so as with many things that are the multi-layered onions if needed they'll come back to counil so at this point there's process in place and those issues are part of whatever process is in

SPEAKER_10
2:21:27 (0:00:14)

place correct staff are not seeking a motion today obviously from Council to contemplate any of this if there were comments around the table staff are happy to hear

Armand Hurford
2:21:41 (0:00:36)

them okay thank you I'll switch gears now I appreciated the categorization of the types of applications we were seeing could you speak to any Trends or changes over time that you've seen in that is this a departure from previous years as far as the types of groups or initiative groups coming forward or the category of initiatives that they're that they're

SPEAKER_01
2:22:17 (0:00:33)

bringing no I wouldn't say so I think those three are actually usually the top three perhaps in different order from year to year and I would say usually we get more indigenous applications so that's work for us to do and making sure that we get more of those next year I'd say the District of Squamish facility rentals maybe have gone up a little bit more this year no I don't I don't I don't see too much of a difference other than that yeah

Armand Hurford
2:22:51 (0:00:29)

thank you I I'm trying to read into sort of community in or needs in the community that are being unmet with our other programming into what these asks are and if they're changing over time but it's interesting to see that they're stable and I guess the last piece is just in this outdoor recreation versus sport like how are you differentiating between those two when I think about sport I think about Recreation I'm just I'm just curious how much of this is coming from like a recreation demand and the new want is there

SPEAKER_01
2:23:21 (0:01:09)

yeah from what I can remember just let me look at these they the sport is more like field related or indoor related so like Cricket or field hockey or swimming inside like Pirates or something like that indoors whereas the outdoor recreation has more to do perhaps with recreating Outdoors as far as I think some of them were nature learning I'm trying to trying to find the so this was we've already done the 2024 one so I'm trying to remember yeah so there's the pirate Swim Club Minor Hockey Association so those would all be considered sport outdoor recreation that might be biking one the recycle bicycle program might have been lumped into that one and then I think perhaps the stamus school and pack that one was probably one in Squamish team cycling would have been with an outdoor recreation so that's the differentiation okay thank you that's helpful

Jenna Stoner
2:24:31 (0:00:29)

okay just to pick up on one of Mayor harford's questions in terms of the areas for ongoing discussion and process Improvement just so I'm correct in my timing the 2024 Grant cycle is already underway and closed and so this is really looking forward to 202 five is that correct and so our timeline for our partnership policy and the conversations that'll come out of that will inform the next round of applications is that correct

SPEAKER_01
2:25:00 (0:00:02)

yeah 25 202

Jenna Stoner
2:25:03 (0:00:05)

applications I saw councel Anderson's hand go

Eric Andersen
2:25:08 (0:02:25)

ahead first of all I'm not sure what term you used Miss Clark for the community workshops for the vital signs process it's a little while back now that I attended one and once again I found it a an especially enjoyable occasion a productive information exchange and a good learning opportunity I really look forward to those events I encourage any of my colleagues to attend them next round a couple of comments on the observations that you passed on to us for our comment whether the or the issue of clarity on community enhancement Grant eligibility for organizations already receiving permissive tax exemptions the list of organizations who receive these object these exemptions is diverse the amounts are quite diverse and the circumstances of these respective organizations are as well I would feel that you might consider or we might consider a threshold amount if you like because there are very quite a varied list there of small and small organizations and small ounts and so that's my I would I would suggest that it shouldn't be necessary to have a blanket policy I think that may not be appropriate or welcomed by the community on the other issue of working with the district to establish Clarity around facility rental requests my experience with this issue is with the Squamish days events which are busy for our Public Works organization and we have some Changing of the Guard in our public works department so a new team will be addressing their needs and other folks as well I guess what I'd just like to say is I'm quite curious to learn from the public works department their perspective on the efficiency of the process of making requests and booking time with staff they're often pressed as well is my perspective in handling community events but I to complete the picture I am curious about the perspective of other aspects of that of that facility rental request process from the public works perspective thank

Jenna Stoner
2:27:34 (0:00:05)

you thank you for the comments councelor Anderson any other questions from around the

SPEAKER_19
2:27:39 (0:00:02)

table yeah councelor penil go ahead

Chris Pettingill
2:27:42 (0:00:30)

yeah just sort of at odds with the idea of making processes more efficient I do Wonder with the success and you know we're talked about well it's already closed for 2024 has there been any discussion about hey what if we distribute the funds twice a year about half the amount each time or sort of more frequent dispersements in the community or any sort of thought about it whether that would be you know have any impact at

SPEAKER_01
2:28:12 (0:00:13)

all thanks counselor Pettingill I capacity wise that would be challenging to run two processes per year I guess I would be curious what the purpose of doing that would

Chris Pettingill
2:28:26 (0:00:37)

be I yeah I guess just sort of as we're talking about obstacles and so on and recognizing yes it would be a huge sort of a doubling of workload of administrating this but you know for a not for-profit it's sometimes hard to think and plan a year ahead or you know and especially for small programs is there an opportunity for something more Nimble possibly and it's not please don't take this to be like this is where we need to head I'm just sort of asking the question if this is a comment you've received if there's been again any discussion or thought that maybe this is something where there's something there or maybe it's

SPEAKER_19
2:29:03 (0:00:02)

not go ahead Miss

SPEAKER_10
2:29:06 (0:00:25)

guest thank you thank you for the question from a district of Squam staff perspective through once again reviewing our partnership policy and analysis if that is something that we hear coming up through our partners and our stakeholders it's certainly something that we will take away and

Jenna Stoner
2:29:31 (0:00:49)

consider my general reflection on that is that I don't think a lack of applications is the challenge given the number of applications and having almost over $260,000 and we only have $100,000 to give so I think that would be part of my question back to you counselor petting is it in an effort to try and get more applications my question to staff was going to be around the budget I know that this is typically tied to 1% of operating if my brain remembers correctly so how has that value