Committee of the Whole - 19 Mar 2024


1: Welcome to the Squamish Nation Traditional Territory
2: ADOPTION OF AGENDA
3: MOTION TO CLOSE
4: STAFF REPORTS
4.i: Cheekeye Fan Development Update
4: TIME 2:00 P.M. - 3:00 P.M.
4: RECESS 3:00 P.M. - 3:15 P.M.
4.ii: Quarterly Variance Report Year End 2023
4: TIME 3:15 P.M. - 4:00 P.M.
5: TERMINATION
1: Welcome to the Squamish Nation Traditional Territory
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SPEAKER_05
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which has a wide

Cheekeye Fan Development Update
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Speaker_05 presented an update on a long-standing land development project in the Brackendale Farmers Institute Park area. The park is being rezoned from residential to District Park Zone P3, with agriculture added as a potential future use. The draft Land Development Agreement includes provisions for a maximum of 1,215 residential units, 85 of which will be affordable units. The agreement also stipulates that by the time 200 market units are completed, 85 affordable rental units must also be completed. The development includes a commitment to secure 1,200 square meters of commercial space, 162 childcare spaces, and a $1. 5 million cash contribution to the community amenity contribution fund. The development also includes commitments for greenway corridors, active transportation infrastructure, and a central transit node with car share and electric charging stations.

Speaker_08 provided a history of the proposed Chai River Development and debris flow mitigation. The development, which is exposed to significant hazards and risk of loss of life from large debris flows, has been under consideration since 2011. Two expert panels were convened in 2014 and 2015 to provide guidance on hazard event magnitude and risk tolerance criteria. The development received its first reading of the rezoning application in 2016, and a second public hearing was held in 2018. Since then, significant work has been done on securing provincial and federal permits, as well as developing an operations and maintenance financial model. Council members asked questions about the funding model, the lifespan of the project, and the potential need for specialized staff for operations and maintenance. The council did not make a decision at this time, but the discussion indicated that the project is nearing completion of the requirements set out at rezoning.

SPEAKER_05
0:00:01 (0:04:19)

array of commercial uses as well as business service School use and child care the brackendale farmers Institute Park is also being reson from residential zoning to District park zone P3 agriculture is added as a use to the park to allow for potential expansion of agricultural uses in the park in the future and at this time staff are have been working with the applicants on a draft Land Development agreement the Draft line development agreement deals mostly with non-hazardous a Max residential unit count and that is 1,215 units total so there may be you know legislative changes as this development has been in the pipeline for a very long time that occur such as the new legislation that requires you know a different variety of density to be allowed on each single detached lot I think we can deal with that in the future based on the fact that the Land Development agreement will in the end secure a total number of units that are permitted so whether it's a single family or a duplex it you know that is something that we can resolve in the future and doesn't put at risk the overall density cap that the site has as part of the housing mix there are 85 affordable units proposed the Land Development agreement secures those at the 200 unit Mark so by the time there are 200 Market units completed on the site there will also have to be 85 affordable rental units completed and the same for Market rental units so there are 85 Market rental units to be completed by 300 unit Mark there are there is security for 1,200 squ meter commercial space that space has to be completed by 600 Market units within that space there's a requirement to allocate 162 childcare spaces so there's got to be a childcare facility that will accommodate 162 childcare spaces which is based on the district's calculation for child care needs generated by a particular develop there are some mitigation related and when I say mitigation that's Hazard mitigation related subdivision controls there are some local area service tax stipulations making sure that local service area is established prior to development there's no gas Covenant commitment for residential portions of this development there is a commitment to facilitate the transfer of the brackendale farmers Institute park because the park is owned by the province there's limited control that the applicants have over that process however there is there are commitments such as a letter from Squamish nation that supports the district's acquisition of that Park there's also 1.5 million cash contribution to our community amenity contribution fund and that is supposed to come in at adoption there are commitments for strata Park activation and Greenway cor Corridor construction so the development is includes an extensive amount of Greenway corridors and you can see those as green lines on the map those are going to be strata owned Greenways with Public Access there's a commitment to secure Ray Peters Trail as a dedication to the district and then complete upgrades and extension of the trail there's active Transportation infrastructure commitment along Ross Road and Ross Road will have to be rebuilt to District standards in the future and finally there is a commitment for a Central Transit node a car share and electric charging stations in the neighborhood commercial Center and that is it for the Land Development agreement

SPEAKER_08
0:04:20 (0:13:59)

overview thank you now I'd like to provide a history of relevant activities and events in relation to the proposed chai River Development and debris flow mitigation in 2011 the scho nation and District entered into an intergovernmental cooperation Accord that acknowledged Squamish Nation could apply to the province for an interest in chekan Crown lands and to the district for development approval for a single family residential housing and Commercial development subsequently in 2013 a skish nation development partnership now called skish SE to Sky developments or sssd submitted a resoning an ocp amendment application for the chai River Development which is located on the chai aluvial fan and is exposed to significant hazards and risk to loss of life from large debris flows So based on the significant Hazard two expert panels were convened in 2014 and 2015 the first expert panel provided an opinion on what magnitude Hazard event should be considered and the second panel provided an opinion on risk tolerance criteria and I'll speak more about this on the next slide based on the expert panel's guidance in 2015 ssd's engineering consultant BGC engineering prepared a hazard assessment and debris flow mapping for the chekai fan based on that work the district adopted an interim development policy to limit new developments on the chaien in order to manage risk in the absence of structural mitigation and this policy was subsequently incorporated into the official community plan in 2016 the development received first reading of the rezoning application and second reading of the ocp amendment and the district also completed an assessment of mitigation Alternatives that evaluated mitigation options for the chian and I'll also speak to that on a later slide in 2017 there was a first public hearing for the resoning and ocp Amendment applications and in 2018 District staff provided two presentations to council with regards to funding the operations and maintenance costs of the barrier which would be a district responsibility and those presentations evaluated a funding plan for operating in maintenance costs and building a reserve for debris removal following large debris flows there was also an update on discussions with the province in relation to disaster financial assistance to potentially cover the cost of debris removal also in 2018 there was a second public hearing and the chai River Development was granted third reading which included an extensive list of conditions many of which were related to debris flow Hazard and mitigation that needed to be met prior to resoning adoption between 2018 and 2022 BGC developed the detailed design of the chekai debris flow barrier and Associated studies and the district Province and sish Nation engaged an independent expert review panel Who provided letters of opinion on the design I'll speak to that a little in further detail later since 2022 there has been work on securing provincial and federal permits as well as land tenure for the chai barrier and there's also been significant work to develop an operations and maintenance financial model that Miss Souza will speak to in a later slide as I mentioned on the last slide early on in this project two separate expert review panels were convened expert panel number one was tasked with determining what hazard event should be considered for mitigation and subsequent risk assessments they concluded that the largest event that should be considered is a 5 a half million cubic meter debris flow that coincided with a one in 10,000 year return period event the second expert panel was tasked with providing guidance on loss of life risk tolerance criteria and they recommended that risk to loss of life for individuals should be less than one in 10,000 per year within existing developments and less than one in 100,000 per year for new developments for societal or group risk which is considered when there are large groups of people within a hazard Zone such as the chai fan the panel recommended that risks should fall within the broadly acceptable or as low as reasonably practicable or AARP areas of the diagram shown here this is a frequency to number of fatalities diagram and this is identical to a risk diagram that is used in other jurisdictions including Hong Kong Canmore and North Vancouver both panels concluded that all forms of mitigation should be considered and carefully evaluated including mitigation structures like the barrier and non-structural measures such as land use zoning as I'm oh sorry wrong slide here there we go so with confirmation of what hazard event to use and risk tolerance criteria from the expert panels BGC completed Hazard modeling and a baseline risk assessment for existing and proposed development the risk assess concluded that group risk fell within the unacceptable Zone and there were four Parcels near the chai and Camus Confluence that exceeded individual risk thresholds the proposed development increased the group risk as shown on the top diagram the risk with existing development is shown in blue and existing and proposed is shown in green and so this is with no mitigation in place you can see that the proposed development would increase the risk the proposed development site had also had int intolerable risk for individuals within the northern parcels and Parcels closest to Highway 99 for council's context it's worth noting that the chai fan is one of several areas within the community that have unacceptable risk the district completed a risk assessment for the Squamish River and Coastal flood plaines in 2019 that showed that they also had unacceptable risk to loss of life even if dkes were upgraded well above provincial standards which would come at a very significant cost given this the district's approach is to reduce risk to as low as reasonably practical through ongoing Dyke upgrades by restricting densification in high-risk areas and regulating all new development to meet the requirements of the flood plane bylaw and this example highlights that accepting risk is necessary in some cases where there are existing communities within Hazard areas and that mitigation to acceptable levels is not always as possible and must take into account considerations such as available funding following the risk assessment and prior to BGC entering the detailed design phase of the barrier the district retained kerid liell to complete an assessment of mitigation alternatives to independently evaluate mitigation options and determine the best approach moving forward the evaluation considered a range of mitig ation options including barriers basins BMS and channelization in various locations on the fan as well as WID skill Retreat of existing development from the F the report recommended that an approach for the district to work with sssd to advance the design of a large barrier at the apex of the chai fan in order to confirm that the barrier was feasible from a financial and permitting perspective and to allow for proper evaluation of anticipation operations and maintenance responsibilities and costs the advantages noted in the report of this approach were that Capital costs would be funded through development and the development could create a mechanism to fund ongoing operations and maintenance costs and finally that a barrier at the apex of the fan protects the greatest area in comparison with the Alternatives the report provided 33 recommendations that were recommended to be taken into account in further considering the barrier and many of those were subsequently incorporated into resoning conditions at third reading since third reading in 2018 sssd have been working with their engineering Consultants BGC on the detailed design of the barrier the barrier would be among the largest in the world and it's designed to be located southeast of cat Lake in the chekai river Corridor it would be a 24 meter tall open check Dam composed of roller compacted concrete and the design includes a tapered opening in the middle of the barrier that narrows to six meters wide at the narrowest point the slot also includes eight steel beams designed to capture debris during large debris flow events that can be adjusted in the future if necessary the barrier would be over 200 M long from to end 7 m wide at the crest to allow for maintenance vehicles and over 40 m wide at the base with a total storage capacity of 2.4 million Cub meters and there would also be a bridge designed to span across the opening to allow for Access across the barrier the capital cost to build the structure is estimated at over $100 million based on provincial guidelines all new dkes approved under the Dyke maintenance act must be owned by local governments the barrier would be considered a dyke and the district is therefore responsible for ownership and operations and maintenance costs and responsibilities which includes annual and postevent inspections vegetation management of burms that are associated with the barrier as well as access roads access road maintenance repair and replacement of the barrier components sediment management within the Basin post-event restoration which would include repairs and sediment removal following large events it's estimated at the stage that a sediment clean up following a major event would take between five and 10 years and would come at a significant cost in 2018 after third reading of the zoning and ocp Amendment bylaws at the initiation of the detailed design phase of the barrier the district squish nation and Province engaged an independent expert review panel or ierp to review and provide advice in relation to the detailed design given the highly technical nature the IP reviewed and provided four letters of opinion on the detailed design and Associated studies their scope was not to certify or approve the design of the barrier but rather to provide Assurance to the district Province and squish nation that the design was reasonable and met applicable professional practice standards BGC are ultimately responsible for the design of the barrier as the engineers of record overall in the IP's opinion the detailed design and supporting documents were considered reasonable and met the applicable professional practice guidelines in 2018 at the third reading of resoning the district established a number of conditions that needed to be met prior to adoption many of these are related to Hazard as shown on this slide generally most conditions are considered to be met including preparing debris flow modeling committing to make those Maps public at resoning adoption allowing the district or other land owners to utilize the debris flow model at Cost updating the Baseline risk assessment preparing the detail design as well as the operations and maintenance manual and Associated cost estimates completing a final risk assessment confirming that risk tolerance criteria can be met and that the proposed development is safe for the intended use there are three conditions that remain outstanding and require further work the first is securing all permits nearly all permits have been received with the exception of the Fisheries act authorization which has not yet been issued but is expected to be issued soon potentially in April the second is securing land tenure a license of occupation has been provided by The Province for district signature and is currently under review by the district saff recommend that this condition will be considered complete once Council agrees to accept the rule as local dying Authority for the barrier which would be at resoning adoption and also completing a servicing agreement allowing sssd to construct the barrier in the district's name and finally the last outstanding condition is with respect to operations and maintenance funding model which is under review by staff to ensure that it meets District needs and on that topic I will hand it over to miss Souza who can speak in further detail on financial

SPEAKER_15
0:18:20 (0:04:16)

implications so a condition of resoning is that sssd prepare and operations and maintenance funding model sssd has submitted the model to the district and to note the model is for a 100-year time frame the operations and maintenance funding model costs can be grouped into three categories regular operations and maintenance asset management and post-event restoration costs the financial model is in $ 2022 and therefore all costs presented during this presentation are also in $ 2022 operations and maintenance cons consist of items such as Staffing inspections vegetation management maintaining equipment and access roads and sediment management for small events it is estimated that the annual operation and maintenance costs will be between 446000 and 637000 I'd like to note that the operations and maintenance funding model submitted by sssd estimate estimated operations and maintenance cost to be 111,000 to 260,000 per year the district has added its Staffing costs and smaller event sediment management at the June 2018 council meeting Council supported moving forward with the concept of some form of shared local area service Taxation and general taxation model on average local area service tax for operations and maintenance costs can range from0 to $ 5660 per unit per year and general taxation can range from 0 to 637000 per year which is equivalent to a 0 to 1.7% tax increase the ranges depend on the shared split between the local area service and general taxation Capital repairs and Replacements over a 100-year period in the operations and maintenance funding models submitted by sssd estimated to cost a total of $2,700,000 on average the local area service tax for Asset Management ranges from 0 to $191 per year per unit the general taxation range is $0 to $217,000 per year which is equivalent to a 0 to 0.6% tax increase the ranges depend on the shared split between local area service and general enal taxation the amounts collected for Capital repairs would be added to a reserve in 2018 staff presented to council that the district could potentially manage the financial risk of post-event restoration through Insurance since 2018 further work and investigation has been completed regarding the viability of insurance Assurance is assessed year toe and therefore not guaranteed over the long term in addition due to the highly specialized Insurance product that would be required the pool of insures is small which increases the risk of insurance not being available over the long term staff with the advice of the municipal Insurance Association of BC do not recommend insurance as a viable option for further consideration to manage Financial Risk of post-event restoration therefore the model utilized in 2018 can no longer be considered a viable option rather alternative funding mechanisms to cover potential future post-event restoration costs are being investigated and as a condition of resoning will be presented to council as the work is completed the next steps are to finalize the capacity agreement with sssd to assist with District Staffing costs related to file sorry related to this file and to continue to work with sssd to address resoning conditions this brings us to the end of the presentation so I'll now turn it back over to the chair thank

Jenna Stoner
0:22:36 (0:00:44)

you thank you very much for the overview just so folks are aware this is an update from staff on this file as staff mentioned it's been in the pipeline for a long time and this if even the second rezoning was done before any of the current council is was around the table and so this is an opportunity to bring us up to speed on when the file is at given that we are nearing completion of the requirements or conditions that were set out at resoning there's no decision to be made by Council today but this is an opportunity to ask questions and clarify anything that may be on your mind so with that I will turn over to council for questions and I'll start with mayor

Armand Hurford
0:23:21 (0:00:41)

Herford thank you for the presentation the quite a long history on this on this F I'm going to start with the F funding piece for I suppose operations and for the C for clean out Asset Management that whole that whole sort of three-part equation and the local service area and general taxation being the two sources that we're discussing do the folks inside the local service area they would also pay property tax so they those two impacts would be sort of layered on for those folks that would fall inside the area is that is that correct haven't dealt with one of these before

SPEAKER_15
0:24:02 (0:00:04)

through the chair yes you're

Armand Hurford
0:24:06 (0:00:34)

correct okay and the barrier protects I get the this development is the driver of the con the construction of it but will protect other properties and has that been worked into the fund into potential funding models as how the other properties would contribute or could contribute if should their land use change over time because of the construction of the

SPEAKER_15
0:24:41 (0:00:08)

barrier through the chair just for a point of clarification are you speaking to General Taxation and the local area service tax

Armand Hurford
0:24:49 (0:00:42)

yeah I guess the I guess that would be just when we're thinking about when staff is thinking about those things if additional uses are proposed and now facilitated by construction of the barrier in other properties outside of this development is there a mechanism or what mechanism would be used for them to be able to contribute is that sort of an expansion of the service being included in the service area as part of a potential rezoning or to contribute that like how does this how do What mechanisms exist and have staff turned their mind to that yet as are contemplating how this can all come together

Jenna Stoner
0:25:32 (0:00:02)

pass that to Mr valenz go ahead

SPEAKER_05
0:25:34 (0:00:40)

thank you through the chair there are mechanisms that can be applied to rezoning applications and presumably any future development outside of this development site will require rezoning so we do have tools like a community man contribution policy we also have policy in artificial community plan that Direct us to prepare a Subara plan once mitigation is in place to guide the future development on the chai fan and a funding mechanism such as that could be incorporated in that Subara plan for up zoning future

Armand Hurford
0:26:15 (0:00:02)

properties okay thank

Jenna Stoner
0:26:17 (0:00:04)

you councelor Hamilton next go

Andrew Hamilton
0:26:22 (0:00:52)

ahead thanks very much and thanks for the update on this large project large and many anyways the when we think about these large projects the lifespan of these projects from the asset management perspective the staff report reflects a 100-year Asset Management life lifespan but then when considering the operation and maintenance section it considers a like a the 10 to 30 year or the is it the 30 to 100 year the 30-year return period for operation and maintenance and that's mostly in debris flow removal why what's the reasoning between picking two different lifespans for two different aspects of the

SPEAKER_15
0:27:14 (0:00:41)

project through the chair from an operations and maintenance perspective the model submitted by sssd as you noted is the 100 years so the amounts without the volume class one is over the 100-year period and then what we did was consider a volume class one smaller events that could be undertaken in terms of annual operations and maintenance and the probability of that event in the one in 30 years was brought into the annual operations and maintenance cost over the 100e

Andrew Hamilton
0:27:56 (0:00:20)

lifespan okay thanks I think there's yeah there's some thinking about probabilities happening that are difficult to deconvolute okay my second question is on local area service taxation do we currently have any local area service taxation agreements within Squamish or would this be the first one

SPEAKER_15
0:28:16 (0:00:03)

through the chair this is would be the first

Andrew Hamilton
0:28:20 (0:00:21)

one and following on from that is there a conceptual or is there some consideration of a difference between a debris flow barrier and a dyke that we should consider when considering whether to do use General taxation or local area service

SPEAKER_15
0:28:41 (0:00:33)

taxation through the chair local area service tax byla can be utilized by the district at any time the condition of it is it needs to benefit the local service so some the taxpayer has to be benefit from the local service it is very nuanced and we will be bringing that back to council at a future date hopefully that answers your question if you'd like more information I can definitely provide it

Jenna Stoner
0:29:15 (0:00:01)

go ahead Mr olston

SPEAKER_08
0:29:17 (0:00:34)

I just wanted to add I think one thing that's different in this case is that there's a willing land owner who's willing to consent to a local area service whereas imposing a local service within one of our existing flood planes would require consent from the a majority of land owners and so that makes it a lot more challenging to retroactively impose a local area service so this is sort of an opportunity because there's a new large development that are willing to enter into a local area service

Andrew Hamilton
0:29:51 (0:00:40)

tax right yeah I see that okay and my final question was on the idea of post-event recovery expensives do we have any other reserves like do we have a reserve set aside for flood fire earthquake these are all hazards that we'll face or do we do we not what reserves do we have

Jenna Stoner
0:30:31 (0:00:03)

pass over to miss

SPEAKER_13
0:30:35 (0:00:30)

box thank you for the question through the chair so the district does not have specific reserves for emergency situations however Council will note in 2021 that a general operating Reserve was established and it removed any funds that were sitting in the unappropriate communal Surplus and designed to be able to be utilized for should there be an emergency in the future now that Reserve is currently sitting around 9 million at this

Jenna Stoner
0:31:06 (0:00:09)

point and for those listening on Ryan Miss box is our general manager of financial services thanks for stepping in do you have any further questions

Andrew Hamilton
0:31:15 (0:00:02)

no that's it for now thanks

Jenna Stoner
0:31:17 (0:00:01)

councelor Pettingill go ahead

Chris Pettingill
0:31:19 (0:00:32)

yeah thanks in some of the background documents it speaks to a chance that instead of cleaning out the barrier you might need to replace it and then we're into Capital costs for replacement not just maintenance do we have an understanding of what the likelihood of that is like I understand there's some understanding of likelihood of different event sizes or return frequency I guess but in terms of the probability of having to replace the structure itself do we understand where that falls

SPEAKER_08
0:31:52 (0:00:31)

into through the chair that is a potential outcome I think that it would depend on the cost of building an alternate structure in relation to the cost of cleaning out sediment and debris behind the barrier and I think depending on at what point in time that occurred that there would need to be an analysis at that point to confirm what is the most cost effective and feasible way to restore mitigation for the

Jenna Stoner
0:32:24 (0:00:39)

fan not seeing any other hands I'll put myself on list and I'll come to counselor green law Mr Rolston you mentioned that the hazard risk profile in this area is not unique to Squamish we live in a highrisk area unfortunately with lots of natural hazards can you speak to where this might sit on our priority risk mitigation list that came out of the integrated flood Hazard management so relative to the other risks where we're putting in thoughts around Capital Asset Management for hazard mitigation where does this fall on our priority list relative to the rest of the

SPEAKER_08
0:33:04 (0:00:56)

district through the chair so I provide a little bit of chronology first the district completed an integrated flood Hazard management plan so that preceded the risk assessment so it was completed and priorities were determined prior to having the quantitative risk assessment which was completed the following year and then over the past several years we've received updated information on risk in relation to the chaien so all of these risks have not been all brought together and considered the chai fan was intentionally excluded from the integrated flood Hazard management plan knowing that there was this parallel process that was taking place and so all of these hazards have not been brought together in a single place to determine how the relative priority Stacks up

Jenna Stoner
0:34:00 (0:00:36)

okay that's helpful thank you and then miss Suza you mentioned in your presentation and it says in the staff report that the operation maintenance funding model which was required as a condition of rezoning had a annual cost of 447 to 637 based on our estimates but the model that was submitted by sssd is was 111,000 to2 60,000 can you just explain what that level of discrepancy is between what was submitted versus our estimates

SPEAKER_15
0:34:36 (0:00:35)

through the chair the district did an analysis in terms of what our staffing costs would be for maintaining the barrier so the district Staffing costs have been added and then also based on the sssd model of the volume classes what the annualized volume class one would be so those it's those three pieces is the pieces that was submitted by sssd District Staffing on top of that and then small event management are the three

Jenna Stoner
0:35:12 (0:00:05)

pieces sorry can you re explain the inclusion of the class one

SPEAKER_15
0:35:18 (0:00:14)

event through the chair is actually you know what to discuss probabilities it might be better for my colle leag David Rolston to are you okay discussing volume class

SPEAKER_08
0:35:32 (0:00:35)

one through the chair volume class one are small events between zero to 30-year return period so these are more regular the type of debris flow events that we would occur on a regular basis and part of more the normal operating cost so they were sort of delineated from the larger debris flow events that are more infrequent and would come at a higher cost so volume class one the small ones were kind of lumped in with the asset management cost just kind of more as an a day-to-day type of

Jenna Stoner
0:36:07 (0:00:13)

expense okay and just out of curiosity do we have any idea what a volume class one event impact would have on the community if a barrier didn't exist so if a class one event were occur tomorrow what would the impact

SPEAKER_08
0:36:21 (0:00:33)

be through the chair so there would be we have Hazard mapping for all of the volume class events that are available generally for an event of that magnitude we' probably expect impacts closer to the river Corridor so there could be erosion and sedimentation most of the impacts would be seen near the Confluence of the chekai and Camus rivers and there are some developed properties down there so there could potentially be some property damage generally it's more minor in nature for those smaller events

Jenna Stoner
0:36:54 (0:00:04)

and Municipal infrastructure wise there's a bridge and a road but that's

SPEAKER_16
0:36:59 (0:00:02)

about

SPEAKER_08
0:37:01 (0:00:07)

it I think the amount of lim of Municipal infrastructure impacted by a volume class one event would be pretty

Jenna Stoner
0:37:08 (0:00:13)

minimal that's helpful thank you and then my last question was just when does the split between a local service area tax and general taxation need to be determined is that a condition before rezoning or do that happen after the

SPEAKER_15
0:37:22 (0:00:18)

fact through the chair so condition in the Land Development agreement will be the petition for the local service or local area service tax but the actual taxation model doesn't need to be determined at that point however once we have all information we will be bringing that back to council for

Jenna Stoner
0:37:41 (0:00:04)

consideration okay thank you I have counselor green law go

Lauren Greenlaw
0:37:46 (0:00:13)

ahead thanks just building on some of the questions from councelor Stoner I was just wondering are we going to need to find specialized staff to complete the operations of maintenance for this

SPEAKER_08
0:38:00 (0:00:35)

the chair items like access road maintenance and vegetation management would likely be completed by District Public Works Crews any sort of specialized work would likely be through contractors so be retaining contractors for as well as consultants for U things like annual or postevent inspections any type of specialized work or anything requiring specialized equipment that the district may not have so yeah anything more complex in nature would be likely contracted

Lauren Greenlaw
0:38:36 (0:00:11)

out okay thanks and then I was just wondering in terms of the operation and maintenance cost estimates over time do they take into account any

SPEAKER_15
0:38:47 (0:00:08)

inflation through the chair it's all in 2022 right now okay

Jenna Stoner
0:38:56 (0:00:03)

thanks I saw councelor pettingill's hand go

Chris Pettingill
0:38:59 (0:00:44)

ahead yeah I just want to make sure I understand the service area stuff properly so I understand that the starting point or proposal right now is a service area for this development and then General taxation to fund the operations and management but this barri would protect a whole bunch of property Beyond this development and some of it would become developable and the ocp may change over time and so on does it require a new petition for if someone says or like do we have a mechanism by which hey as part of your rezoning you have to petition or agree to join the service area do we have to petition everyone or someone can just sort of sign on as part of their

SPEAKER_15
0:39:44 (0:00:10)

rezoning through the chair it's everyone so any changes to the local area service bylaw or area you have to go back to petition or asent

Chris Pettingill
0:39:54 (0:00:30)

vote okay and then similarly so setting aside the service area but in terms of a late Comer fee of sorts like you know you as part of your rezoning in this area we would like to see a contribution to the operations and management Reserve is that something that we have the ability to do or especially with all the changes in cac's and so on or could this be captured in ACC or we just haven't gone down that road to

SPEAKER_05
0:40:25 (0:00:29)

understand through the chair currently the legislative environment is such that cac's are still possible so at this time the answer would be yes if someone is going through the resoning process you know a portion of their committee man contributions could be directed to the operations and maintenance of the brief flow barrier but that's just the current situation things could change in the future but at this point it's

Jenna Stoner
0:40:54 (0:00:06)

possible councilor Hamilton go ahead

Andrew Hamilton
0:41:01 (0:01:21)

thanks very much I'm I looked for I couldn't find I'm sure I'm sure it exists I just wasn't able to find it the sort of a debris flow a hazard mapping of what sort of level of volume flow would be impacting a certain area and when I think about the infrastructure and the major impacts as we go the bridge Highway 99 across the chai river that I think is the first piece of infrastructure that would be impacted and then we've got the chekai Camus Confluence where there's a municipal bridge and there's some properties and I think the next one going out from that major piece of infrastructure would be the middle school and the elementary school could you give me an idea of what sort of volume class events would impact Highway 99 what sort of volume class events would impact the cheki Camus Confluence at a level that would potentially damage the bridge and what sort of volume what sort of volume level event would be required to impact Don Ross Middle School and brackendale

SPEAKER_08
0:42:22 (0:00:41)

elementary through the chair all of that Hazard mapping has been provided it hasn't been included in any of the reports because it is proprietary at this point in time one of the resoning conditions is to make all that mapping public at the time of resoning adoption so the district has seen those Maps we have hard copies of them in terms of answering your questions and putting a defined return period I'm hesitant to do that at right here and now because I don't want to give you in correct information but we can certainly follow up with that

Jenna Stoner
0:43:03 (0:00:38)

information Council any further questions at this time staff your presentation included a slide on next steps and as I mentioned at the outset this is really just kind of a primer to get us in the community back up to speed it looked like we were getting close to list of conditions being completed do we have an anticipation on timeline for next steps and what or yeah there was some component there but what does that look like going

SPEAKER_18
0:43:41 (0:00:31)

forward thank you through the chair it's a little bit like a marathon The Last Mile can be the hardest sometimes and so staff are working with the developer the developers group on the final conditions and then once those have been satisfied we will come forward with readings for the rezoning bylaws Beyond a committee of the whole so we'll keep we'll keep Council and the community updated on timing as soon as we have a better idea of what that looks

Jenna Stoner
0:44:13 (0:00:27)

like all right counselor French I had one additional question Mary did you have a question or you in move my last question and now I'm going to forget it because I didn't write it down so never mind moved by the staff recommendation mooved by councelor French seconded by mayor Herford comments go ahead you can start councelor

John French
0:44:41 (0:00:43)

French thanks chair and our CAO said what I was going to open with this project like no other in the district work files is truly a marathon and definitely is not a Sprint and it's a complic ated Marathon it's being run on road it's being run on Trails over Bridges and all kinds of difficult terrain and so all of that to say to staff thank you for the great work not just to prepare for this meeting but all the way back to 2011 and when this conversation began this update has been very helpful and thankful for the

Jenna Stoner
0:45:24 (0:00:03)

information mayor Harford

Armand Hurford
0:45:28 (0:00:44)

yeah thank you for this opportunity to have a to have an update and it and the back the amount of background documentation provided was truly staggering so I know that all the folks just so much work has gone into getting us to where we are I'm looking forward to the next steps here and it is quite something to be living with one of the was it the most study alvial fans in the country if not in North America or Beyond so I'm excited about the prospect of grappling with these NE these next steps to provide a level of protection to the community thank you

Jenna Stoner
0:46:13 (0:00:02)

go ahead councelor

Eric Andersen
0:46:15 (0:02:45)

Anderson thank you I guess my comments are on how important those next steps will be when we can finally get to them I spoke at the 2018 public hearing so did my mother she spoke against me on the issue of General taxation I felt at the time and I do still today that the general taxation must be considered because of what is at stake for the community at large in the chai fan and its future land use the lands in fact have been pre zoned for the forest industry a portion of them over 20 years ago and so we have long-standing plans for how we're going to be able to use or wish to use or need to use the chai fan for a long time now the I note in the report to council under prepared for the future there isn't really an emphasis here yet on the economic development importance or the our one of our goals under prepared for the future is securing and improving our inventory of employment lands and not least medium Industrial in that category so it's not there now I just note that but in we need to be speaking and addressing about that topic in future another aspect of the report to council under ocp policies we do have two ocp policies concerning industrial uses in the chai fan and this shouldn't be overlooked we do have a commitment for a for Century land strategy and we also have another policy concerning uses that don't require the terrain Hazard mitigation and what that means how do we activate those lands right now it's onerous for land develop users to use that route because of all of the costs of the professional sign offs and the engineering and so forth finally on the report to council under cross- departmental collaboration I don't see a reference to Economic Development and I think we must understand all of us and the public how important the chai fan is for the long-term economic development of Squamish so finally I think we must need we need to be ready for making plans and for those uses and for the investors and for our next industrial park or Business Park is that's where it's going to be and it takes years to plan an industrial park we have a waiting list of companies I can think of 12 companies offand already significant Employers in our community or who want to be who want to Solutions so I guess I'm just expressing that to hope that we can sooner rather than later start discussing the economic development potential the chai fan and satisfying already existing needs thank

Jenna Stoner
0:49:01 (0:00:03)

you Council Hamilton do you have any

Andrew Hamilton
0:49:04 (0:01:31)

comments yeah thanks very much yeah this is indeed a big project with big numbers and we're considering very long time scales we're looking at numbers here and when we look at you know a one in 10,000 year event yeah it's hard for the human mind to consider what 10 10,000 years really looks like and I'd like to encourage everybody to think about the probabilities of events occurring in relation to the other hazards that we face in living in this community the BC auditor general has put a roughly 10% chance of a major earthquake like a class n earthquake in the next 50 years we don't spend a lot of time we do think about it now and again we don't spend a ton of time thinking about it but that's within some of the categories of events that we are considering are well beyond that category yeah so when we're thinking about these large impact events I want us to think also about the small probability of them occurring anyways thank you very much for the work on this is a very difficult piece of work and I do sincerely look forward to seeing it come to come to construction thanks

Jenna Stoner
0:50:36 (0:00:00)

councelor

Chris Pettingill
0:50:37 (0:01:38)

pingale yeah thanks it is definitely a challenge to wrap your head around the probability versus the cost and sort of largest in the world structure and wrap your head around and all that I mean I intuitively and maybe this is where I need some more understanding of probabilities if we got that 10% chance of the magnitude D earthquake that's probably going to cause the level six I think de brief flow here and so you know if that's you know so maybe we are in fact aligned there but I will say you know I've been following this since before I was on Council and I know it's been a challenging process and we're trying to I think work our way through it and I'm glad for that there does seem to be a lot of opportunity if we can open up that area and protect it and we know some people are at risk now and so providing that critical protection is important yeah it's just challenging to wrap your head around so I'm glad we have so many experts in the room I there are a few things in the Land Development agreement that jumped out at me I it seems sort of not the thing to focus on at this point the sort of bigger picture seems a little more challenging but assuming that we can get there on the debris flow barrier and it seems like we are making progress you know I think we' like to see us really focus on sustainability and no gas across the whole thing and you know maybe some more density and it's probably opportunity for all in there and I know you know we don't want to Sidetrack ourselves but I think I just wanted to get those points in and hopefully yeah we'll keep moving

Jenna Stoner
0:52:15 (0:02:37)

forward thank you I'll make some comments and I'll come to you councilor green law yeah thanks for bringing us up to speed both Council and the community on this long file I think it is interesting to see like some of the components that are in the Land Development agreement thinking back to when this actually came to fruition that there's actually affordable housing that's provisioned for and then also keeping in mind that the original application came in 2013 under a very different set of policies and guidelines than what we currently have today we have a brand new ocp since then so I think keeping that context in mind is important and where we actually have continued efforts to open up negotiations with a developer or not given how much work has been done since third reading was given I think at times I thought it was a bit of a long shot and maybe wasn't really going to happen but here we are there's an immense amount of work that has happened I think in many ways it's been leading in the way that it has been approached in conjuction with Squamish nation and the developer and the district and the province at the table it's amazing to see the number of Minds that have come together to try and address this really complex challenge I don't have any specific comments at this time I think one of the things that comes out in the report that has changed since 2018 is the availability of insurance and what that means for us as a district in terms of operation maintenance and where our level of risk tolerance is with respect to when those events occur and how much money we need to be putting aside and so appr appreciate the ongoing work that's continuing to try and figure out an appropriate funding model to get us there I think the reality is that we knew that as we were going to start to mitigate against Natural hazards that there is a cost in doing so we've also come a really long way in the way that we manage our assets and we plan for them we don't I don't think we've had this level of due diligence on a lot of our assets up until about five or six years ago and so we're also bringing in a brand new very expensive piece of infrastructure under a whole different Financial regime which I think is financially prudent but also keeping in check the value that having that protection can have for our community more generally I think is the important balance that'll be made here as we continue to try and assess those conditions before adoption so thanks for the update and Council green do you have any

Lauren Greenlaw
0:54:52 (0:00:39)

comments yeah well thank you for the update it's a very deeply Technical and complicated project that's been several councils now and I don't know how many staff members but I'm sure quite a few and it's such an important project for ensuring the safety of many members in our community and future assets as well ensuring their safety I do get a bit nervous when I hear terms like largest in North americaworld I don't particularly like being the first in some circumstances but I'm confident that this thoroughly investigated Hazard is being held at the kind of you know as a geologist reverence and respect that it deserves so thank you very much for all your

Jenna Stoner
0:55:32 (0:04:41)

work thank you and with that I'll call the question any opposed motion carries unanimously thank you very much for the update and we'll see you soon Council will take a five minute break just let staff turn over and bring up their presentation we'll come back at 3:20 to get us back on track team e

Quarterly Variance Report Year End 2023
1:00:13 (0:35:42)

Heather Boxw, General Manager of Financial Information Technology and Procurement Services, presented the year-end 2023 quarterly variance report to the council. She was joined by Roland Russell, Senior Financial Analyst, and several budget managers. Boxw informed the council of an improvement to the year-end quarterly report and carry forward amendment process. She highlighted that the 2023 fiscal year faced significant economic challenges, including high inflationary cost pressures, contractor availability challenges, and supply chain disruptions. The district received 1. 7 million in capacity funding from WG and Fortis to manage the district's regulatory requirements associated with the WG and Fortis Eagle Mountain gas pipeline project. The Queensway lift station required emergency work in early 2023 to replace a collapsed manhole, impacting the 2023 fiscal by approximately $1 million. The district also ratified a three-year agreement with the Canadian Union of Public Employees, which included an 11. 5% increase to union salaries across the 2022-2024 fiscals.

The council members, including Mayor Armand Hurford and Councillors Andrew Hamilton and John French, asked several questions about the report. Mayor Hurford asked for clarification on the categorization of delayed projects. Councillor Hamilton asked about the water meter installation project and its alignment with previous council discussions. Councillor French asked about the Brenan Park Recreation Center trailer acquisition and the status of the pickle ball courts at Eaglewind. The council members also discussed the Mamquam Ring Road project and the employment land model 2. 0 project. After the discussion, the council members expressed their appreciation for the report and the work done by the staff. The council then passed the staff recommendation for the year-end 2023 quarterly financial report.

Jenna Stoner
1:00:14 (0:00:31)

all right welcome back everybody we are in the committee of the whole for March 19th for the District of squirmish on item 42 on our agenda which is the quarterly variance report year end 2023 our staff will all be happy that we're back on time and hopefully you'll get out of here at 4:00 we have a full room with lots of budget managers here to be able to respond to any questions but I will pass it over to Mr Russell to miss box to open us up please go

SPEAKER_13
1:00:45 (0:05:44)

ahead thank you chair good afternoon Council my name is Heather boxw general manager of financial information technology and procurement Services have a mouthful and my pronouns are she her so I can be addressed accordingly I am joined today by Roland Russell senior financial analyst as well we have several budget managers as you can see both here in Chambers and online who are here to support counil with any questions you may have on their budgets next slide please so I'm happy to inform Council of an improvement to our year end quarterly report and carry forward amendment process in Prior years the Q4 financial report and carry forward financial plan Amendment were brought to Council on separate Council dates however this year in an effort to provide council with a more fullsome view of the results and how it relates to the financial plan carry forward Amendment as well as in an effort to reduce the need for duplicate disc duplicate discussions the Q4 financial report and projects results has been presented today in the committee of the whole and then the Carry forward Amendment will be in the regular meeting this evening to note our external audited financial statements and discussion will occur in May after the completion of the 2023 Financial or fiscal audit process the objective of the committee of the whole discussion today is that the District of Squam much received the year end 2023 quarterly financial report as presented to the committee of the whole for information slide thank you so I'll provide a very high level snapshot of a few highlights of the year then we'll pass it on to Mr Russell and the budget manager to discuss their projects in detail overall the 2023 fiscal continued to face significant economic challenges with high inflationary cost pressures contractor availability challenges and supply chain disruptions which were felt across the operations and capital budgets in 2023 the district received 1.7 million in capacity funding from the wng and foris to from WG and Fortis sorry to manage the district's regulatory requirements associated with the WG and fores Eagle Mountain gas pipeline project a long-term capacity agreement has been reached for the duration of the project the Queensway lift station required emergency work in early 2023 to replace a collapsed man Hole the impact on the 2023 fiscal was approximately $600,000 in capital and $400,000 in operations a capital amendment was made in the 2023 spring amendment to increase the capital budget to fund the impact an operations am amendment was not required as the additional revenues to the Wastewater fund surpassed additional expenditures the district ratified a three-year agreement with the Canadian Union of public employees so QP which included 11 a half% increase to Union salaries across the 2022 2023 and 2024 fiscals and a 4.5% inflationary support lump sum payment for a total a total of approximately 2.5 million the agreement ratification is heavily influenced by pattern bargaining which created significant pressure on negotiations as lower Mainline agreements settle higher than in anticipated to assist BC communities with infrastructure funding constraints and rapid growth The Province provided communities across BC with a one-time growing communities Grant the district received $6.3 million which was utilized to assist with the Public Works and facility and Brenan Park renovation funding as well the district was awarded several other grants in 20123 including but not limited to investing in Canada's infrastructure program for the Wastewater treatment plant the jimmmy Jimmy Jud slooh and then a disaster mitigation and adap adaptation fund and cmhc housing accelerator fund grants finally High interest rates led to approximately 4.9 million earned in cash held and reserves in working capital so utilizing single-ear project spend as a percent of budget is most consistent metric that the district has available to measure for completion rate year-over-year as a key performance indicator in terms of special sorry in terms of project spend and completion rate on the report you have in front of you in the variance report special operating single year projects is approximately 52% of budget which is similar to the three-year average of 55% to note while reviewing the carry forward report it was identified that the real estate and Facilities master plan predevelopment project was classified as is a single year project but the intention is that project would span over multiple years so that would indicate that the completion rate for special operating projects is actually more at the 63% level single year capital projects completed at approximately 65% of budget which is an improvement over the three-year average of 55% so with that I will hand it over to Mr russle to walk you through more details

SPEAKER_11
1:06:29 (0:10:15)

good afternoon chair members of council we have a relatively short agenda we're going to discuss the fourth quarter Financial results we'll talk about special and capital operating projects and then we'll open the floor to discussion so with respect to revenues we're going to highlight some things that oh In fairness have already been highlighted by Miss box of the items that we noted some of the things that perhaps we didn't speak to were an increase in community amenity contributions I shouldn't say an increase or probably more accurate statement would be receipt of community Min contributions to tuna $1.4 million we had received a grant from the province of BC for 6.3 million which has been transferred to a provision we receive funding for major industrial major projects industrial a portion of that was committed and spent this year the remainder has been transferred to provision to fund project costs in the future we've seen additional utility revenue year-over-year are higher than budget by 1.1 million and as alluded to earlier increased interest income by approximately 4.9 million and lastly on the revenue side our Transit revenues were higher than the established budget in 2023 that was due to the transfer of BC Transit Reserve so historically BC Transit had held any surpluses in a reserve that they maintained in 2023 they changed their policy and they transferred the those funds to the district and the district placed those dollar in the transit provision on the expense side some of the highlights that we would like to inform Council of are as mentioned earlier Queensway lift station and madej emergency repairs approximately $400,000 and that is as it says it's an emergency those were not budgeted expenditures in 2023 our RCMP costs were approximately $800,000 less than our budgeted amount for the RCMP contract and that value was transferred to the protective services provision that $800,000 in reduced RCMP contract cost was due to the rcmp's ongoing challenges with maintaining full Staffing allotments and this is not unique to Squamish it has been an issue for the RCMP throughout BC and I'm quite sure other places in Canada our Transportation costs were slightly higher than budget this year and that is primarily due to increases in Fleet expenses so associated with fuel and parts so we estimate how much we're going to spend on fleet over the year and our budget estimation was somewhat low Economic Development costs are were higher on the expense side and also on the revenue side due to Municipal Regional District tax or hotel tax that's approximately $500,000 and lastly parks and recreation parks Rec and culture their expenses were slightly higher than budget and that's primarily due to the impact of the QP settlement year-over-year so we have budgeted our best estimate for what the total cost of QP might be they came in higher than we anticipated some areas are more directly dependent upon staff as a percentage of their total costs parks recreation culture being one of those areas and In fairness the vast majority of their staff are QP members so that being said we're going to talk a bit more about our projects we're going to provide you a slide which outlines the nature of our yearend project categorization and the reason that we highlight this is that at year end we present the projects and projects are summarized in a slightly different categorization than you see throughout the year throughout the year you're seeing a categorization that's associated with the type of project or should I say the drivers of the projects and here you're seeing a categorization related more to the funding metrics and also to the time frame that the project would be expected to proceed over so as you can see here there's a breakdown similar to what you had in your report outlining the different categories within our special operating projects we had 66 projects and this is the overall results at the year end all of them got started which is good news some were canceled or delayed number of them are in progress as that 37 in progress you see is realistically those projects are all going to carry forward to the future years and 24 of our projects were completed in the year some specific highlights related to special projects would be one of the special projects completed was the idea committee and Associated training a new multiphase project was brought on screen this year for major projects industrial and that's referring to the ongoing support of wlg and foris Eagle Mountain pipeline we had funding external funding dependent projects probably the single largest one we have is for Squamish circular economy Trailblazer program and we'll just highlight that funding was received late in the year the project itself was not we were not able to move the project forward this year to any significant degree and the this project will carry forward into 2024 we completed a number of single year projects and the over all savings on those single year projects that were completed was $31,000 and so that's to indicate that for the projects that we did complete the we were under budget so OB always good news single-ear projects continuing into 2024 probably the largest one that we want to highlight is the water Master Plan update and ACC companying that is a water rate study okay with respect to capital projects there were approximately 103 not approximately there were 103 projects which is one wasn't started 73 are in progress and you can read that those in progress will be carried forward into future years two were cancelled or delayed and 27 were completed some of the highlights with respect to capital projects include probably our single largest project that's underway is tless Firehall and construction is underway we're making quite good progress there another significant project that is moving forward in 2023 is Queensway lift station replacement and that project was funded in the budget amendment that was passed in 2023 to address the quins way lift station failure which will occurred in January so this is a project to replace that lift station that was no longer functioning two other projects that we should note that were completed in the past years garabaldi Tampa sing signal and phase one of per drive and lastly in general annual projects receive funding each year and we anticipate that they will attempt to complete as much of what they've set out for in each given year there are times when specific components of the projects are underway and are not finished by year end so they would then carry forward into the following year this year we're experiencing that in the area of roads and also active transportation and with that I will turn this back to the chair for questions and discussions of what was in the report and this presentation we have a number of managers available today if you have specific questions related to special operating or capital projects thank you very

Jenna Stoner
1:16:44 (0:00:19)

much thank you very much for the report and for the overview lots of work underway and some huge progress in terms of the way that we report out on our Q4 variance reporting it helps streamline our conversations for sure we'll start with mayor Herford then I saw counselor

Armand Hurford
1:17:04 (0:00:23)

Hamilton thank you I think it was under the your slide under Capital projects you had only one that wasn't started but you had another category for delayed projects to me if we haven't started it's delayed or maybe canceled so could you speak to how you're categorizing how those things are

SPEAKER_11
1:17:27 (0:00:34)

categorized yes I can I think the differentiation would be this at this stage of the year because we're at the end of the year if a product sorry if a project is showing as deferred slan it's probably cancelled as opposed to deferred and not started the how I would differentiate that is we do intend to go forward with that project it is not a project that's been withdrawn it's a project that we simply hadn't gotten to yet hope

Jenna Stoner
1:18:02 (0:00:06)

that any further questions no councelor Hamilton go

Andrew Hamilton
1:18:08 (0:00:54)

ahead thanks very much I do appreciate seeing the two the Q4 variants and then the carry forward together it was nice to read those together in conjunction to see what goes to what a question I have my question is about the water meter installations can you so it my recollection was that Council had passed a motion that water meter installations in the industrial in the ICI sectors wouldn't be progressing in 2024 and I see a carry forward request of 500k into 2024 so just wondering yeah could you speak to the water meter installation project and how that coincides with the previous Council conversation on

SPEAKER_11
1:19:03 (0:00:43)

it I could speak to this and David Rolston may wish to add some additional comments my recollection is the presentation to counts there were it was a two-year project for water metering water meter installation so $1.75 million in 23 and the equivalent amount in 24 what was withdrawn was the 1.7 5 million in 2024 that will not proceed basically what's being asked for is to continue the work that was underway in 2023 because it wasn't all completed within the 2023 calendar year and that will require an additional

Jenna Stoner
1:19:46 (0:00:11)

$500,000 I see a thumbs up from Mr Rolston so I think Mr Russell you did an excellent job putting on your engineering hand I have counselor French next go

John French
1:19:58 (0:00:29)

ahead thanks chair I wanted to ask about item 74 in the capital projects list called Brenan Park Recreation Center trailer acquisition the description says the trailer has been purchased and will be installed at Municipal Hall so I'm struggling to Envision where at Municipal Hall a trailer could be installed it's pretty tight here and but then Brandon Park has all kinds of space so can staff talk a little bit more about this

Jenna Stoner
1:20:28 (0:00:03)

hello Mr brg I'll pass it over to you

SPEAKER_03
1:20:31 (0:00:44)

good afternoon May and Council thank you for your time through the chair yes we had allocated initially funding to purchase a mobile office and we're going to house it at brennam Park and that was to house some staff from Municipal Hall also to use as a side office for Bren and park we've swapped and changed and merged some things around at the moment and we still haven't resolved on an end result but at this stage we're looking at housing additional staff because of Staff demands with the municipal Hall at the moment at the municipal Hall here and we're looking at some areas in the parking at the moment so we haven't quite landed on where it's going to go and how it's going to go and we're working through that right now

Jenna Stoner
1:21:15 (0:00:01)

any further questions

John French
1:21:16 (0:00:40)

yes there's a few lines dedicated to tennis and pickle ball courts and Brennan Park nothing though about Courts at eaglewind and I was at eaglewind a few days ago noted that the pickle ball infrastructure is still there and the doors were locked so when I was envisioning the pickle ball project at Brennan Park I was maybe naively thinking all of the eagle winds infrastructure would be pulled up and moved over to Brandon Park that clearly didn't happen so I'm just curious if someone can update us on what is now going to happen with the eagle winds just

Jenna Stoner
1:21:57 (0:00:07)

Mr brag ran away but we have Mr story who showed up online I'll pass it over to you Mr sory thanks for being

SPEAKER_01
1:22:04 (0:00:41)

here thank you and through the chair the answer to the question is the intention was to use as much as possible everything that was salvageable at Eagle wind was used at Brenan Park the intent was to use any remaining funds to excuse me convert Eagle wind back to ten however by the time the contract is will be completed this year at Brennan park there will not be sufficient funding to return Eagle wind to tennis and so at budget discussions this coming year we will be bringing forward a budget for council's consideration to do

John French
1:22:46 (0:00:13)

that okay so then what does that mean for the eagle winds courts from now through to say after the Labor Day

SPEAKER_01
1:22:59 (0:00:07)

weekend they will remain closed as is unless we have other

SPEAKER_14
1:23:07 (0:00:02)

direction okay thank

Jenna Stoner
1:23:10 (0:00:28)

you it's unfortunate to see that assets at idol through probably the most used time of year so that's something that Council may want to consider councelor Hamilton I saw you nope I did just have one question which was the ministry of housing capacity funding Grant was identified in the 2023 component but I thought that didn't come in until 2024 just a timing issue

SPEAKER_11
1:23:39 (0:00:20)

we received a grant from Ministry of housing for approximately $240,000 It came it we received it in late December so it didn't fact arrive in 2023 we were anticipating that it would probably arrive in 24 we got it early so to speak

Jenna Stoner
1:23:59 (0:00:32)

we'll take the money earlier that's nice my other question was just a general observation that I feel like a lot of the carry forward projects land either within engineering and or public works and I'm just curious if that's just the nature of the work that happens within those departments or if that signifies something in particular around Staffing and capacity within those departments

SPEAKER_18
1:24:32 (0:00:12)

thank you for the question through the chair I would say that primarily it's just based on ratio like the number of capital projects and special projects do tend to land in those two areas and that would be

Jenna Stoner
1:24:44 (0:00:03)

why thanks all right mayor Herford go

Armand Hurford
1:24:48 (0:00:39)

ahead thank you in the C in the capital project sorry carry forward category there's the mcom Ring Road and I just wondered if this would be an opportunity to have a quick update at least to when the timeline is for that if it's going to come back to council there's a piece missing here where physical Works complete and I suppose that's where the budget was used risk safety analysis underway to be completed in q1 and it'll require a slight carry forward I don't want to put anyone on the spot but if there's opportunity for a slight update as we consider that carry forward

SPEAKER_04
1:25:27 (0:00:18)

welcome to the table Miss Bailey thank you Sarah Bailey director of engineering through the chair yes that amount that's being carried forward was to do a broader risk assessment on mamquam ringroad and we are currently in receipt of that and staff are doing a review and we'll be bringing forward something as soon as we

Jenna Stoner
1:25:46 (0:00:06)

can and I'm sorry councel Anderson I had you on my list but then I deviated from my list so we'll go to you

Eric Andersen
1:25:53 (0:00:45)

that's quite a right chair I have a question for our economic development director I see that or we've learned that the circular economy Trail beler program will proceed over the next two years but there's three projects for which the grant applied for was not received each for $60,000 two are named the Agra Foods implementation and the labor force development plan but there is a third one and I wonder if you could remind me what that was and it just says here item number 35 economic special projects was Grant dependent which was not received just wonder we probably discussed it last fall but what that item

SPEAKER_11
1:26:38 (0:00:40)

was through the chair we put a placeholder Grant application in so that we would have additional funding to be able to match any emerging grants that came up during the year we didn't receive any emergent grants may have applied for some but they didn't come through so that additional funding that we had put in wasn't used so it basically was to allow us to match additional opportunities if they arose during the year

Eric Andersen
1:27:19 (0:00:47)

thank you for that explanation I do have another question and This concerns the Imp employment land Model 2.0 question for either Economic Development or planning I know you're partnering on that